Part 2 - Travel

Question 1

Miami-Dade County Travel Coordinator, Office of Management and Budget (OMB): Reviews and may approve requests for variances or changes to Miami-Dade County ____ policy and procedures.

Answer 1

travel

Question 2

Investigative Travel Coordinator: The ______ Bureau Commander, responsible for processing travel requests to obtain investigative information or evidence, respond to a court order, or extradite prisoners.

Answer 2

Warrants

Question 3

Funding for travel is provided under three budgetary subobject codes: Which one has the shares the same subobject code?

1-Travel Expense-Official Business or Travel Educational

2-Transportation-Prisoners

3-Investigative/Subpoena Expenses

Answer 3

1-Travel Expense-Official Business or Travel Educational

Question 4

Employees in travel status will be paid for an __-hour workday. Planned overtime will not be paid unless approved, prior to departure, by the Director for elements reporting to the Director’s Office, or the concerned assistant director.

Answer 4

eight

Question 5

Employees are expected to travel as circumstances dictate, including nights and weekends. The travel period begins at the _________ from the employee’s normal place of duty or residence, whichever is later.

Answer 5

time of departure

Question 6

Approval of the ______ or his designee is required for travel outside of the immediate vicinity of Miami-Dade County, the area between and including West Palm Beach and Marathon Key, in a County vehicle.

Answer 6

Director

Question 7

No County vehicle will be authorized to travel outside the State on official county business without the permission of the ________Division, General Services Administration.

Answer 7

Risk Management

Question 8

The use of privately-owned vehicles for official travel in lieu of county-owned vehicles or common carriers requires authorization by both the Director and____.

Answer 8

OMB

Question 9

When travel is by privately-owned vehicle, the traveler is entitled to the maximum mileage allowance of __ cents per mile

Answer 9

29

Question 10

Reimbursement for mileage is not authorized if the traveler has an _________, and travel outside the State of Florida is not required.

Answer 10

assigned County vehicle

Question 11

Travel Credit cards may be picked up at the Resource Management Bureau within ___ work days of travel.

Answer 11

three

Question 12

Employees using departmentally issued credit cards for purchases will submit the original vendor’s credit card receipt to the Resource Management Bureau no later than __ work days after returning to Miami-Dade County.

Answer 12

three

Question 13

All requests for business or educational travel must be received by the Director’s Office with sufficient time to permit forwarding the request to OMB at least __ calendar days prior to the date of departure.

Answer 13

15

Question 14

Short- notice travel is restricted to the following:

Director

Assistant directors

Division chiefs

Narcotics Bureau Commander

Training Bureau Commander

______ Bureau Commander

Members of the Honor Guard detail

Other departmental personnel upon approval of the Director, prior to traveling.

Answer 14

Homicide

Question 15

In addition to OMB approval, authorization must be obtained from the County Manager, or his designee, for travel:

When __ or more people are traveling to the same location.

When any portion of the travel is to be paid for by persons or organizations other than Miami- Dade County, the authorized traveler, or by another governmental agency

Answer 15

2

Question 16

If travel is of an educational nature, e.g., workshops or training courses, an MPI form is submitted instead of an action memorandum. Requests for educational travel must be received at the Training Bureau at least __ days prior to the event for travel within the State of Florida, and __ days for travel outside the State.

Answer 16

30/45

Question 17

Vehicle rental and insurance rates. Mid-size or larger vehicles should be rented only when __ or more travelers are sharing a vehicle.

Answer 17

three

Question 18

Food allowance is:
Breakfast $ __

Lunch $__

Dinner $__

Food allowance is not authorized for any meal provided as part of tuition or registration fees.

Answer 18

3,6,12

Question 19

Business Travel: Advance cash of__ percent may be requested except for those items which are paid by an outside agency or when prepaid; e.g., airfare.

Answer 19

80

Question 20

For travel required to obtain investigative information or evidence, respond to a court order, or extradite prisoners, employees must prepare an _____ Travel Request memorandum

Answer 20

Investigative

Question 21

The _______ Bureau Commander (Investigative Travel Coordinator) will issue an ET-Number and confirm travel arrangements with the contract travel agency.

Answer 21

Warrants

Question 22

TRAVEL TO A FOREIGN COUNTRY: At least __ weeks prior to travel to a foreign country by any departmental employee on official business of any nature, the U.S. Department of State must be contacted for approval (referred to by the Department of State as Country Clearance).

Answer 22

two

Question 23

Investigative Travel: A cash advance of __ percent for investigative travel and 80 percent for all other travel may be requested except for those items which are paid by an outside agency or when prepaid; e.g., airfare.

Answer 23

100

Question 24

Investigative Travel: When __ or more employees are traveling together, cash funds may be advanced to each. Only one traveler notes shared expenses, e.g., hotel room, rental vehicle, and taxi on the Travel Request form and Travel Expense Report.

Answer 24

two

Question 25

Domestic Per Diem Rates: As an alternative to payment for actual expenses, employees can receive a $__ daily expense allowance, known as per diem, for meals and lodging during domestic travel. No receipts are required for this reimbursement

Answer 25

50

Question 26

Non-Reimbursable Expenses: Neither ____ nor meal expenses for travel in the immediate vicinity of Miami-Dade County, the area between and including West Palm Beach and Marathon Key, are reimbursable unless prior approval of the OMB is obtained.

Answer 26

lodging

Question 27

Other non-reimbursable expenses include, but are not limited to:

Laundry and dry cleaning

Clothing rental; e.g., tuxedo

Tips

Alcohol

Gifts

Personal entertainment or tours

In-room movies

Traffic or parking fines

Any additional expense as a result of traveling with spouse or guest

Travel mileage to and from the airport and home

Mileage reimbursement for use of personal vehicle when the traveler is ______ or travel outside the State of Florida is not required

Answer 27

assigned a County vehicle

Question 28

Employees wishing to combine vacation with business or educational travel must have prior approval of the____.

Answer 28

Director

Question 29

Prisoner Expenses: Generally, reimbursement for prisoner expenses will be the same as for departmental employees, except that a receipt is required for each expenditure for which reimbursement is sought.

Aproval:

Travel involving the transportation of prisoners requires approval of the _____ Bureau Commander.

Answer 29

Warrants

Question 30

Sworn departmental employees traveling by air on departmental business are required to obtain an Authorization to Carry Firearms form which are issued and signed by the _____ Bureau Commander or the appropriate district/bureau commander as the authorizing agent. The carrying of firearms on an aircraft must conform to FAA regulations.

Answer 30

Warrants

Question 31

A Travel Expense Report will be prepared by the traveler and submitted through the appropriate chain-of-command to the Budget and Planning Bureau within__ business days after return of the traveler.

Answer 31

three

Question 32

Business or Educational Travel Which is to be Paid For or Reimbursed by an Outside Agency: A Miami-Dade County Travel Expense Report form need not be prepared _____ the County is to pay a portion of the travel cost.

Answer 32

unless

Question 33

Investigative Travel: Within ___ business days after returning, the employee shall prepare a Reimbursement Cash Funds Format and submit it to Resource Management Bureau for financial reimbursement.

Answer 33

three

Question 34

Investigative Travel: If cash funds were advanced to the traveler prior to the trip, all unused funds will be returned to Resource Management Bureau within ___ business days after returning. Personal checks will not be accepted.

Answer 34

three

Question 35

TRAVEL BONUS BENEFITS: All benefits of travel bonus programs may accrue to the _______.

Answer 35

County