NCIDQ IDPX 2-6 Flashcards
Contract Administration
What is a performance bond?
This is a statement by a surety company that obligates the surety company to complete construction of the owner’s project if the contactor defaults,
What is the purpose of a labor and material payment bond?
This is used to guarantee payment for labor and materials on a project if the contractor defaults or otherwise fails to make payments.
At an owner’s request, a contractor may include alternates in the bid documents. What is an alternate?
This is a construction item that could, at the owner’s discretion, be substituted for a similar item in the base bid to reduce project costs.
What is a unit price?
This is a set cost for providing a portion of the construction work that is based on an individual quantity, such as per unit or per square foot.
What is allowance in interior design?
This is a set of amount of money that the interior designer estimates will cover cost of a particular item (construction or furnishing) when that cost cannot be determined precisely at the time of the bid or negotiated proposal.
Wrath are four types of written modifications that can be made after the execution of a contract?
- A change order
- An amendment to the contract
- A written order for minor changes in the work
- A written interpretation by the interior designer
What is retainage? (Also called holdback in Canada?)
An application for payment from is used for this.
In regards to interior design, what is sustainable completion?
In the construction project, this is the stage when the work, or a designated portion of it, is sufficiently complete according to the contract documents that the owner can occupy or use the site, even though a few minor items may yet need to be finished or corrected. T
Who has the authority to stop construction?
On a construction project, only owner can authorize this action
What is a change order?
This is a form used to authorize a change in contract time, contract cost or both made after the extension of the contract. It is generally prepared by the interior designer and must be signed by the designer, contractor and owner.
What are shops drawings?
These are detailed drawings, diagrams and other data prepared by a subcontractor or supplier that show exactly how the provider intend to supply and install work to meet the contract requirements. They are submitted to the contractor and interior designer for approval.
What is the basic process for getting approval on submittals from subcontractors or suppliers?
- The submittals is sent to the general contractor who review it and then sends it to the interior designer for approval
- If the submittal also require a review by one of the designer’s consultants, it is sent to the consultant for review.
- The submittal is then sent it to the contractor who returns it to who originally made the submittal.
What are the interior designer’s obligations during construction observation?
- Become generally familiar with the progress and quality of the work
- Keep the owner informed about the progress
- Endeavor to guard the owner against defects in the work
- Determine in general of the work is progressing in such a way that it is in accordance with the contract documents
Who has the authority to reject work that does not confirm to the contract sufficient?
The interior designer can reject work that does not conform to these
What is a claim in interior design?
This is a demand or assertion by the contractor or owner seeking payment of money, an extension of time or an adjustment or interpretation of the contract terms.
What are two common types of construction claims?
Additional time
Concealed or unknown conditions
What are six things the interior designer is NOT responsible during contract administration?
The means, methods, techniques of construction
Safety on the job site
Fabrication, shipment, installation of construction element or furnishings
Acts or omissions of contractor, suppliers
Stopping the work if there are problems
Receipt, inspection, acceptance furniture or fixtures.
What is a construction change directive?
This is written order, prepared by the interior designer, directing the contractor to make a change before the owner and contractor have a agreed on the amount of adjustments in cost, time or both.
What are six common reasons why a designer might withhold payment to a contractor?
- the work is defective
- the contractor failed to pay subcontractors
- the contractor has damaged the property of the owner
- the third party claims has been filed
- evidence exists that the work will not be completed on time
- the contractor failed to conform to the contract documents
What is punch list?
This is a list of items made by the interior designer during the final inspection. It includes anything that needs to be completed or corrected by the contractor it not in accordance with the contract documents
What is the purchase order?
This is a document sent to a manufacture or vendor that lists all items to be purchased along with the price, catalog number, shipping information.
What is required from a manufacturer after it receives a purchase order from the designer?
A confirmation or acknowledgement is required from the manufacturer after receiving this from the designer.
What is a packing list?
This is detailed list of item descriptions and quantities in a shipment that is attached to one of the items shipped.
What is drop ship order?
This is a request to ship furniture or other goods to an address different from the address of the company placing the order.
What is a bill of lading?
This is a document that lists the contents of a shipment from a manufacturer or vendor
What is freight bill?
This is the invoice from a shipping company.
What is a sales agreement?
This is a document signed by the client that obligate the client to pay for the various items listed in the agreement.
If all bids on a project exceed the owner’s budget, what options are available to the owner?
Rebut the contract
Authorize an increase in construction costs
Work with the designer to reduce the scope of the project
Abandon the project
What are seven of the items the contractor must submit to the owner during project closeout?
- The bonds
- All warranties
- Any extra stock of materials
- A set of record drawing
- The the certificate of occupancy
- Documentation required by the final application or payment
- Maintenance contracts and requirement operating instructions
What are the five basic activities of project management?
- Planing
- Monitoring
- Coordinating and directing
- Documenting
- Closing out a project
What are the two common ways to notify prospective contractors that a project is being bid?
- Advertise for bids in local newspaper and trade journals
2. Send invitation to bid forms to prospective bidders
What is an addendum?
This is a written or graphic document issued by the interior designer before the execution of the contract that modifies or interprets the bidding documents by additions, deletions, clarifications or corrections.
Under what condition can a contractor propose substations during bidding?
Bidder must request written approval of these at least 10 days before bid opening. The request must include documentation showing that the proposal meets the requirements of the contract document.
What seven types of information are typically included in the instructions to bidders?
- Producers for submitting bid
- Where to obtain bidding documents
- Procedure for opening bids
- Submittals required with the bids
- Bidder’s representation statement
- Required bonds
- Procedures for issuing addenda and other modifications
What is bid security?
This is a certified check, cashier’s check, or bid bond requested by the owner to ensure that the successful bidder will fulfill the contract
