P&P Timelines/Responsibilities Flashcards
Produce required medical evidence after suspected Sick Leave abuse
7 Days
To: Supervisor
AMD-11
Member appeal of Temporary Modified Duty assignment
10 Days
To: Colonel
AMD-11A
Member report of On-Duty injury
Immediately
DFS member –> TDO
Non-DFS member –> Commanding Officer
ADM-11B
Injured Member submits all paperwork (Bills / SP37 Sections 1-7 / Notice of Injury / ToFrom / Release of Medical Records)
Within 7 days (unless incapacitated)
To: investigating Supervisor
AMD-11B
Investigating Officer submits injury packet
7 days (from receipt of claim)
To: Troop/Section/Unit Commander
ADM-11B
Produce letter from Doctor upon notifying Department of pregnancy
7 days - Initial letter
Update every 30 days thereafter
To: Commanding Officer
ADM-11C
Pregnant member appeal after being placed on Involuntary Alternative Duty
To: Colonel
(No time listed)
Letter from healthcare provider & exam by a neutral healthcare provider selected by member.
ADM-11C
Request for Education Leave
45 Days or ASAP
To: Leave Coordinator
AMD-11E
External complaint requiring immediate attention
Immediately (duh)
To: TDO, T/S/U Commander, or Shift Supervisor
ADM-14
Complaint about your own conduct
Immediately notify TDO / Commissioned Officer and transfer complainant to same
ADM-14
Internal Complaints
To/From
within 24hrs from date of ToFrom
To: DST (original) & T/S/U Commander (copy)
ADM-14
Supervisors completed investigation of reported complaint
30 days
To: T/S/U Commander
ADM-14
Report incidents of harassment & discrimination (SP387)
Immediately
To: HIU (fax/email + original)
Report also to : HR, ODEO, Legal
ADM-18
Stolen fuel cards
Immediately
To: Fleet Section
ADM-19A
Stolen transponders / snow gate passes
Immediately
To: Fleet Administrator
ADM-19A
AVL technical problems
Immediately
To: Supervisor, Communications Section, EOTTS
ADM-19B
911 & radio payload preserved for:
1 year
ADM-21
911 call detail records preserved for:
3 years
ADM-21
Supervisor reporting violations of paid details
Prior to end of shift
To: Commanding Officer
ADM-25
Report of workplace violence (SP390)
Immediately report to T/S Duty Officer & Workplace Violence Safety Incident Team
72hrs to complete form
To: Workplace Violence Coordinator
ADM-29
Retention of Schedule I BWC (Death / Sexual Assault / Abused person)
Indefinite
ADM-35
Retention of Schedule II BWC (UOF / Felony)
10 Years
ADM-35
Retention of Schedule III BWC (Misdemeanor)
6 Years
ADM-35
Retention of Schedule IV BWC (MVA PI / Significant Event / FIO / Traffic Stop)
3 Years
ADM-35
Retention of Schedule V BWC (MVA PDO / No Report / Transport / Training)
1 Year
ADM-35
NCIC/NoEx check for recall notices from courts
Weekly
DET-01
NCIC/NoEx check for accuracy & compliance
Quarterly
DET-01
Warrant Locates - Urgent Requests
10 Min
DET-01
Warrant Locates - Routine Requests
1 Hour
DET-01
Notice to TSA when flying while armed / Prisoner transport
1 Hour notice
24 Hour notice for high risk
DET-03
Q5 CJIS entry for detainee who attempts/threatens @ MSP facility
Desk Officer
Prior to end of shift
DET-06
Detainee Death
Immediately
Desk Officer –> TDO & Station Commander
DET-06
Detainee reporting they were sexually harassed @ Dept. facility
Immediately
1st Responder –> Desk Officer
Desk Officer –> EMS / PREA Investigator / TDO / SCO / Receiving facility if being transported
DET-07
When a juvenile is arrested, the TDO notifies :
Immediately
Parent / Guardian or DCF if not available
DET-09
Use of an AED (SP-600)
Prior to end of shift
To: Health Unit
GEN-07
Evidence entered into the ECP control function
Prior to end of shift
(unless approved & documented extenuating circumstances)
INV-10
Storage of unusual value/amount of controlled substances, too large for temporary locker
No more than 72hrs
TDO –> NIU
INV-11
Inspections of Temporary Controlled Substance Lockers
T/S/U Commander –> Monthly
NIU –> Annually (or as directed)
OPIA –> “Periodic checks”
INV-11
Report of missing ECP during audit
Immediately
Auditor –> Division Commander of DST
INV-11A
Requests for return of seized currency
Financial Evidence Officer
INV-14
FIO Reports for criminal activity (SP-73)
CIS (original)
Primary T/S/U (copy)
INV-15
Missing / Damaged / Expired Narcan kits
Supervisor –> Division Commander
SOC-06
SP-900 for Narcan administration
