Inspection Flashcards

1
Q

What are the different purposes for an inspection?

A
  • Valuation
  • PM
  • L & T / Marketing
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2
Q

What matters can impact a markets perception of value?

A
  • Surrounding area, communications and facilities
  • Property characteristics - age, construction etc
  • Site characteristics - risk of flooding, asbestos etc
  • Potential for redevelopment
  • Other - planning constraints
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3
Q

What enviro risks may impact a property?

A
  • EPC - energy efficiency (sustainability)
  • Flood risk
  • Hazardous materials - asbestos
  • Contamination
  • Invasive non-native species
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4
Q

What is the 4 step process to an inspection?

A
  • Pre inspection planning - Risk assessment, PP, Workman’s H&S procedure
  • Inspect the local area
  • External inspection
  • Internal inspection
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5
Q

What are the key RICS docs for inspection?

A

RICS Guidance Note - Surveying Safely for Property Professionals (2018)
Asbestos: Legal Requirements and Best Practice for Property Professionals (2021)
Enviro Risks and Global Real Estate (2018)

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6
Q

What recommendations does Surveying safely have on inspections?

A
  • Carry out a RA before attending - assess hazards and risks
  • Consider the requirement for PPE
  • Take appropriate equipment - phone measuring files pen etc
  • Diarise inspection - inform tenants and colleagues
  • Assess property conditions - unsafe, occupation, dangerous substances, access etc
  • Secure site - sign in/out, inform colleague when you have left
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7
Q

What equipment should you take on inspection?

A
  • Phone /camera
  • PPE
  • Measuring device
  • Property files inc title plans
  • Pen/paper
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8
Q

How would you prepare for an inspection?

A
  • Read the lease and gather all info on the property - property files
  • Look at title plans etc
  • Plan journey
  • H&S Risk Assessment - consider lone working, PPE etc
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9
Q

What needs to be considered prior to attending site?

A
  • Travel
  • Purpose of the visit
  • Lone working
  • Property condition
  • Occupation
  • Dangerous substances
  • PPE
  • Access arrangements
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10
Q

What would you consider in relation to the local area?

A
  • Location - facilities, transport, parking, business vibrancy etc
  • Enviro factors - contamination, flood risk, hazards etc
  • Investigate local market - vacancies, tenant mix, occupancy rate etc
  • Check map - site plans, OS map etc
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11
Q

What would you look for in an external inspection?

A
  • Method of construction
  • Age of the building
  • Repair and condition of the exterior
  • Car parking and access
  • Defects - e.g. structural movement
  • Check site boundary with OS map
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12
Q

How would you inspect internally?

A
  • Repairs
  • Any defects
  • Statutory compliance
  • Tenant activity - use, alterations etc
  • Services - age and quality
  • Compliance with lease obligations
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13
Q

What should you consider when you arrive on site and during an inspection?

A
  • Structural stability
  • Timbers, glass, sharp objects
  • Unsafe environments
  • Slips and trips
  • Working from height
  • Vermin and people
  • Adverse weather
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14
Q

What are key signs of structural stability/instability?

A
  • Cracking and signs of movement
  • Leaning walls
  • Rotten/corroded beams
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15
Q

What timbers, glasses and sharp objects should be looked for?

A
  • Loose fixtures and fittings,
  • Glass, nails etc
  • Sharp edges
  • Broken floors/stairs
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16
Q

What are examples of unsafe atmospheres?

A
  • Confined spaces - lack of oxygen
  • Mould/fungal growth
  • Asbestos
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17
Q

How should you assess working from height?

A
  • Whether required
  • Hazards and risks - RA
  • Equipment being used in working order
  • Will you be working near edges
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18
Q

What hidden traps might you come across?

A
  • Hazards hidden by water
  • Manholes
  • Lift shafts
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19
Q

What risks can be associated with other people on inspection?

