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HR Policies and Procedures > HRP 401 Benefits > Flashcards

HRP 401 Benefits Flashcards

1
Q

Who is eligible for medical, dental, and vision insurance? (HRP 401)

A

Regular status employees who work 20 or more hours per week

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2
Q

Who is eligible for life insurance? (HRP 401)

A

Regular status employees who work 30 or more hours per week

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3
Q

Who is eligible for commuters insurance? (HRP 401)

A

Regular status full time and part time employees

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4
Q

Who is eligible for flex spending accounts? (HRP 401)

A

Regular status employees who work 20 or more hours per week

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5
Q

What are the two types of flexible spending accounts? (HRP 401)

A
  • Health care
  • Dependent care
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6
Q

In the event of an employees death, the surviving spouse and/or dependents will be entitled to remain on the City’s insurance plans as long as what stipulations are met? (HRP 401)

A
  • Employees death occurred while performing job duties
  • Surviving spouse and/or dependents were active participants on the plan at the time of death
  • Plan eligibility has been met
  • Surviving spouse remains unmarried
  • Spouses are eligible to continue on the City’s plan until their 65th birthday or until other coverage is available
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7
Q

What is the surviving spouses and/or dependents cost to remain on the insurance plans in the event of an employees death? (HRP 401)

A

None

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8
Q

If continuation of coverage is declined by the surviving spouse and/or dependents that decision is what? (HRP 401)

A

Irrevocable

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9
Q

Employees who retire with 10 or more years of continuous City service shall have what deposited into a Retirement Health Savings account at the time or retirement? (HRP 401)

A
  • All accumulated vacation time over 160 hours
  • 100% of accumulated sick leave paid at 50%
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10
Q

Eligible employees become eligible for COBRA coverage if coverage is lost due to what qualifying events? (HRP 401)

A
  • Hours of employment are reduced
  • Employment ends for any reason other than gross misconduct
  • Leave without Pay status on a non-FMLA leave
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11
Q

How long does COBRA coverage last? (HRP 401)

A
  • 18 months if loss of coverage is due to end of employment or reduction in hours
  • 36 months if the loss of coverage is due to an employee’s death, divorce, or legal separation
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12
Q

What employees must enroll into one of the retirement plans? (HRP 401)

A
  • Employees working at least 20 hours per week for 20 weeks or more in a fiscal year
  • Part time employees enrolled in ASRS with another employer are required to contribute to ASRS regardless of the number of hours worked
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13
Q

How many hours of bereavement leave is an employee entitled to for the death of an immediate family member? (HRP 401)

A
  • 40 hours for 40 hour employees
  • 52 hours for 52 hour employees
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14
Q

How many hours of bereavement leave is an employee entitled to for the death of a grandparent (step) or grandchild (step)? (HRP 401)

A
  • 24 hours for 40 hour employees
  • 31.2 hours for 52 hour employees
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15
Q

How many additional hours of bereavement leave is an employee entitled to if out of state travel is required? (HRP 401)

A
  • 16 hours for 40 hour employees
  • 20.8 hours for 52 hour employees
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16
Q

How many hours of civic duty leave is allotted citywide? (HRP 401)

A

2000 hours

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17
Q

How long in advance must an employee submit in writing a request for civic duty leave? (HRP 401)

A

3 days

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18
Q

Who is eligible for education leave? (HRP 401)

A

Regular status employees who work 40 or more hours per week and who have completed 1 full year of service

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19
Q

How many hours of education leave are allotted per year? (HRP 401)

A

20 hours per calendar year

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20
Q

In order to take education leave, the coursework must? (HRP 401)

A
  • Directly job related
  • Make the employee promotable with any City department or career field related within the employee’s current professional field
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21
Q

When can time off be taken for Election Day? (HRP 401)

A
  • 3 hours after the polls open
  • 3 hours before the polls close
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22
Q

Who may apply for exceptional disability leave? (HRP 401)

