Office

Question 1

Define ‘Office Layouts’ and state the three types

Answer 1

Office layout is the physical arrangement of an office where the office furniture equipment are placed

The three types of office layouts are:

1) Enclosed Office (Private or Celluar)

2) Enclosed Office (Open plan or economy blocked office)

3)Virtual Office

Question 2

Define The Enclosed Office ( Private or Celluar)

Answer 2

This is the traditional office in a small room with work station for one or a few persons

Question 3

Define the Enclosed Office ( Open plan or economy blocked office)

Answer 3

This is a very large room with interlocking work stations

Question 4

Define the Virtual Office

Answer 4

This is an office any place off site, such as your room, hotel etc where staff members can use technology to perform their jobs

Question 5

List 3 advantages and disadvantages of the Enclosed Office ( Private or Celluar)

Answer 5

Advantages:

1) It provides a better work environment

2) Greater productivity

3) Privacy

Disadvantages:

1)Little supervision can lead to low productivity

2) It cost more than open plan office in terms of material and equipment

3) Little flexibility in the arrangement of the office

Question 6

List 3 advantages and disadvantages of the Enclosed Office (Open Plan or Economy block office)

Answer 6

Advantages:

1) Easier communication and work flow

2) It can accommodate a great number of staff

3) Supervision of staff is easier

Disadvantages:

1) Overcrowding can occur

2) Gossip communication develops

3) Noise level may bother staff level

Question 7

List 3 advantages and disadvantages of the Virtual Office

Answer 7

Advantages:

1)Working hours are flexible

2)Employees Can wear any type of clothing

3)A Decrease in absenteeism

4) Less time is wasted on commuting

Disadvantages:

1)Internet Issues

2) There is less team spirit

3) Greater self discipline is required

Question 8

What are the two types of office layouts Enclosed

Answer 8

1) Private or Celluar Office

2) Open plan or economy blocked office

Question 9

Define Ergonomics

Answer 9

Ergonomics is the changing of furniture in the office to suit the desire of the user

Question 10

It 4 advantages and 3 disadvantages of Ergonomics

Answer 10

Advantages:

1) Their environment is made safe and comfortable

2) Productivity is maximize

3)Healthier workers

4)Stress levels are reduce

Disadvantages:

1) the working environment has to be changed all the time

2) It is costly to change the design to suit people needs

3) The study of ergonomics takes time and money to obtain information to improve working conditions

Question 11

What do Ergonomics Include?

Answer 11

It includes:

Office layout and size
Lighting and air condition
Furniture design
Position of computers
Adjustment of chairs
Proper Ventilation
Temperature