Organization Flashcards
What are the 7 functions of the office?
1) Data Collection
2) Data Processing
3) Preserve Information
4) Disseminate Information
5) Dealing with financial matters
6)Organizing efficient staff
7)Fulfilling legal obligations
What are the factors that affect business size?
• Ownership
• Capital
• Type of product
• Location
State Three(3) Differences between a small and a large business
1) A small business will have more interpersonal relationships than a large business.
2) Employees of a small business will have several task while employees of a large business will have specialize task.
3)A large business may have more and greater benefits than a small business.
Define and Give an Example of each:
•Private Organization
•Public Organization
•Non Profit Organization
Private Organization - Business owned and controlled by private individuals for the sole purpose of making a profit (Massy)
Public Organization - Institutions established by the government for the benefit of the general public (Library)
Non Profit Organization - Businesses owned and Controlled by private individuals for the purpose of providing benefits and services without making profit (Red Cross)
Define Legal Control
Legal Control is the smooth runnings of an organization to achieve goals
What are the roles of:
•Board of Directors
•Executive Managers
•Middle Managers
•Junior Managers
Board of Directors :
Long term goals
Make decisions
Co-operate with senior staff
Executive Managers:
Speak to middle managers to execute goals to formulate plans for goals
Middle Managers:
Breakdown plans
Junior Managers:
Short term goals
What are some Legal Obligations?
- Keeping records
- Observing government regulations
- Honoring responsibilities to government, owners and employees
- Maintaining Standard of products
Draw the organizational staff structure
Managing Director
|
Senior Executive Manager
|
Retail Store Manager
|
Merchandising Supervisor
|
Workers
Define Organizational Charts
Organizational Charts is a diagram showing the relationships between ranks of personnel.
What are some uses of Organizational Charts
- Size of the organization & Departments
- To see who is in charge
- Type of Organization
- Chain of command
- Interpersonal relationship
Define:
Staff Organization Structure
Functional Organization Structure
Staff Organizational Structure is a structure that distributes work responsibilities from upper management to lower employees
Functional Organization Structure is a structure used to organize workers into different departments
List three(3) reasons for preserving information
1) To monitor the progress of the business
2) Make it easier and quicker for employees to access them when needed
3) It becomes protection/Proof when you are questioned, accused or challenged
