PM Processes and Role of the Project Manager Flashcards
“Authorize the project to get started with the development of the project charter” (which process?)
Initiating Process
“Assign and set the authority for the project manager” (which process?)
Initiating Process
“Identify project stakeholders” (which process?)
Initiating Process
“Determine why the project is needed using the business case” (which process?)
Initiating Process
“Identify high level estimates for time and costs” (which process?)
Initiating Process
“Determine high level risks that can affect the project schedule or budget” (which process?)
Initiating Process
“Identify high level constraints and assumptions” (which process?)
Initiating Process
Getting authorization to actually start a phase or project
Initiating Process
Main outputs of the Initiating Process
Project Charter, Stakeholder Register
Main output of the Planning Process
PM Plan
“Create the project management plan and all of its subsidiary plans” (which process?)
Planning Process
“Create the three baselines of scope, time and costs. This will be added to the project management plan” (which process?)
Planning Process
“Collect requirements from stakeholders” (which process?)
Planning Process
“Identify risk and create the correct response to it” (which process?)
Planning Process
“Determine what components need to be obtained from outside sellers” (which process?)
Planning Process
“Plan to meet the quality requirements” (which process?)
Planning Process
“Obtain approval of the plan from designated stakeholders” (which process?)
Planning Process
“Satisfy project specifications” (which process?)
Executing Process
Implement all change requests, which includes corrective and preventive actions, and defect repairs (which process?)
Executing Process
Select and acquire the project team (which process?)
Executing Process
Develop and manage the project team (which process?)
Executing Process
Manage and resolve conflicts among project stakeholders (which process?)
Executing Process
Conduct quality assurance for overall process improvement (which process?)
Executing Process
Communicate project status with stakeholders (which process?)
Executing Process
Select and award a contract with a vendor (which process?)
Executing Process
Engage a stakeholders on the project so they are aware of what’s happening on the project (which process?)
Executing Process
Implement the responses to any risk that takes place on the project (which process?)
Executing Process
Capture and document lessons learned (which process?)
Executing Process
Main output of the Executing Process
Deliverable
Check on the project work to ensure that it is with the scope, on time and on budget (which process?)
Monitoring and Controlling Process
Check to make sure the quality requirements are done (which process?)
Monitoring and Controlling Process
Control risk to ensure it does not derail the project (which process?)
Monitoring and Controlling Process
Ensure vendors (sellers) are completing the work as stated in the agreements (which process?)
Monitoring and Controlling Process
Ensure stakeholders are actually being engaged as stated in the plan (which process?)
Monitoring and Controlling Process
If there are any internal deviances from the stated plan, then the PM should make corrections (use contingency reserve, if necessary) (which process?)
Monitoring and Controlling Process
Get deliverables formally accepted so the project can then move into closing (which process?)
Monitoring and Controlling Process
Manage changes to ensure they are either approved or denied (which process?)
Monitoring and Controlling Process
Contract closures and documentation (which process?)
Closing
Archive project records (which process?)
Closing
Document reasons why a project may have been terminated before completion (which process?)
Closing
Update templates and knowledge bases (which process?)
Closing
Transition of deliverable to customers or sponsor (which process?)
Closing
Create a final report on the project outcome (which process?)