A

Regular status employees who work 40 or more hours a week and with 5 or more years of City service

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23
Q

What must the employee have exhausted in order to apply for exceptional disability leave? (HRP 401)

A

All sick, vacation, and comp time leave

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24
Q

An employee that has 5-10 years of service is eligible for how many hours of exceptional disability leave? (HRP 401)

A

240 hours

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25
Q

An employee that has over 10 years of service is eligible for how many hours of exceptional disability leave? (HRP 401)

A

400 hours

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26
Q

The hours of exceptional disability leave granted will be reduced by what 3 factors? (HRP 401)

A
  • Number of vacation leave hours taken during the 3 months prior for which exceptional disability leave is taken, unless the vacation leave are used under FMLA
  • Sick time cashed out through the attendance incentive program in the 12 months prior to the request
  • Number of accrued paid leave hours used in lieu of available modified duty
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27
Q

While on exceptional disability leave, the employee will not accrue what? (HRP 401)

A
  • Sick Leave
  • Vacation Leave
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28
Q

The Family and Medical Leave Act provides eligible employees with up to how long of job protected leave per year? (HRP 401)

A

12 work weeks

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29
Q

An employee must have worked for how long with the city in order to be eligible for FMLA? (HRP 401)

A

12 months

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30
Q

An employee must have worked at least how many hours the previous 12 months in order to be eligible for FMLA? (HRP 401)

A

1250 hours

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31
Q

FMLA may be granted for what reasons? (HRP 401)

A
  • Birth and care of a newborn child of the employee
  • Placement with the employee of a child for adoption or foster care
  • Care for an immediate family member with a serious health condition
  • Care of the employee if unable to work because of a serious health condition
  • For any qualifying exigency arising out of a family member of an employee is on active duty, or has been notified of an impending call to active duty status
  • An eligible employee who’s family member is recovering from a serious illness or injury sustained in the line of active duty
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32
Q

How much FMLA leave is an eligible employee entitled to if caring for a family member who is recovering from a serious illness or injury sustained in the line of active duty? (HRP 401)

A

26 weeks

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33
Q

Spouses employed by the same employer are entitle to 12 weeks of FMLA leave each or jointly? (HRP 401)

A

Jointly

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34
Q

Is FMLA leave paid or unpaid? (HRP 401)

A

Unpaid

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35
Q

What are the employees responsibilities when going on FMLA leave? (HRP 401)

A
  • Give as much notice as possible to the supervisor
  • Has 18 days from receipt of HR notice to get medical/supporting documentation for leave
  • If not incapacitated, must complete time sheet
  • Report status of condition and intent to return to work to the supervisor
  • Before returning to work after self-care, must provide a work release from health care provider to HR and Risk Management
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36
Q

What are the supervisors responsibilities when an employee is going on FMLA leave? (HRP 401)

A
  • Verify employees eligibility when employee requests leave
  • Submit a Personnel Action Form to HR and Risk Management when the employee has been placed on FMLA, returns from leave and/or the employee no longer has FMLA leave available
  • May update employees timesheet on behalf of the employee
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37
Q

If an employee is on paid FMLA leave, what happens to their benefits? (HRP 401)

A

Will have all their current deductions continue and shall continue to to accrue vacation and sick leave

38
Q

If an employee is on unpaid FMLA leave, what happens to their benefits? (HRP 401)

A
  • Employee must pay their portion of the health insurance premium on a monthly basis
  • Deductions for retirement and deferred compensation and the accumulations of vacation and sick leave will cease
39
Q

What are the 11.5 paid holidays? (HRP 401)

A
  • New Year’s Day
  • MLK Day
  • President’s Day
  • Memorial Day
  • Independence Day
  • Labor Day
  • Columbus Day
  • Veteran’s Day
  • Thanksgiving Day
  • Day after Thanksgiving
  • Christmas Eve (1/2)
  • Christmas Day
40
Q

