Job Description, Specification, Design Flashcards
What is job analysis?
The investigation of tasks, duties and responsibilities of a job along with the knowledge skills and abilities a person requires to perform it
Job analysis contains three components. List them.
Job content.
Job requirements.
Job context.
What are the two approaches to job analysis?
A job orientated (task) approach
An employee orientated (behaviour) approach
When is it important to conduct job analysis?
When the organisation commences
When a new job is created
When a job is changed significantly
What is a job description?
A job definition (defining its content, requirements and context).
What is a job specification?
The skills, abilities, knowledge, personal characteristics and formal qualifications needed to perform the role
What is job design?
Identifies what, how and where work is to be performed.
Why is job analysis performed?
- To design/implement training and development programs
- To help create a healthy/safe work environment
- To ensure legal compliance
- To establish nature of role (employee or contractor)
What should a job/position description include?
Job identification Job objective Duties and responsibilities Relationships Performance standards Authority Accountability Rewards Trade union membership Other requirements
What is the job specification and how is it different from the job description?
The job specification lists what is required of the individual (their traits) whereas the job description outlines the tasks that are to be performed and how.
What should be included in a job specification?
- Experience, skills, ability, knowledge
- Personal characteristics
- Ideal industry background/current position
- Possible route up (career path)
- Remuneration
What are the five most common methods of job analysis?
- Observation
- Interviews
- Job analysis questionnaire
- Diaries/logs
- Critical incident reports
What is competency profiling?
A job analysis method that focuses on the skills and behaviours needed to perform a job successfully.
What characteristics are assessed in competency profiling?
- Motives
- Traits
- Self-concept
- Knowledge
- Skills
What is “quality of work life”
Implementation of HR policies and practices that are designed to promote organisational performance and wellbeing