Closing
Activity Attributes (KA Created)
Schedule management
Activity List (KA Created)
Schedule management
Assumption Log (KA Created)
Integration management
Basis of Estimates (KA Created)
Cost management
Change log (KA Created)
Integration management
Cost estimates (KA Created)
Cost management
Cost forecast (KA Created)
Cost management
Duration estimates (KA Created)
Schedule management
Issue log (KA Created)
Integration management
Lessons learned register (KA Created)
Integration management
Milestone list (KA Created)
Schedule management
Physical resources assignments (KA Created)
Resource management
Project calendars (KA Created)
Schedule management
Project communications (KA Created)
Communications management
Project schedule (KA Created)
Schedule management
Project schedule network diagram (KA Created)
Schedule management
Project scope statement (KA Created)
Scope management
Project team assignments (KA Created)
Resource management
Quality control measurements (KA Created)
Quality management
Quality metrics (KA Created)
Quality management
Quality report (KA Created)
Quality management
Requirements documentation (KA Created)
Scope management
Requirements traceability matrix (KA Created)
Scope management
Resource breakdown structure (KA Created)
Resource management
Resource calendars (KA Created)
Resource management
Resource requirements (KA Created)
Resource management
Risk register (KA Created)
Risk management
Risk report (KA Created)
Risk management
Schedule data (KA Created)
Schedule management
Schedule forecast (KA Created)
Schedule management
Stakeholder register (KA Created)
Stakeholder management
Team charter (KA Created)
Resource management
Test and evaluation documents (KA Created)
Quality management
What process is the requirement management plan made in?
Plan scope management
What process is the Change Management plan created in?
Develop Project Management Plan
What process is the Configuration Management plan created in?
Develop Project Management Plan
What process is the Performance Measurement Baseline created in?
Develop Project Management Plan
What process is the Project Life Cycle description created in?
Develop Project Management Plan
What process is the Development Approach created in?
Develop Project Management Plan
Brainstorming
Data gathering technique; bring together a group of stakeholders to get ideas and analyze them. Generally facilitated by the project manager
Interviews
Data gathering technique; asking stakeholders a series of questions and talk with them about their thoughts and views
Focus groups
Data gathering technique; bring together SMEs to understand their perspectives and how they would go about solving problems
Checklist
Data gathering technique; identify items they may want on a project, things they may not want on the project, and some success criteria they may have for the project
Questionnaires and surveys
Data gathering technique; questionnaires and surveys can be given to stakeholders to better understand what they may be looking for on a project and to better understand their need.
Alternatives Analysis
Data analysis technique; looking at different options or ways to accomplish something. Most popular option in the PMBOK when it comes to doing data analysis
Root cause analysis (RCA)
Data analysis technique; used to identify the main underlining reason for a particular event
Variance analysis
Data analysis technique; find exact differences between different things
Trend analysis
Data analysis technique; looking at data over a period of time to see if a particular trend is forming
Voting
Decision making technique; to determine whether to proceed, change, or reject something. Can be: majority wins, unanimity, where everyone agrees; or plurality, where a majority is not obtained but that decision is chosen.
Multicriteria decision analysis
Decision making technique; make a table that lists different types of criteria, and then evaluate an idea based on those criteria
Autocratic decision making
Decision making analysis; one person makes a decision for the entire team
Active listening
Interpersonal and team skills; understanding, acknowledging, and clarifying what others are saying to you
Facilitation
interpersonal and team skills; the art of managing a group. can include bringing the group together generating ideas, solving problems and dissipating the team
Meeting management
Interpersonal and team skills; usually includes having an agenda, inviting the right stakeholders, setting a time limit and following up with meeting minutes and action items
Work performance progression
Data > information > reports
Work performance data
Raw data. The status of the work that was done but does not have any analysis applied to it. It is not useful by itself (comes from executing)
Work performance information
Information of the work that was performed compared to the plan. Provides actual status about the deliverables. (comes from M&C)
Work performance report
The overall status report of the actual project; takes all the work performance information and puts it together into one comprehensive document (Comes from M&C)
PMI Talent Triangle
Leadership, technical project management, strategic and business management
Laissez faire project manager
The project manager is hands-off, allowing the team to make their own decisions.
Transactional project manager
The project manger is more focused on the goals of the project and how to reward team members.
Servant leader
The project manager focuses on removing obstacles from the team and giving the team what is needed in order to complete the work
Transformational
The project manager tries to empower the project team and motivates and inspires them
Charismatic
The project manager has high energy , is very enthusiastic and influences the people around them
Interactional
This is a combination of different leadership styles such as charismatic and transactional