What is the one non paid city holiday? (HRP 401)

A

Cesar Estrada Chavez Day

41
Q

Employees may due what in order to celebrate Cesar Estrada Chavez Day? (HRP 401)

A

Use vacation or comp time

42
Q

When an official holiday, except Christmas Eve falls on Saturday, when will the holiday be observed? (HRP 401)

A

Preceding Friday

43
Q

When an official holiday, except Christmas Eve falls on Sunday, when will the holiday be observed? (HRP 401)

A

Following Monday

44
Q

When Christmas Eve falls on a Saturday or Sunday, what is each employee receive? (HRP 401)

A

4 hours of additional paid leave

45
Q

For each official holiday, non-exempt employees shall receive, as determined by the department, one of 3 options? (HRP 401)

A
  • The holiday off
  • An alternative day off
  • 8 hours of additional pay (10.4 for 52 hour employees) except Christmas Eve which is 4 hours (5.2 for 52 hour employees)
46
Q

Industrial leave is defined as? (HRP 401)

A

Leave required for treatment and/or recuperation’s determined by the authorized treating physician, for an injury or illness arising out of and in the course of employment

47
Q

When is an employee eligible for Worker’s Compensation Coverage? (HRP 401)

A

First day of employment

48
Q

After one full year of employment, the City provides a Supplemental Pay Benefit for regular status employees on Industrial Leave. What does this Supplemental Pay Benefit do for the employee? (HRP 401)

A

Compensates employees up to their estimated regular net pay

49
Q

Employees will recieve what pay for the day of an injury? (HRP 401)

A

Regular rate of pay

50
Q

After the day of injury, time away from work for doctor visits, physical therapy, etc. will be charged to what? (HRP 401)

A

Sick leave, vacation, or other leave accruals in that order unless otherwise specified for represented employees

51
Q

When should an employee report an injury to their supervisor? (HRP 401)

A

As soon as possible but no later than the beginning of their next regularly scheduled shift

52
Q

What should an employee that was injured on the job obtain at each doctors visit? (HRP 401)

A

Work status report

53
Q

What should an injured employees work status report include? (HRP 401)

A
  • Work restrictions
  • Date/time of next appointment
54
Q

Supervisors of employees who are injured shall do what? (HRP 401)

A
  • Investigate all industrial injuries to determine the cause of injury and how it could be prevented in the future
  • Complete COG Injury/Accident Report and Employer’s Report of Industrial Injury forms and send or fax to Risk and Safety Analyst within 24 hours
  • Send or fax all work status reports immediately to the Risk & Safety Analyst
  • Provide modified duty assignments
55
Q

How will an employee be compensated while on Jury/Witness Duty? (HRP 401)

A

Receive their regular pay during the time of actual duty

56
Q

If dismissed from jury/witness duty during their normal working hours, the employee shall do what? (HRP 401)

A
  • Report to work without delay
  • Notify their supervisor of the dismissal time
57
Q

What is done with any remuneration received by the employee from the Court for jury/witness duty? (HRP 401)

A

Kept by the employee

58
Q

Employees may request Leave Without Pay by submitting a request in writing to whom? (HRP 401)

A

Department Director

59
Q

Requests for leave without pay must be in what increments? (HRP 401)

A

Full day increments

60
Q

Requests for leave without pay will usually not exceed how long? (HRP 401)

A

One full workweek

61
Q

If leave without pay is approved for a full two week pay period, what happens to health, dental, and life insurance? (HRP 401)

A

Discontinued unless the employee pays the premium

62
Q

What happens to leave accruals while on Leave Without Pay? (HRP 401)

A

Will discontinue at the point an employee goes on leave and commence when they return to work

63
Q

Employees who do not qualify for FMLA may apply for what type of leave? (HRP 401)

A

Medical leave of absence

64
Q

What is the maximum amount of time that may be taken during a medical leave of absence? (HRP 401)

