Organisational Roles Flashcards
Why do project structures vary from organisation t organisation?
Because an organisations structure (functional/matrix/project) influences the way it manages projects. This influences internal structure.
What are the common roles?
Project sponsor
PM
Project office
Project team member
Steering group
User
Product owner
What does a project sponsor do?
Primary risk taker
Owns business case
Chairs steering group
Specifies benefits
Resolves issues
What does the PM do?
Given authority, responsibility and accountability for the project
Plans project
Allocates work
Reviews progress
Compares achievements against plan
Takes corrective action
Reports to steering group
What does the project office do?
Simple support function for PM to being responsible for linking corporate strategy to project execution
Planning expertise
Experts in use of pm software
Financial expertise
Commercial expertise
What does a project team member do?
Individual, group or organisation responsible to pm
Undertakes project tasks
Reports to pm
What does the steering group do?
Makes key decisions with sponsor
Monitors progress
Agree remedial actions
Approve major changes
Provide advice and guidance
What does the user do?
Individual or body for whom products are created
Specifics acceptance criteria
Undertake acceptance test
What does the product owner do?
Guides direction of the product
Provide feedback and set direction
What are the differences between a project and a programme?
A project is a unique, transient endeavour undertaken to bring abut change and to achieve planned objectives. A programme is a selection of projects all reporting into the same project board/sponsor. This ensures consistency with common aims.
What is a portfolio?
Collection of projects and or programmes used to structure and manage investments at an organisational or functional level to optimise strategic benefits.
What is stakeholder engagement?
The systemic identification, analysis, planning and implementation of actions designed to influence stakeholders. You could get someone highly for the project to speak with the person highly against the project.
What are the benefits of an embedded PMO?
- Part of the team
- Available
- Good expertise
