LOG

Question 1

LOG

Answer 1

task of coordinating
1-material flow
2-information flow
across the supply chain

Question 2

Supply Chain

Answer 2

A network of
connected & interdependent organizations cooperatively working together to
1-control
2-manage
3-improve
the materials and information flow
from suppliers to end-users.

Question 3

The supply chain is

Answer 3

all the storage facilities + distribution network
by which the products are taken from
the manufacturer to the customer

including:
1. Port facilities;
2. Central warehouse;
3. Regional depots;
4. Local depots;
5. All the service points
6. Haulage vehicles.

Question 4

Humanitarian logistics (HumLog) is the

Answer 4

process of
1-planning, implementing, and controlling efficient (less resources)
cost effective (achieve Obj)

▪2-flow and storage
1- goods & services
2-materials & equipment
3- related information

▪ from the point of origin to the point of consumption

▪ for the purpose of alleviating the suffering of vulnerable people.

Question 5

What parties (ST) are involved in the humanitarian supply chain

Answer 5

Donors
NGOs
BEN
GOV, Military
LSPs, Suppliers

Question 6

Logistics has three roles

Answer 6

Strategic (HQ, Head / Regional office)
Tactical (Country Office)
Operational levels (Field Office)

Question 7

Strategic (HQ, Head / Regional office)

Answer 7

International procurement
Catalogue for strategic products
Procedures definition
Technical Support

Question 8

Tactical (Country Office)

Answer 8

Procurement
Custom clearance
Log resources allocation
Strategy / work plan
Warehousing / dispatching
Comms/ energy

Question 9

Operational levels (Field Office)

Answer 9

Local purchasing Storage
Energy /Comms Project support Fleet mgt Domestic needs
Program implementation

Question 10

Logistics Cluster

Answer 10

Cooperation between
NGOs, UN agencies, other bodies

Led by WFP

1-Mutual assistance on mutual challenges funds
⇒ Coordination of activities on the field, gaps filling
⇒ Pooling of resources, savings ⇒ Log Cluster services

Question 11

Led by WFP to:

Answer 11

1-Mutual assistance on mutual challenges funds
2-Coordination of activities on the field, gaps filling
3-Pooling of resources, savings ⇒ Log Cluster services

Question 12

How does a humanitarian supply Chain differ from traditional supply chain?

Answer 12

Priorities
Time
Goals
Demand pattern
Inventory Control

Question 13

What do we want to achieve together, Logisticians and Project Managers?

Answer 13

(Acc) Deliver better/quicker for Ben
save money
Increase donor trust

Question 14

PM and Logistic for
project design and implementation

Answer 14

1-Resources ID
2-Project PP
3-PR
4-QC Storage
5-Delivery / Back to Storage

Question 15

1- Resource identification

Answer 15

Market researches and quotations for:
Material for infrastructure
- Foreseen project material
- Transport
- Storage
- Communication
-Energy & HR

Question 16

2-Project Procurement Plan (PPP)

Answer 16

• Contract Code
• Item description
• Quantities
• Delivery plan
• Transport plan
• Prices

Question 17

3-Procurement Request (PR)

Answer 17

PR Number
- Donor Code
- Request date
- Item description
- Delivery date & Location
- Quantity
- Cost

Question 18

4-Quality control Storage (QC)

Answer 18

QC at delivery time
QC Storing

Question 19

5-Delivery- Back to Storage

Answer 19

Stock Release Order
- PR Number and line
- Project and donor code
- Description of items
- Delivery date
- Delivery Location

Question 20

Why do we need procedures?

Answer 20

1-Donor/Court of Auditors’ requirements
2-Transparency / traceability
3-Maximize the use of funds for the Ben

➢NGO requirements
* Manage expenditure
* Avoid abuse
*Have full historical records of purchases

Question 21

Corruption

Answer 21

abuse of power
to acquire private benefit

in relation to private or public company assets,
which breaches the law or moral values.

Question 22

• Corruption may take the form of payments

Answer 22

monetary
future interest or services
fraud, collusion, coercion conflicts of interest or bribes.

Question 23

Fight against fraud and corruption
How to prevent fraud and corruption in a WASH project

Answer 23

Separate tasks:
Purchases are done100% by logistics
No link between staffs-suppliers-partners
Fair competition
Support and monitor your team members
Take photos

Question 24

Coordination between project and logistics department
“Supply chain”

Answer 24

Needs
Purchase
Transport
Storage
Distribution
Use

1-Financial constraints
2-Field constraints

Question 25

Purchase

Answer 25

Obtain a product, an entitlement in return for payment; acquire

Question 26

Purchasing stakeholders:

Answer 26

BENEFICIARIES
* requester
* buyer
* suppliers
* project manager
* Administration/finance

Question 27

Local procurement

Answer 27

Pro
Availability
Adapted to local needs
No importation cost

Con
Impact on the local market Lower quality
Competition between NGO

Question 28

International Procurement

Answer 28

Pros
1-Standard equipment
2-Quality guaranteed
3-Price and fees known in advance
4-Credibility of the suppliers

Cons
Cost linked to importation
Neutral or negative impact on the local
market
Some donors impose rules of local procurement
Delivery lead-times

Question 29

Importance of technical description

Answer 29

1-What do we need?
Must, should, could, won’t

2-Why we need it?
Obj, Purpose, TB

3-Where and when you need it?
Delivery address, schedule

Question 30

Purchase Request:
ID your needs

Answer 30

If you request is not detailed enough
the suppliers might offers different type

Question 31

organize a fair competition by

Answer 31

providing enough details to suppliers to compete on the same basis.

Question 32

in this case procurement committee cannot make a decision,

Answer 32

because these
products cannot be compared

Question 33

clear specifications

Answer 33

define ur needs
the most precisely u can

explain objectives
attach picture ,TOR, detailed specifications BoQ

Question 34

Types of need
* Explicit needs:

• Implicit needs:

Answer 34

in order to avoid misunderstanding
review your request with the logs in charge,
in order to ensure that you have the same
understanding and that suppliers will be
able to provide the right offers.

Question 35

In order to avoid misunderstanding.

Answer 35

review your request with the logs in charge,
in order to ensure that
1-you have the same understanding
2-suppliers will be able to provide the right offers

Question 36

Explicit needs:

Answer 36

The requester has the capacity to express
clearly his needs and criteria

Question 37

Implicit needs:

Answer 37

The requester explain his problems but do
not have a clear solution

Question 38

Analyzing needs and advising role

Answer 38

1-Define specifications and criteria in terms of quality and quantity
2-Exchanging with the requester is the key

Question 39

In order to ensure good procurement, you need to:

Answer 39

➢Understand the objectives of the purchase
➢Propose alternatives with regards to market capacity
➢Understand local market and context
➢Identify standards articles, and build catalogue

Question 40

What are we buying?

Answer 40

• Products
• Services
• Consultancies
• Voucher
• Cash

Question 41

Through what means?

Answer 41

1-Ensure Logistics is involved in the elaboration/review of proposal / budget

2-Compare procurement lead times vs Implementation timeline.

3-Technical Adviser define/review and sign-off technical specifications

4-Review and justify costing
5-Consolidation of orders => Strategic sourcing

6-Improve the initiation of PRs by drafting those at planning stage

7-Final review and submission of PR’s at kick off stage

Question 42

Transparent framework
* The purchasing process is subject to specific rules.

Answer 42

These either come from
the organisation’s internal procedures or
the project donor’s purchasing procedures.

Question 43

It depends on

Answer 43

the type of programme
(emergency, development),
type of contract (service, supply or works)
their amounts.