PIC 48 HR SHIPLOADING Flashcards
What Documents do you execute with the Captain during the Pre-Transfer meeting?
Declaration of Security (DOS) and Safety Letter, NOR (Notice of Readiness)
What document should be executed before the tanker’s arrival at the terminal?
Pre-Arrival Checklist
What documents are executed with the Chief Officer during the Pre-Transfer
meeting?
Declaration of Inspection (DOI), Pre-Transfer Meeting, Ship to Shore Safety
Checklist & SIMOPS.
What Documents must be completed before anyone can come onboard the Tanker?
Declaration of Security (DOS) & Safety Letter
In addition to the documents executed during the Pre-Transfer Meeting. What
documents are given to the vessel?
A copy of the mooring plan, copy of weather report, SDS and ship/shore
communication & ERP brief sheet
Prior to personnel onboarding/offboarding Tanker, who gives them clearance by face
checks or I-259 form?
Customs Border Patrol (CBP)
Prior to personnel onboarding/offboarding Tanker, what document must be verified
/ who must have a copy before personnel can enter or leave the facility?
Tanker’s Crew List & Security Personnel
What document should be signed by the PIC when they makeshift change?
Declaration of Inspection (DOI Relief Page)
How often are routine checks done and signed off on in the Ship to Shore Safety
Checklist?
Every 4 hours
What documents from ship loading paperwork must be kept for retention for USCG
annual inspections?
DOI & DOS
What documents must the LNG tanker produce every hour for the PIC’s to record
flow rates?
LNG tanker’s hourly snap shots
What documents does the tanker generate for Open Custody?
CTMS Snapshot & Gas Counters
What documents do we execute and collect during the Post-Transfer Meeting?
CTMS, Certificate of Quality, Certificate of Quantity, Gas burn report, Gas
counters, Port logs, Terminal log, Feedback Forms, Hourly snap shots,
Surveyor Preliminary Report, Master’s Receipt & , Letter of Protest (if
applicable) & Documents from Pre-Transfer Meeting.
What document is issued to the accountable party if there is a discrepancy during
the LNG Tanker’s contractual window?
Letter(s) of Protest
When should NOR(s) be signed?
If tanker is in a ready condition (sign time of gangway landed), If COC
needed or a cooldown (sign once cooldown or COC is completed)
Who performs the inspection for the Tanker’s Certificate of Compliance (COC)?
United States Coast Guard (USCG)
What is the Reference for the Ship Shore Safety Checklist?
ISGOTT (International Safety Guide for Oil Tankers and Terminals)
LNG Tanker shall perform all applicable pre-arrival checks in accordance with the
guidelines set forth by _?
SIGTTO and OCIMF.
Who is responsible for arranging Tanker’s stores delivery, crew change, and
scheduling any misc. activities related to the Tanker?
Tanker’s Agent
How often should the Tanker have and inspection for a renewal of their Certificate
of Compliance?
2 years
What agencies govern LNG loading operations from terminal and LNG tanker?
ISGOTT, OCIMF, IMO,SIGTTO, USCG, FERC
What forms of communication are there?
Hotline phone, radio (UHF & VHF), Marine Coordinator, dial phone
What is the hotline telephone used for?
Direct contact with the Main Control Room in the event of an emergency
What are the 2 forms of SSL?
Fiber Optic and Electrical
What is the secondary communication source between the Tanker and Terminal?
Electrical Pyle
What is the primary communication source between the Tanker and Terminal?
Fiber Optic SSL
How do we confirm that the SSL is working properly?
conducting a loop check, testing the communications phone and/or by
completing a ESD function test.
What happens in addition during an ESD 2 that doesn’t happen during an ESD 1?
PERC Release (powered emergency release coupling)
What are the types of ESD associated with jetties?
ESD 1 and ESD 2
What is an ESD 0?
Plantwide Shutdown
What is an ESD 1?
Shutdown of In-tank pumps, tank isolation, and jetty isolation
Where is the Communications cabinet located?
In the Main Control Room
Where do you inhibit the ESD signal?
Communications Cabinet (Trelleborg)
How can you test the SSL without a Tanker being alongside?
With a Trelleborg loop-back connector.
Is there a backup associated with the Trelleborg system?
It is a redundant system.
To what should you look for in the Communications cabinet to determine if your
signal is acceptable?
Healthy signal with a green bar.
How do you verify if the ESD signal is inhibited?
You will see an orange box with “inhibited”.
How can you reset an “ESD tripped” signal?
By pressing the blue “Reset” box on the Communications Cabinet.
What application is used to log times, enter information pertaining to loading
J5
What application is used for PM’s and work orders?
SAP
Where do you go to find the SDS?
Benchmark or MOM (marine operational manual)
Where do you go to find weather forecasts?
Storm Geo or emails from Storm Geo
