Part 1 - Correspondence

Question 1

The princples of effective writting include: Accuracy, Brevity and completeness, clarity, coherence, unity, ___?

Answer 1

Verbiage

Question 2

What manual is used as a standard by the department as it refers to written correspondence?

Answer 2

Gregg Manual

Question 3

Correspondence will be printed in Times New Roman or Arial fonts, style and size 12. Size ___ may used to improve appearance and reduce number of pages.

Answer 3

10

Question 4

A _______ who receives a written communication from a subordinate directed to a higher authority shall indicate either approval, disapproval, or notation as to acknowledgment of content and forward to the next person concerned.

Answer 4

Supervisor

Question 5

Memorandum formats are comprised of Regular Memo, Action Memo, and _______ memorandum.

Answer 5

Transmital

Question 6

A decision document used to obtain a requested item is what type of memorandum?

Answer 6

Action Memorandum

Question 7

An employee shall affix his signature in____ ink on correspondence exactly as it appears on departmental records; e.g., departmental identification card.

Answer 7

black

Question 8

If the individual whose name is typed does not sign personally, the employee authorized to sign for him will sign his own name and add the word ____.

Answer 8

“for”

Question 9

Any item which is affixed to or accompanies a letter.

Answer 9

Enclosure

Question 10

Any item which is affixed to or accompanies a memorandum.

Answer 10

Attachment

Question 11

When there is more than one enclosure/attachment, the total number will be reflected at the left margin on the first line below the signer’s/typist’s initials. A complete document consisting of several pages is counted as ___ item.

Answer 11

one

Question 12

The following are listed in Distribution___ , which is ________Personnel.

Director’s Office.

Assistant directors.

Division chiefs.

Bureau/District commanders.

Police Captains.

Employees serving as Executive Officers within departmental elements.

Offices reporting to the Director or an assistant director.

Miscellaneous.

Answer 12

A Command Personnel

Question 13

All supervisory personnel is Distribution __:

Answer 13

B

Question 14

All supervisory, sworn, and public service aides personnel.

Answer 14

Distribution B+

Question 15

All departmental employees is Distribution __.

Answer 15

Distribution D:

Question 16

All personnel on Distribution A with an office in the Headquarters Complex and The supervisor of the Vehicle Maintenance Facility is on Distribution __.

Answer 16

Distribution H: