Legislation Flashcards
What are the differences between Employee responsibilities and Employer responsibilities (HASAWA)?
EMPLOYEES take responsibility for their own and others Health and Safety WHEREAS EMPLOYERS provide a safe working environment with risk assessments | EMPLOYEES report any faults or hazards immediately WHEREAS EMPLOYERS ensure equipment is safe, well maintained and checked regularly | EMPLOYEES attend any H&S sessions and be aware of all policy WHEREAS EMPLOYERS provide training programmes and advice to employees | EMPLOYEES ensure that all accidents are recorded and cooperate with all H&S matters WHEREAS EMPLOYERS provide a procedure for dealing with accidents
What are features of First Aid Regulations?
A first-aid appointed person should be available at all times when people are at work | A well stocked first-aid box must be provided at each workplace location | All accidents/injuries at work must be recorded in an accident book
What are features of Workplace Regulations?
Cover four main areas in the workplace; environment, safety, facilities and maintenance of equipment and premises | Regulations cover the following aspects; lighting and ventilation, toilets and washing facilities, availability of drinking water, and facilities for eating and rest | It is the duty of employers to carry out a written assessment of all risks in the workplace, identify hazards involved and outline actions to eliminate or minimise the risks
What are features of Display Screen Equipment Regulations?
Provision of equipment eg adjustable and stable seating, wrist rests etc | Arrange eye tests and provide glasses if appropriate | Provide workstation assessments and give adequate training in relation to their workstations | Ensure work is varied and regular breaks are given
What are features of Fire Safety Regulations?
Provision of reasonable fire fighting equipment | Clear evacuation routes and practice drills | Fire doors should be kept closed to limit air flow into the areas of a fire | Organisation must have a Fire Prevention policy for every workplace
What are features of GDPR?
Data must not be kept longer than necessary | Data must be accurate and uptodate | Data must be obtained lawfully and fairly | Individuals can access data about themselves | Data must be secure | Data must not be passed on without agreement
What are strategies to ensure compliance with GDPR?
Ensure back up copies are made | Password protect - change regularly | Use screen saver when away from the desk | Ensure good file management - shred materials no longer needed | Use read only files to ensure no amendments are made | Install anti-virus software | Training give to all staff on data security and procedures to follow
What are features of The Computer Misuse Act?
It is an offence to try to access data on a computer that you are not allowed access to | It is an offence to change/erase/move data that shouldn’t have been accessed | It is an offence to access systems with intent to commit an office such as install a virus
What are features of Freedom of Information Act?
Members of the public are entitled to request information about them from public authorities | Requires public authorities to publish certain information about their activities
What are features of Copyright, Design and Patents Act?
Ensures no unauthorised copying can take place | covers music, books, games, films, designs and trademarks | Gives the craters rights about how their work can be used | Material is marked with the © symbol
Justify methods to communicate changes in legislation
Staff meeting - allows for a detailed explanation to a number of staff at one time + Staff can ask questions for clarity | Role play - allows staff to practice situations such as first aid and fire drills | Notices - provides information and warning to staff in an eye catching manner + can be referred to for reminders | Intranet - contains polices that all staff can access + can be updated and referred to at any time | Training - official skilled staff deliver information and demonstrations can be given | Email - saves time as many can be communicated in a group + Files with further info can be attached for reference
What are the consequences of breaching to the organisation?
Large fines | Imprisonment of staff responsible | Negative publicity - harm to organisations reputation | Decline in sales and profits or closure of business
What are the consequences of breaching to the employee?
Warnings - verbal or written | Immediate dismissal | Referral to the police | Criminal prosecution