A
  • Dangerous animals (dogs)
  • Squatters
  • Angry tenants
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20
Q

What contamination risks are to be considered?

A
  • Asbestos
  • Chemicals in storage
  • Contaminated water
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21
Q

What do i look for in an insopection?

A

Using Workmans inspection form i look for
- Site/area characteristsics
- External characteristics and condition
- Plant rooms
- Lifts/escalators
- Stairwells
- M&E condition
- Statutory h&S compliance
- Presence of contamination etc
- Any building defects
- Fire and emergency

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22
Q

What precautions do you make when inspecting a vacant unit?

A
  • Diarise
  • Inform colleagues
  • Risk assessment
  • Take a fully charged mobile
  • PPE
  • Refence code of Surveying safely
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23
Q

What would you do when you arrive on a construction site?

A
  • Sign in
  • Undertake site H&S check
  • Obtain any ppe
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24
Q

What recommendation have you adopted in your work from Surveying Safely?

A
  • Carrying out RA before attending site
  • Checking PPE requirement
  • Taking a fully charged mobile
  • Diarise inspections
  • Sign in and out of site
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25
Q

How do you minimise accidents during inspections?

A
  • Undertake inspections in line with Surveying Safely
  • PPE
  • Carry out full risk assessment prior to inspection
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26
Q

How can you assess the age of a building?

A
  • Speak with the client
  • Planning history
  • Look at build type - brickwork etc
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27
Q

What may you consider specifically for a property management inspection?

A

If occupied
- Lease terms
- Service charge budget
- Repairing obligations, alterations. subletting etc

If Vacant
- Security
- Insurance requirements
- Danger - illegal occupation etc
-H&S compliance
- Ready to let?
- Condition

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28
Q

What should be considered for inspections for valuation purposes?

A

Aspects impacting value
- Area
- Site characteristics - age and construction
- Physical condition of the building
- Enviro risks
- Hazardous substances
- Sustainability
- Occupation and tenure

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29
Q

What would you consider for an agency inspection?

A
  • Condition
  • Repair and maintenance
  • Statutory compliance
  • Presentation
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30
Q

How do you take good inspection notes?

A
  • Use Workman standard inspection form
  • Take lots of photos
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31
Q

How would you ensure safe working from height / on site with working machinery?

A
  • Ensure risk assessment undertaken
  • Ensure equipment tested with maintenance records kept
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32
Q

Tell me about the basic construction of a building you have recently inspected?

A

Yardley Business Park
- Industrial unit
- Steel portal frame under a pitched roof
- Metal sheet cladding
- Loading doors to the exterior
- Internally - 10% office coverage

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33
Q

Explain key issues raised by Surveying Safely?

A
  • Ensure risks covered by TofE
  • Identify areas to be considered in relation to insurance
  • Focus on risk assessments
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34
Q

What characteristics do you look for in an inspection?

A
  • Lease compliance
  • Defects
  • Hazardous materials
  • Building construction
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35
Q

What do you consider before visiting a tenanted unit?

A
  • Lease
  • Statutory obligations
  • Arrange access
  • Any licences
  • Risk assessment and PPE
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36
Q

What info may you gather other than nature of the building?

A
  • Tenant - intentions, long term plans, business success etc
  • Local area - many vacant boards etc
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37
Q

What is covered in Workman’s lone working policy?

A

Accord with Surveying Safely
- Charged phone
- Diarise
- Inform collages
- Risk assessment

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38
Q

What would you look for when inspecting a tenants fit out works?

A
  • Compliance with Licence to Alter and specifications
  • Impact on the property - good condition and protect LL
  • Equalities Act and Building Reg compliance
  • Evidence of structural damage?
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39
Q

What is a hazardous material?

A

Material hazardous to health e.g. asbestos, radon gas

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40
Q

What is a deleterious material?

A

Material which degrades with age, causing structural problems

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41
Q

What are examples of deleterious materials?

