Organisation Theme Flashcards
What is the purpose of the organisation theme?
To define and establish the project’s structure of accountability and responsibilities. (Relates to defined roles and responsibilities)
What are the 3 project interests?
Business
User
Supplier
What is a stakeholder?
Any individual, group, or organisation that can affect or be affected, or perceive to be affected by an initiative.
What is the business interest? And who represents it?
Making sure the project represents value for money. Represented by the Project Executive.
Who represents the Users in project interests?
Senior User - Outputs to create outcome
Who represents the supplier interest?
Senior supplier - Those who provide skills and build products
Need to understand the required standards to comply
What are the 4 basis management levels?
1) Corp/program management
2) Projectboard
3) Project manager
4) Team manager
What is the corp/program management responsible for:
1) Commissioning a project
2) Identifying the executive
3) Defines the project tolerances
What is the Directing management level responsible for?
1) Activities of the project board
What is the managing management level responsible for?
Activities of project manager:
Main Task is to produce the right products:
On time
On budget
To the required standard
What is the delivering level responsible for?
The work to build or develop the project products
What is the project board responsible for?
1) Initiating
2) Direction
3) Review
4) Closure
What is handed from the corporate/program to the project board to start a project?
Project mandate
Can project board roles be combined depending on the size of the project?
Yes - they can also be expanded to have whole teams representing.
Who is ultimately responsible for the entire project?
Executive
What is the primary repsonsbility of the senior user?
The identification and realisation of the project benefits
Monitoring of what is being produced
This means it will likely continue into the operation environment.
What is the main repsonsbility of the senior supplier?
To represent those who are:
Designing
Developing
Facilitating
Procuring
Implementing
Which group is representing the creation of outcomes on the project board?
Senior user
What is the project manager’s main responsibility?
Ensure project produces:
1) Right products
2) Right time
3) Right quality
4) Right cost
What are the main tasks for the PM?
1) Overall planning
2) Motivation and leadership
3) Liaison with programme management
4) Define responsibilities for specialists
5) Reporting to the project board
What is the responsibility of the team manager?
Manage the creation and delivery of specialist work packages and products, under their control as defined by PM
If there is a change to a product which the Team manager is responsible for, how will this be raised and who to?
As an Issue - to the PM
What is a task of the Team manager
Run checkpoint meetings for the creation of checkpoint reports
Is project support optional or not?
It is not optional. These support activities must be undertaken.
What tasks of the project support function?
1) Documentation
2) Filing
3) Updating plans
4) Minutes and reports
What is project assurance?
A means of assessing the projects performance.
Which parties cannot be assigned assurance responsibilities?
Project Manager
Project Support
Team manager
What is the change authority?
Person responsible for agreeing changes to the requirements or scope of the project (Using a Request for Change Doc)
When are limits of authority and escalation processes for changes outside boundaries agreed?
Project Initiation
Which products does PRINCE 2 require to support the organisation theme?
1) Project Initiation Document (Sets out team structure)
2) Communication’s management approach (Means and frequency + Facilitates engagement with stakeholders)
Prince 2 minimum requirements for Organisation theme…
Define the organisation structure and roles, making sure each role is represented
Document the rules for delegating the responsbility of the change authority
Define the approach to communicating and engaging with stakeholders - PID and Communication management approach
