Plans Theme Flashcards
What are the three levels of plan?
1) Project Plan
2) Stage Plan
3) team plan
What does the Project Plan defined as:
A high level plan showing major products of the project, when they will be delivered and at what cost. Initial project plan is presented as part of the PID. This is revised as more information comes to light. It is a major control document for the project board to measure actual progress against expectations.
In simple, what is a-project plan:
1) High Level - Products, activities and resources
2) Milestones
3) Resource requirements
4) Cost/time estimates - Time, cost, scope and quality
What is a stage plan?
Detailed plan used as a basis for project management control throughout a management stage. Must be detailed enough for day to control by the PM.
What is a team plan?
The Team Plans are used at the Delivering Level. They are created and used by the Team Manager in the Managing Product Delivery process. The focus is to plan the work that is assigned to the Team Manager in Work Packages.
How many stages must a Prince 2 project have?
2 - The Initiation stage and the Rest of the Project
What must consider when defining the stages?
1) How far ahead is sensible
2) Where are the key decision points
3) The amount of risk
4) Too few long ones or too many short ones
5) How confident the project board and project manager are in proceeding
What are delivery stages typified by?
A particular set of specialist skills
What are management stages about?
1) Commitment of resources
2) Authority to spend
3) Always sequential
What are the 7 planning steps?
1) Designing a plan
2) Define and analyse products
3) Activities and dependencies
4) Preparing estimates
5) Project Schedule
6) Documenting plan
7) Analysis of risk
1) Designing a plan
Decide the number of stages, the format of the plan and links to programme or portfolio (if at all)
2) Define and analyse products
3) Activities and dependencies
4) Preparing estimates
5) Project Schedule
6) Documenting plan
Contents of plan, constraints, monitoring controls
7) Analysis of risk
Which 4 products must be utilised in for planning in a Prince 2 project :
Include the 5th optional product.
1) Project Product Description
2) Product descriptions
3) Product breakdown structure
4) Plans
5) Product flow diagram
What are minimum Prince 2 requirements for the planning theme?
1) Ensure plans enable the business case to be realised
2) Have at least 2 management stage
3) Produce a project plan for whole project and a stage plan for each management stage
4) Use product based planning techniques for project, stage, team and exception plans
5) Produce specific plans for managing reception
6) Define the roles and responsibilities for planning
7) Use lessons to inform planning
When is the project plan created?
During the initiating a project process
When is the initiation stage plan created?
During the starting up a project process
When are stage plans created?
Managing a stage boundary process
What does the project plan provide the business case?
Plan cost and timescales and identifies major control points
How is the project plan used by the project board?
As a baseline to monitor progress stage by stage.
When is stage plan finalised?
Near the end of the previous stage.
What does Prince 2 define as the starting point for planning?
Fully understand the products or deliverables of the project. this is known as “Product Based Planning”
What is product in Prince 2?
Anything that is produced by or on the way through a project.
What are baseline products?
All the items of documents, which are procured during a project to ensure it is managed correctly.
Provide examples of Baseline products:
1) Business case
2) Plan
3) Risk register
4) Issue register
5) Checkpoint reports
6) End project report
What is the Product breakdown structure?
A topdown view of all the products the project is going to generate
Who is responsible for specifying the project product?
1) The senior user
However, in practice the PM usually writes the Project Product Description in conjunction with he senior user and the exec
What is the Project Product Description
High level scope of the project
Where should external products be captured?
Risk register - with the threat to the plan
Where are Product Breakdown structures used?
Project and stage plan levels and optimal for team plans
What are the benefits of Product Based planning?
1) Constantly identified products
2) Clear requirements meaning better communication
3) Defines the scope boundary
4) Manage risk
5) bases for work package
6) Approval procedures
Spend 5 minutes looking at the Headings for Product Description
Done
What is the Product Flow Diagram?
The sequence in which the products need to be created… this, then this, then that
