PM processes and role of Project Manager

Question 1

What is Enterprise Environment Factor

Answer 1

Input that is outside of project team control (e.g. government/industry standards, org culture, stakeholder tolerance)

Question 2

Organization Process Assets

Answer 2

Plans processes, policies, procedures, knowledge bases

e.g. lesson learned, historical info, templates

Question 3

Project Management Plan

Answer 3

How the project is executed, monitor, controlled, and closed

Question 4

Expert judgment

Answer 4

Hire SME to plan or conduct process

Question 5

Data Gathering Examples

Answer 5

1. Brainstorming
2. Interviews
3. Focus Groups
4. Chceklist
5. Questionnaire & Surveys

Question 6

Data Analysis Example

Answer 6

• Analyze data to make decision
  1. Alternative Analysis: Evaluate different options
  2. Root Cause Analysis: Identify underlying reasons
  3. Variance Analysis: Find the exact differences between different things
  4. Trend Analysis: Look at data over a period of time

Question 7

What is voting

Answer 7

1. Determine whether to proceed, change, or reject
   - Majority wins
   - unanimity
   - plurality

Question 8

Multicriteria decision making

Answer 8

List different types of criteria and evaluate

Question 9

Autocratic decision making

Answer 9

One person makes decision for the entire team

Question 10

Active listening

Answer 10

Clarify what others say to you

Question 11

Facilitation

Answer 11

Brings group together (generally PM job)

Question 12

Project Management Information System

Answer 12

1. Optimize schedule keep track of docs and deliverable
2. Work authorization system: work done in right order
3. Configuration Management system: ensure product get right config and setting

Question 13

Work performance data

Answer 13

Status of work that was done but didn’t have any analysis; usually output of executing process

Question 14

Work performance Information

Answer 14

1. Actual status of deliverable

2. Analyzed against Project Management Plan

Question 15

Work performance Report

Answer 15

1. Overall status report of the actual project

2. Take all the work performance information and puts it together into one comprehensive document

Question 16

What could Update include

Answer 16

1. Project documents
2. Project Management Plan
3. OPA
4. EEF

Question 17

Role of Project Manager

Answer 17

1. Manage project team to complete the project work and deliver final result
2. Interact with stakeholder
3. Help do the business case as to why project should be conducted and
4. Get & manage the resources to complete the project
5. Stay updated of the current industry

Question 18

Who assigns project manager

Answer 18

Sponsor, PMO, Portfolio Manager, Program Manager

Question 19

What could be technical project management skills

Answer 19

1. Manage schedule

2. Budgeting

Question 20

What are the examples of initiating phases

Answer 20

1. identify high level estimates for time and costs
2. Determine high level risks that can affect project schedule/budget
3. Identify high level constraints and assumptions

Question 21

What are the examples in planning phase

Answer 21

1. Determine what components need to be obtained from outside sellers
2. Obtain approval of plan from designated stakeholder
3. Identify risk and create correct response to it
4. Plan to meet quality requirement

Question 22

What are the examples of executing

Answer 22

1. Communicate project status to stakeholder

2. Select vendor adn award them a contract

Question 23

What is the objective of closing phase

Answer 23

1. Ensure contracts are closed out
2. Document lesson learned
3. Hand over deliverables