A
  • Calcium chloride cement
  • Mundic
  • Aluminium concrete
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42
Q

What are some asbestos containing materials?

A
  • Corrugated roofing
  • Insulation boards
  • Insulation
  • Gutters and downpipes
  • Asbestos cement
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43
Q

What is alumina cement?

A
  • Popular in 1950s-70s due to rapid strength development
  • Used in pre cast beams
  • Building collapse in 1970s and it was banned
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44
Q

What is calcium chloride cement?

A

Used as an accelerating admixture in concrete until 1970s
- Caused corrosion in embedded materials
- Outlawed in 1977

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45
Q

When was asbestos outlawed?

A

1999

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46
Q

What is the difference between hazardous and deleterioris materials?

A
  • Hazardous - harmful to health - must be managed
  • Deleterious - deteriorate with age and make structure defective
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47
Q

What are common signs with issues with deleterious materials?

A
  • Brown staining on concrete
  • Concrete frame built in 60s/70s
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48
Q

What should you do if you discover asbestos at a property?

A

No need to remove if undisturbed
- Check and update the asbestos register
- Advise client and instruct necessary survey

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49
Q

What should you do if you find hazardous materials on inspection?

A

Recommend specialist report
- Make necessary assumption if required

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50
Q

What is radon?

A

Odourless gas found in rocks and soil - basements and living spices in contact with the ground are susceptible

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51
Q

How can you reduce the risk on radon?

A
  • Remedial works - seal hatches, extra ventilation
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52
Q

What is the risk control hierarchy?

A

1) Eliminate risk
2) Substitute risk
3) Engineering control
4) Administrative control
5) PPE

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53
Q

What do you look for in a dilaps insepction?

A
  • Condition of carpets/walls/windows/fixtures etc
  • Look for damp and structural damage
  • Use BS - competence
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54
Q

What are the different types of foundation?

A

Deep and shallow

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55
Q

What are the shallow foundations?

A
  • Strip - along e.g. each load bearing wall
  • Raft - cover whole base
  • Pad - slab foundation under individual load points
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56
Q

What are deep foundations?

A

Piled - long concrete cylinders in ground to a deep strata - used for poor load bearing ground conditions

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57
Q

What are the two main types of brickwork?

A
  • Solid brick wall
  • Cavity brick wall
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58
Q

What makes up a solid wall construction?

A
  • Two layers of brick - stretchers in one course and headers in the next
    Contains headers and tied together by flemish bond
  • Common in older buildings
  • 230mm thick
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59
Q

What are the key issues with sold wall consruction?

A
  • Less sound proof
  • Less water proof
60
Q

What are cavity brick walls?

A
  • More modern form of brick construction
  • Two walls of ‘stretchers’ roughly 50-70mm apart, tied together by cavity wall ties
  • Gap between the two may be filled with insulation
  • No headers
  • 280mm thick
61
Q

How can you tell if there is a solid or cavity wall?

A
  • Presence of headers
  • Age of construction
62
Q

What is the key difference between Cavity and solid brick?

A

Solid - 2 layers with no spacing - headers and stretchers
Cavity - 2 layers, spaced apart and tied together - better insulation

63
Q

What are headers and stretchers?

A

Header - when brick laid down and short end showing
Stretcher - laid down horizontally

64
Q

What is efflorescance?

A

White markings on brick work
Caused by reaction between salts used in brick construction and water

65
Q

What is spalling?

A

Damaged brickwork - where surface of bricks starts to crumble from freeze/thaw action

66
Q

What are cavity wall ties?

A

Ties bringing together two layers of a cavity wall
3 types
- Butterfly
- Vertical twist
- Double triangular

67
Q

What is the size of a brick?

A

215mm x 12.5 mm x 65mm
*block 440mm x 100mm x 215mm

68
Q

What is a hidden valley gutter?

A

When two roofs pikes form a valley in the middle of a roof - easily blocked

69
Q

Where does surface and foul water drain do?

