Organizing and Staffing Flashcards
A management function that provides the relationship between people and the activities that they will undertake as to fulfill their organizational objectives.
Organizing
An entity that results from people joining together in pursuit of a common cause.
Organization
Defined as self-contained collection of interacting interdependent components, working together toward a common purpose.
Organizational System
Functions of an Organizational System:
- Input Mechanism
- Transformation
- Output Mechanism
The process through which needed resources are
acquired and replaced.
Input Mechanism
The internal process whereby resources received through the input channels.
Transformation
The process of delivering the goods and services produced to the external environment.
Output Mechanism
Identify what Function of Organizational System:
People
Input Mechanism
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Test Request
Input Mechanism
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Specimen
Input Mechanism
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Information Supplies
Input Mechanism
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Financial Resources
Input Mechanism
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Test Performance
Transformation
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Personnel
Transformation
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Instrument
Transformation
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Expertise
Transformation
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Test Result
Output Mechanism
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Consultation
Output Mechanism
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Salaries
Output Mechanism
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Information
Output Mechanism
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Wastes
Output Mechanism
Characteristics of Organization:
- Holistic and synergistic with clearly defined boundaries
- Have purposeful activity or primary task
- Develop into hierarchy of system
- Organizations operate as open systems
- Seeks a state of stability and equilibrium
- Self – regulating
Identify what Type of Organizational Structure:
Decentralized structure
Flat
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Span of control and authority is widened
Flat
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There is participation in the lower level of management
Flat
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Centralized
Pyramid
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The managers have full control of members
Pyramid
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Oldest and simplest form
Bureaucratic/Line/Hierarchial
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Rule centered structure
Bureaucratic/Line/Hierarchial
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Associated with chain of command
Bureaucratic/Line/Hierarchial
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Downward communication
Bureaucratic/Line/Hierarchial
Identify what Type of Organizational Structure:
Combination of flat and pyramid type
Shared Governance
Shared Governance promotes:
- Partnership
- Equity
- Accountability
- Ownership
Characteristics of an Organizational Structure:
⚬ Division of labor
⚬ Chain of command
⚬ Span of control
⚬ Level of management position
⚬ Organizational relationship
Direct relationship, uninterrupted.
Formal
Dotted line, coordinated relationship.
Informal
Identify the Form of Organization:
Lines of authority assigned by the owners of the organization
Formal Bureaucracy
Identify the Form of Organization:
The members of this group know whom they work, whom they supervise
Formal Bureaucracy
Identify the Form of Organization:
How their department relates to other groups and even who supervise their boss
Formal Bureaucracy
Identify the Form of Organization:
Alliance that form outside the boundaries of the formal bureaucracy from the interaction and allegiance of people with common interest
Informal Groups
What are included under the Design Element and Factors?
- Task to be performed
- People involved
- Workplace
Includes type of equipment, level of automation, nature of the product or service to be produced.
Task to be performed
Number of people needed and availability to perform the work are very important in an organization; motivation also pays a very important factor.
People Involved
Includes the total space available, amount of storage room, the visibility and accessibility of workers, supervisors and proximity of test areas.
Workplace
What are included in Design Strategies and Models?
- Bureaucratic Models
- Situational Models
Important features of Bureaucratic Models:
- Firing Modern job description
- Hierarchy
- Rules and regulation are consistently applied.
- Hiring
Repetitive tasks and need minimally trained work force.
Routine Strategy
Non-repetitive work performed by a professionally prepared staff.
Engineering Strategy
Applied to produce best, unique products whereby workers are extremely skilled.
Craft Strategy
For work that requires investigation such as the structural development.
Discover Strategy
Principles of Organizational Structure and Authority:
- Departmentalization
- Decentralization
- Unity of command
- Scalar principle
- Span of control
- Exceptions principle
The formal written presentation of the structural Plan of the Organization
Organizational Chart
Concepts of Authorithy:
- The empowerment by formal job classification of an individual to make commitments and act on behalf of the organization.
- To decide how resources, rewards and penalties are used.
- To ensure that designated goals and responsibilities are achieved.
Identify what type of Authority:
Authority taking the straight-line route (direct).
Line Authority
Identify what Type of Authority:
Clear chain of command
Line Authority
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Centralization of power
Line Authority
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Top managers, CEo and supervisors
Line Authority
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Type of authority the personnel office exerts (indirect)
Staff Authority
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Responsible for improving the effectiveness of the of line personnel to performed their task.
Staff Authority
Identify what Type of Authority:
Exercise control within the boundaries of professional’s specialty
Functional Authority