Change Theme Flashcards
What is the purpose of the change theme?
Identify, asses and control any potential and approved changes to Project baseline
What is a baseline?
Reference levels against which an entity is monitored and controlled
Define issue…
Anything during a project which unless resolved, will result in a change to a baselined product, plan, or performance target
What are the 3 types of issue that may arise during a project:
1) Request for change
2) Off-specification
3) Problem or concern
What is a “request for change”
A proposal to change a baseline (CHANGE)
What is “off specification”
Something that should be provided, but is currently or is forecast not to be, provided (MISSING PRODUCT)
Problem or concern
Any other matter which requires the PM to resolve or maybe escalate to the project board (MINOR BUT NOTED)
Which process is Change Control approach defined in?
Initiating a project
Where is the Change Control Approach refined?
Managing a stage boundary process
Which product are part of the change control process?
1) Change control approach
2) Configuration item record
3) Product status accounts
4) Daily log
5) Issue register
6) Issue reports
What does the change control approach document?
1) Change control
2) Issue management
3) Records
4) Timing of activities
5) Assessment scales
2 things to consider when change arises
Change authority and change budget
What is the Configuration item record?
Records documentation information about a product, such as:
Status, version and variance
What is the Product status account?
State of all products within defined limits (a stage, or the whole project)
What is the Daily log?
Records problems, concerns and possible required action about the Project where the PM can manage informally
What is an Issue Report
Formal. A report which captures the description, impact assessment and recommendations for 3 types issue.
What is an Issue Register
Where the Issue reports will be documented
What are the 5 steps in the change control procedure?
1) Capture
2) Assess
3) Propose
4) Decide
5) Implement
What is Capture?
Issue is analysed, to see if it can be handled informally. If so, handled in daily log.
If not, issue report is raised and entered into issue register
What is Assess
Impact analysis on:
Project performance targets
Project business case
Project risk profile
Results are put on the Issue Register and issue report
What is Propose
Suggested actions, considering:
Effects on Time, cost and risk
What is Decide
Make a decision on the appropriate course of action
Note, the POM might be bale to do this, or it will need to be delegated to the project board
What is Implement
Amend the plans or work packages and create an exception plan for approval by the project board
What are the responsibilities of Corporate management in change theme?
Strategy for:
1) Change Control
2) Issue control
3) Configuration management
What are the responsibilities of the executive in change theme??
Determines:
Change authority
Change budget
Severity ratings for issues
Priority ratings for RFC and off-specfication
Repsond to advice requests
What are the responsibilities Senior User in change theme?
Raises issues
Ensure decisions focus on expected benefits
Request for advice
What are the responsibilities Senior supplier in change theme?
Raises issues
Ensure decisions focus on integrity of complete solution
Request for advice
What are the responsibilities project manager in change theme?
Raises issues to the project board
Manages:
Issue and change control procedure
What are the responsibilities of the team manager in change theme?
Raising issues to the PM
What are the responsibilities of the Project assurance in change theme?
Advice examining and resolving issues
What are the responsibilities of the Project support in change theme?
Administrating the issue and change control procedures
Maintain configuration item records
Product status accounts
Maintain issue register with the PM
What are the Minimum change Price 2 requirements…
1) Define the change control approach covering:
how issues are identified and managed and assessing if they have an impact on the projects business justification
The roles and responsibilities for change control
2) Define how product baselines are created, maintained and controlled
3) Maintain and issue register
4) Ensure issues are captured, examined, managed and reviewed
5) Use lessons to inform issue identification
Which two products are required for change theme at a minimum?
1) Change control approach
2) Issue register