A

Surface water - storm drains and soakaway
Foul water - sewers

70
Q

What is a rafter or purlin roof?

A

Roof with the presence of rafters and purlins, common in small industrial units
- Rafter - diagonal beam, meeting at the top of a gable
- Purlin - horizontal beam used for structural support

71
Q

What are roof trusses?

A

Structure consisting of pieced straight wood in triangular shapes to support the wight of the roof
3 types
- Monopitch
- Asymmetrical
-Attic

72
Q

What is a building frame?

A

Structure which weight is carried by a skeleton or framework rather than being supported by walls - steel and reinforced concrete

73
Q

What is an apex?

A

Highest point on a building - top of a pitched roof

74
Q

What are the institutional specifications for shops?

A
  • Steel or concrete frame
  • Concrete floor and no suspended ceiling
  • Left in shell condition with no shop front ready for tenant fit out
  • Location key - footfall
  • Modern unit - rectangular with depth 3/4 times width
75
Q

What are the main construction methods for offices?

A
  • Steel or concrete frame
    • Steel - less columns and wider span
    • Concrete - more columns, less height and shorted span
76
Q

What office specifications are there?

A

Grade A, B and C

77
Q

What is the key institutional spec for an office?

A
  • Steel or concrete frame
  • Suspended ceiling (300mm) and raised floor (150mm)
  • 2.6-8 ceiling height
  • Disability access
  • Passenger lifts
  • Cycle spaces and showers
  • Excellent BREEAM, EPC
  • Amenities - gym, security, café etc
  • Located in desirable areas
78
Q

What is a category B office?

A

Similar to A, but 10-20 years older
- Ageing M&E equipment
- Lifts etc not market leading

79
Q

What is category C office?

A
  • Old dated office accommodation in less desirable arears
  • Out of date furniture
  • Poor M&E
  • Air con needs replacing
  • No elevators or disabled access
80
Q

What are the main fit out types for office?

A
  • Shell and core
  • Cat A
  • Cat B
  • Cat A+
81
Q

What is shell and core?

A

State of a building after completion when area left as a shell before fit out - concrete metal frame, no lighting Ac

82
Q

What is cat a fit out?

A

Fit out to grade A spec to a basic finish
- Raised floor / suspending ceiling
- M&E
- Fire detection and prevention
- Internal surface
- Blind

83
Q

What is a cat B fit out?

A

Fully operational workspace designed to unique standards
- Branded material
- Furniture
- Partitions
- Kitchen area etc

84
Q

What is a Cat A+ fit out out?

A

Between A and B
- Function space tenant can move in to and make minimal adjustment
- IT, furniture and kitchens included

85
Q

What is the modern construction make up of an industrial building?

A
  • Eaves height - 8-12 metres
  • Steel portal frame, metal sheet cladding and pitched roof
  • 30kn/m2 floor loading
  • Loading bays/dock levellers etc
  • 10% office fit out
  • 30-40% site coverage
86
Q

What is the modern construction make up of an industrial building?

A
  • Steel portal frame, metal sheet cladding and pitched roof
87
Q

What is a portal frame?

A

Type of structural frame
- Beam supported by columns
- Rigid joints between beams and columns
- 15-50 metres
- frame spacing 6-8m
- rof pitched between 5-10 degrees

88
Q

What are the main benefits of portal frame structures?

A

Cost effective to cover a large area

89
Q

What spec would you expect for industrial?

A
  • Grade / cat A
  • Raised floor, suspended ceiling, M&E
90
Q

What is the institutional spec for industrial?

A
  • Eaves height - 8-12 metres
  • Steel portal frame, metal sheet cladding and pitched roof
  • 30kn/m2 floor loading
  • Loading bays/dock levellers etc - electric l;oading doors
  • 10% office fit out
  • 30-40% site coverage
  • Pitch roof 5-10 degrees
  • Phase three electric supply
91
Q

What fit out is provided by industrial developers?

