Legal Hold

Question 1

Steps in Legal Hold

Answer 1

1. Confirm Involvement
2. Draft Notice/Questionnaire
3. Create Preservation Case
4. Send Notice
5. Receive Custodian Responses
6. Enforce compliance
7. Release Custodian
8. Close Legal Hold

Question 2

Legal Hold - Before Installation

Answer 2

1. Collect Required Email Settings Information

2. Collect Required Preservation Information (preserve in place Microsoft 365)

Question 3

Legal Hold - Technical Requirements

Answer 3

1. Install from application library
2. Configure access and security
3. complete email settings on the Legal Hold Settings tab
4. Complete custodian portal settings
5. Complete preservation hold settings on the Preservation Hold Setting tab

Question 4

Legal Hold - Project Owners

Answer 4

Employees who are ultimately responsible for identifying custodians, drafting notices, managing the hold process

Question 5

Legal Hold - Project Administrators

Answer 5

The employees who will be using Relativity Legal Hold for creating the hold and sending it to employees

Question 6

Data Stewards

Answer 6

employees responsible for managing the electronic assets and information systems of the organizations

Question 7

Alert Groups

Answer 7

Groups or teams that will be notified if a custodian answers a question in a certain manner

Question 8

Legal Hold or Preservation Notices

Answer 8

The notification and instructions that hold participants receive that explains their obligations under the hold

Question 9

Alert Notices

Answer 9

Notification to the Alert Group that a custodian has answered a question in a way that requires attention

Question 10

Release Notices

Answer 10

The notification that an individual or all the hold participants have been released from their obligations under the hold

Question 11

Legal Hold Considerations

Answer 11

1. What role will members of the organization have
2. Review existing hold notices and communications and prepare templates
3. Determine the ‘reminder’ and ‘escalation’ cadence
4. Determine whether periodic reminders for individual projects or all holds will be sent and what the cadence of those will be
5. Review current hold questionnaires for templates and what standard questions might be asked of all hold participants
6. Review procedures for communicating hold notices to data stewards

Question 12

Communication Templates

Answer 12

Alert Notice
Legal Hold Notice
Email Acknowledgement
Legal Hold Release

Question 13

Roles

Answer 13

Alert Group
Custodian
Human Resources
Information Technology
Silent Custodian - won't receive communications but still appears in Custodian reports; are for people that you either don't want to know are on legal hold, or people you don't want to disturb with excess communications