Member –> Medical Unit
SOC-06
Supervisor investigating a report of Domestic involving Police Officer from another jurisdiction
- Immediately
- Notify OIC of employing department
- Secure weapon until returned to agency
- Report sent to Chief of Police through MSP Legal
SOC-07A
Written notification from member accused of domestic abuse
24 Hours
To: Division Commander (through channels)
SOC-07B
Responding member’s report of observations & statements - when responding to report of DV involving a member
Prior to end of shift
(does not indicate to who specifically)
SOC-07B
Investigating Supervisor’s incident report of their actions & location of all items seized - when responding to report of DV involving a member
Prior to end of shift
To: T/S Commander
SOC-07B
When responding to report of DV involving a member : Complaint documented in ToFrom format by Investigating Supervisor
Prior to end of shift
To: DST
SOC-07B
Seized LTC & any other firearms licenses - when responding to report of DV involving a member
Prior to end of shift
To: Administrative Investigator
SOC-07B
ToFrom from member receiving an internal complaint of DV involving another member
Within 24hrs from date of ToFrom
To: DST Dep. Div. Commander (electronically)
T/S/U Commander (copy)
Forward original to DST
SOC-07B
Mandated reporting of any Child/Disabled/Elderly abuse
Immediate oral report to designated agency
Written report within 48hrs
SOC-07C
Supervisor notify EAU after critical incident or a member in need
ASAP / NMT 18hrs
SUP-04
Department/RMV copies of paper citations
Prior to end of shift
To: Barracks of jurisdiction
TRF-08
Retention of paper citations
3 years
At the barracks of jurisdiction
TRF-08
ToFrom to void citations
Prior to end of shift
TRF-08
Retention of vehicle inventory forms
1 Year
Filed at barracks of jurisdiction by date
TRF-010
Retention of manual entries of a license plate on a Hot List for ALPRs
30 day auto-expiration
TRF-11
Notification of serious PI or Fatal crash (SP-640)
Desk Officer –> Media Relations
TRF-12
CJIS “FATAL” screen
Desk Officer
CRA-65 Crash Investigation Reports
10 days
To: Supervisor
TRF-12
Local PD cruiser crash - Incident report & CRA-65
72hrs
Typically a Supervisor or preferably someone with higher rank than local involved
To: Troop Commander
TRF-12
Retention of site selection data & Ops Plans for sobriety checkpoint
5 years minimum
TRF-15
Announcement for sobriety checkpoints
3 business days prior
OIC –> Media Relations
TRF-15
Report detailing incident & tactics used for roadblocks. (Send to? No timeline)
Patrol Supervisor –> DFS Commander (through channels)
TRF-17
CRA-23 & documentation for crash in personal vehicle
5 days of crash
Supervisor forwards to MSP Legal
TRF-20
Type I : SP425 in RAMS
Prior to end of shift
TRF-20
Type I : CRA-23
5 days
To: RMV
TRF-20
Type I : completed packet (To/From , CRA-23 , Mechanic’s Report)
5 days
Troop/Section Major
TRF-20
Type II : CRA-23
5 days
To: RMV
(Completed by supervisor if member is incapacitated)
TRF-20
Type II : ToFrom, CRA-23, Form 1 Notice of Injury (if applicable)
5 days
Member –> Investigating Supervisor
TRF-20
Type II : SP-425 in RAMS
Prior to end of shift
Investigating Supervisor
TRF-20
Type II : Completed packet with all documentation
15 days of crash
To: Troop Commander
TRF-20
Reporting tire deflation deployments (SP-601). (Send to? No timeline)
Member –> TDO & EVOC
TRF-21
Duty to Intervene : Report observation of unnecessary / unreasonable force
ASAP / NLT end of shift
To: Immediate On-Duty Supervisor NOT involved
Written Report –> within 24hrs
To: Supervisor
UOF-01
Duty to Intervene : Supervisor’s report when an incident of unnecessary/unreasonable force is reported to them
Within 24hrs
To: T/S Commander
UOF-01
Member involved : Incident report (or) interview with Commissioned Officer after UOF response
Not less than 24hrs, nor more than 48hrs after incident
UOF-02
Member reporting UOF incident submits SP376 + SP12 or ToFrom
Within 24 hrs
Dock Taser 7 within 24hrs of reportable incident
UOF-03
UOF reporting : Supervisor forwards all reports with findings & recommendations of necessity for further investigation
NMT 5 business days from receipt of SP376
To: Division Commander
UOF-03
Dock Taser 7 after activation/reportable incident
Within 24 hrs
UOF-06