A
  • Office with carpet
  • Landscaping
  • Roller shutter
92
Q

What is a dock leveller?

A
  • Used to bridge the gap between warehouse floor and vehicle
  • Height adjustable platform to ensure transition between dock and truck, preventing accident
93
Q

What is the appropriate depth of an office building to allow adequate natural light?

A

12-15mm

94
Q

What are required floor loadings for office and industrial?

A
  • Industrial - 30kn/m2
  • Office - 2.5-3kn/m - plus 1 for partitioning
95
Q

What is the British Council for Offices?

A

BCO
- Research develop and communicate best practice in apsects of office sector

96
Q

What air-con systems are there in offices?

A

HVAC - Heating Ventilation Air Con
VAV - Variable air volume
VRV - variable refrigerant volume
Fan coil - use coil and fan heat to ccol room

97
Q

What is R22?

A

A low temperature refrigerant - odourlous gas
- Use and rplacement of r22 illegal from 01/01/2015
- Exisiting r22 must be modified to become more efficient

98
Q

Why do you need to look at title deeds?

A
  • Title boundary
  • Who owner is
  • Recent transactions
99
Q

What is the difference between comfort cooling and air con?

A

AC conditions air whereas comfort cooling recirculates

100
Q

What are the usual sizes of ceilings and floor voids in a new office building?

A
  • Ceiling - 350mm
  • Floor - 150mm
101
Q

When you inspect, how do you look for defects?

A
  • Start from roof and work down in a horizontal sequence
  • Take photos and note details
  • Notify client
  • Recommend specialist advice
102
Q

What is an inherent defect?

A

Defcet in design or material that has always been present

103
Q

What is a latent defect?

A

Fault in the property that could not have been discovered through a reasonably through inspection

104
Q

What are the main causes of movement?

A
  • Movement
  • Water
  • Defective materials
105
Q

What is the suggested 4 step process for dealing with a defect?

A

1) Take photos
2) Try and establish cause when on site
3) Inform client
4) Recommend specialist advice

106
Q

What common defects are you aware of in shops or period offices?

A
  • Structural movement / settlement
  • Dry wet rot
  • Damp
107
Q

What common defects are you aware of in modern offices?

A
  • Damp - defective AC or burst pipes
  • Structural movement and poor mortar joints in brickwork
108
Q

What defects are common in industrial buildings?

A
  • Leaking gutters
  • Damaged cladding
  • Settlement/cracking in brickwork
109
Q

What is wet rot?

A

Caused by damp and timber decay
- Seen through wet and soft timber - fungal growth

110
Q

What is dry rot?

A

Caused by fungal attack
- Signs include fungus spreading across wood

111
Q

What is damp?

A

Unwanted moisture from outside or contamination, 4 types:
1) Condensation
2) Rising
3) Penetrative
4) Plumbing failure

112
Q

How high does rising damp go?

A

1.5 metres

113
Q

What causes condensation?

A

Lack of ventilation or backgorund heating

114
Q

What are the signs of condensation?

A

Mould and streaming water on inside of windows/walls

115
Q

What are three causes of rising damp?

A

No damp proof cause
Defective damp proof cause
Bridged damp proof cause

116
Q

What is subsidence?

A

Vertical downward movement of a building foundation caused by a loss of support of the site beneath foundations

117
Q

What are the common types of cracking brickwork?

A

1) Horizontal
2) Triangular
3) Stepped
4) Cracking running to the floor level

118
Q

What causes horizontal cracking?

A

Cavity wall tie failure

119
Q

What causes triangular cracking?

A

Linted failure

120
Q

What causes stepped cracking?

A

Structural movement

121
Q

What causes cracking running to the ground?

A

Below ground movement

122
Q

What are the 4 types of movement?

A
  • Subsidence
  • Heave
  • Cracking
  • Thermal expansion
123
Q

What is heave?

