pdpa data obligations

Question 1

pdpa data obligations + their main usage

Answer 1

• notification (collection of data)
• consent (collection/storage of data)
• purpose limitation (use/disclosure of data)
• accuracy (use of data)
• protection (storage/management of data)
• retention limitation (storage of data)
• access & correction (use of data)
• data breach notification (storage of data)

Question 2

notification pdpa obligation + usage

Answer 2

• collection of data
• notify individuals on purposes for collecting, using & disclosing their personal data
• incl privacy policy/t&c page stating how user data will be used

Question 3

consent pdpa obligation + usage

Answer 3

• collection/storage of data
• collect/use/disclose personal data for purposes which individuals have given consent to & also allow them to withdraw their consent with reasonable notice
• get consent frm users when collecting/storing their data

Question 4

purpose limitation pdpa obligation + usage

Answer 4

• use/disclosure of data
• collect/use/disclose personal data for purposes that a reasonable person wld consider appropriate under given circumstances & for which the individual has given consent to
• set access permissions / implement accounting processes like activity logging system to limit employees access to user data

Question 5

accuracy pdpa obligation + usage

Answer 5

• use of data
• ensure that personal data collected is accurate & complete esp if its likely to be used to make a decision that affects the individual / to be disclosed to another organisation
• regularly send out emails prompting users to update their data if there are any changes to it

Question 6

protection pdpa obligation + usage

Answer 6

• storage & management of data
• make reasonable security arrangements to protect the personal data in your possession to prevent unauthorised access, collection, use, disclosure / similar risk
• install IDS/IPS/network security to guard against network intrusion, protecting personal data stored

Question 7

retention limitation pdpa obligation + usage

Answer 7

• storage of data
• stop keeping personal data / dispose of it properly when its no longer needed for any business / legal purpose
• allow users to request for data deletion / delete users data upon de-registeration (implemented via accounting process like activity logging system of customers’ activity)

Question 8

access & correction pdpa obligation + usage

Answer 8

• use of data
• upon request, provide individuals with access to their personal data & info on how it was used/disclosed within a year & correct any error/omission upon request
• add a profile page that allows users to edit their particulars

Question 9

data breach notification pdpa obligation + usage

Answer 9

• storage of data
• if theres a data breach & likely results in significant harm to individuals &/or are of significant scale, notify PDPC & affected individuals ASAPracticable
• implement accounting process like activity logging system / IDS to detect data breaches & report them when necessary