PC1 MOODULE 1-5 Flashcards
Is a group of individuals who are cooperating willingly and effectively for a common goal
ORGANIZATION
is the formal arrangements that are established to coordinate all activities to implement a given strategy Thus, the structure reflects the anatomy of a firm through its focus on mechanisms and processes that link both vertically and horizontally the various parts of an organization.
STRUCTURAL ORGANIZATION
WHAT ARE 5 STRUCTURAL ELEMENTS OF AN ORGANIZATION
Men
Materials
Machine
Methods
Money
WHAT ARE THE 7 PRINCIPLES OF GOOD ORGANIZATION
-Principle of Objective
-Analysis
-Simplicity
-Functionalism
-Departmentalization
-Centralization of Authority & Responsibility
-Limited Span of Control
Any business concern or any individual must adhere to definite purpose or aim. It serves as the guide to future planning and action. It integrates policies, projects and programs. It enables everybody to act consistently according to a common goal
PRINCIPLES OF OBJECTIVE
A sound business judgement attempts to build an organization through full knowledge of requirements of the business
ANALYSIS
The simplest organization that will serve to attain the desired objective is considered the best. All activities which are not absolutely necessary should be eliminated and those retained should be handled in the simplest practical way.
SIMPLICITY
The organization should be built around main functions of the business not around the individuals. It is normal characteristic way of doing a task that stands out distinctively by itself
FUNCTIONALISM
It can be through functions, products, location or by projects of organization
DEPARTAMENTALIZATION
This is necessary in order to have authority and responsibility definitely fixed when there is a unity of command
CENTRAL OF AUTHORITY AND RESPONSIBILITY
The number of subordinates an executive can manage effectively
LIMITED SPAN OF CONTROL
Process of directing and facilitating the work of people
who are organize for a common purpose. It also a Function of getting things done through the efforts of other
Management
Management to be effective must be
SYSTEMATIC
SCIENTIFIC
HUMANISTIC
Things can be done better by means of a plan of action. The plan is step by step outline of what is to be done and does what.
SYSTEMATIC
It has done more to advance and win a status of mankind today than has any other single
factor. By the application of this method to the study and analysis of the operations of the particular job, then have discovered the best known methods of performing operation
SCIENTIFIC
Human being preferably should be led by goals they accept as justifiable , worthy and fair to all concerned
HUMANISTIC
The line of responsibility works in two ways;
-management structures
- From the executive to the supervisor down to the workers under his jurisdiction and
conversely. - From the workers to those who are in authority over him.
“checking or regulating to keep within limits.
CONTROL
encompasses more than just checking or commanding; it includes restrictive or corrective actions, such as addressing excessive labor costs or equipment failures.
MANAGERIAL CONTROL
involves setting objectives, allocating resources, and evaluating performance.
Effective control
serves as a framework for delegating authority and responsibility, ensuring the right people are assigned and preventing resource abuse.
ORGANIZATION
A MANAGER must be a ________ and ________,focusing on long-range planning and anticipating problems to achieve planned results
GOOD PLANNER AND ORGANIZER
-Entails significant responsibility
-Job ranges from the simplest tasks to the most complex
-Link between the board of directors and the shareholders
-Blamed for mismanagement
-Often not acknowledged for achievements
-Managers who are unprepared for the challenging aspects of management can easily
become overwhelmed.
THE MANAGER
QUALITY OF AN EFFECTIVE MANAGER
-STUDY, ANALYZE AND DISSECT HIS JOB
-KNOWS TO DELEGATE
-SHARE THE CREDITS
-TRAINS AND DEVELOP
-CONTROL AND PLAN HIS TIME
-INSTITUTES CONTROL FOR EFFECTIVE PERFORMANCE
EXECUTIVE FUNCTION
TO DIRECT
TO ORGANIZE
TO PLAN
TO CONTROL
involves developing strategies to manage potential uncertainties and changes. It entails mapping out a course of action by anticipating the most effective steps to take next.
PLANNING
CLASSIFICATION OF PLANS
OBJECTIVE OF THE ENTERPRISE
BUDGET
POLICIES
PROCEDURES
PROGRAM
An organization with a well-aligned structure that meets high standards will also exhibit consistent performance. The way an organization is structured will always reflect in its performance.
“A good organizational structure does not guarantee good performance, but poor one makes good performance
impossible.”
ORGANIZING
involves guiding subordinates on their tasks; without
effective direction, nothing will be accomplished.
Two processes enter the picture:
leadership
coordination
DIRECTING
is the ability to guide, motivate, and influence others to complete their tasks and achieve objectives. It is an essential skill for excellence in management.
LEADERSHP
It involves creating an organized framework within a group to tackle assigned tasks. This process ensures unity and fosters harmony in the work environment
COORDINATION
HOW CAN EXECUTIVES COORDINATE EFFORTS IN THEIR ORGANIZATION?
-CLARIFYING AUTHORITY AND RESPONSIBILITY
-FACILITATING EFFECTIVE COMMUNICATION
-CAREFUL CHECKING AND OBSERVATION
-UTILIZING LEADERSHIP SKILLS
involves ensuring that subordinates follow the
established methods and achieve their goals as intended. This process includes assessing outcomes and making comparisons. As a key organizational principle, ________ is more effective when
managing fewer subordinates. Additionally, its success depends on how well subordinates are guided and instructed.
“Common practices are 4 to 8 for the top levels and 8 to 15 for the bottom levels.
CONTROL
act as guidelines for the
behavior and actions of
members within an organization
POLICIES
is a method of progress that
aligns with policies and specifies the way in which a particular activity should be completed.
“Reflection of Policy
”
PROCEDURES