A

Expansion of the ground beneath part or the whole of the building - caused by e.g. tree removal

124
Q

Why are building warranties important?

A

Comprehensive insurance policy provided by a developer to an owner / buyer
- shows building constructed to a standard set by a warranty provider

125
Q

What do you know about structural movement?

A

4 types
- Subsidence
- Cracking
- Heave
- Thermal Expansion
Usually small and undetectable, only when distortion appears is safety threatened

126
Q

Why is a three phase power supply reuqired for industrial?

A

Power capacity required for activities and machinery

127
Q

What key legislation relates to contamination?

A

Environmental Protection Act (1990)

128
Q

What does the RICS publish on contamination?

A

RICS Guidance Note - Contamination and Enviro Sustainability (2020)

129
Q

What does the RICS Guidance on contamination recommend?

A
  • Surveyors must understand obligations, know their responsibilities and comply with law
130
Q

Why does contamination exist?

A
  • Heavy metals
  • Radon
  • Methane gas
  • Deisal/oil contamination
131
Q

What are the key signs of contamination?

A

Evidnece of chemicals oil, drums, subsideance etc

132
Q

What is the three phase investigation process for contamination?

A

1) Reviews site history - investigation and desk top study
2) Investigation - identify nature of contamination e.g. soil samples
3) Remediation report setting out design requirements and monitoring

133
Q

What should you do if there are concerns a site is contaminated?

A

Suggest a specialist report
- May also report e.g. to the HSE

134
Q

What should you do when valuing a site with contamination?

A
  • Dont provide advice until report comissioned
  • Provide relevnet special assumption
  • Deduct remedial costs from your gross value
135
Q

What is the Land Remedial Relief?

A
  • Form of tax relief applying to contaminated land or derilict land
  • Allows compoanies to claim up to 150% tax deduction for remedying derelict sites or those affected by Japanese Knotweed
136
Q

How would you undertake a contamination survey?

A

I wouldnt be competatnt - instruct specialist
- If contamination suspected, i would
- take photos
- inform client
- instruct specialist

137
Q

What is Japanese Knowtweed?

A

Non native invasive species
Damaging to hard surfaces such as tarmac and foundations
Fast growing and dense

138
Q

Why is Japanese Knotweed a concern?

A

Hard to control
Costly to remove
Damaging
Lenders may refuse loan if present at a property

139
Q

What does Japanese Knotweed look like?

A
  • Purple and green stem
  • Lots of green leaves
  • Creamy white flower produced in late summer
140
Q

What consequences are there for allowing Japanese Knotweed to grow?

A

Criminal Offence - Wildlife and Countryside Act (1981)
- Maj Court - £5k fine or 6 months in prison
- Crown court - unlimited fine or 2 years in prison

141
Q

What are other non-native species?

A
  • Japanese Knotweed
  • Himalyan Balsum
  • Giant Hogweed
142
Q

What is the structure to surveying safely?

A
  • responsibilities of members and firms
  • assessing hazards and risks
  • RICS members places of work
  • Occupational hygeine and health
  • visiting site
  • fire safety
  • residential
  • procurement and contractor management
143
Q

What are organisational responsibilities in surveying safely?

A
  • H&S policy - identify and reduce risk
  • Lines of accountability for H&S management
  • Training
  • Managing contractors and services
  • Have appropriate insurance
144
Q

What are individuals responsibilities for Surveying Safely?

A
  • Undertake RA
  • Ensure H&S policies and procedures practical
  • Be competant
  • Understand risk
  • Responsible for personal and others H&S
145
Q

What does the law say about Japanese Knotweed?

A

Criminal offence to grow and allow spread

146
Q

What is an enviro impact assessment?

A

Process detailing enviro impact of a project
- Used to approve development projects

147
Q

What RICS Guidance is there on Japanese Knotweed?

A

RICS Guidance Note - Japanese knotweed and residential property