A

12 months

65
Q

What are the three time frames for return during a medical leave of absence? (HRP 401)

A
  • During the first 6 months, the employee is guaranteed the right to return to their position or similar position
  • During the 7th-12th month, the employee is not guaranteed to the same or similar position. The employee may be placed in a position which is vacant. If employee can’t return to work, the employee can continue leave or be on modified duty
  • If unable to return after the 12th month, the employee is separated from the City for medical reasons, and will assume the appropriate retiree status
66
Q

Individuals who are called for military service can be reemployed with their civilian employer if the individual has performed how many years or less of military service? (HRP 401)

A

5 years or less

67
Q

What is the maximum number of hours allowed per fiscal year for military leave? (HRP 401)

A
  • 320 hours for 40 hour employees
  • 416 hours for 52 hour employees
68
Q

What must an employee submit to Human Resources and Risk Management in order to receive Military Leave pay? (HRP 401)

A
  • Copy of their military orders or drill schedule
  • Military Leave Form
69
Q

Will there be a loss of seniority, rate of pay, accrued sick/vacation leave, comp time, or service credits used in determining pay, accrual rates, work assignments or any employment status provisions while on military leave? (HRP 401)

A

No

70
Q

After an employee has exhausted military leave time, what can they use to supplement their military pay? (HRP 401)

A

Vacation or comp time

71
Q

If an employee elects not to use vacation or comp time after military leave has been exhausted, what happens to their leave banks? (HRP 401)

A
  • They will be frozen until they return to work
  • Accrual rates will continue to advance
72
Q

If an employee is on extended Military Presidential Call-up (deployment) and has exhausted their military leave pay, the employee may request what if their pay through the military is less than their City pay? (HRP 401)

A

To be paid the difference between their military pay and their regular rate of pay as an employee to make the employee whole

73
Q

When is an employee eligible to use sick leave? (HRP 401)

A

After one month of employment

74
Q

If an employee exhausts all sick leave, the employee may use what? (HRP 401)

A

Vacation or comp time

75
Q

What are the 3 options for attendance incentives? (HRP 401)

A
  • Sick Leave Cash In Option
  • Sick Leave Payout at Resignation
  • Sick Leave Payout at Retirement
76
Q

During what months is an employee able to apply for sick leave cash in? (HRP 401)

A
  • April
  • October
77
Q

How does Human Resources and Risk Management calculate the amount of sick hours an employee is eligible to submit for cash in? (HRP 401)

A

Subtracting the number of sick leave hours used in the last 12 months preceding the cash in month from the total amount of sick leave hours accrued during the same period

78
Q

How much is an employee paid that is electing to do the sick leave cash in? (HRP 401)

A

1/3 of the average hourly wage for the last 36 months

79
Q

How much is an employee paid that is cashing in sick time at resignation with 5 or more years of continuous City service? (HRP 401)

A

1/3 of the average hourly wage for the last 36 months

80
Q

How will an employee be paid that is cashing in sick time at retirement with 10 or more years of continuous City service? (HRP 401)

A

Paid into an employees Retiree Health Savings account

81
Q

When is an employee eligible to use accrued vacation leave? (HRP 401)

A

After one month of employment

82
Q

What are the maximum vacation accrual rates for a 40 hour and 52 hour employees? (HRP 401)

A
  • 400 for 40 hour employees
  • 520 for 52 hour employees
83
Q

A department director may request an exception to the employee’s accrual limit due to hardships. What is the maximum amount of time an exception may be granted? (HRP 401)

A

6 months

84
Q

Vacation leave may be donated to any employee who has what? (HRP 401)

A

Exhausted all of their leave accruals including Exceptional Disability Leave

85
Q

For what reasons may vacation be donated? (HRP 401)

A
  • Condition covered by FMLA
  • Serious health condition of an immediate family member of the employee
86
Q

How much vacation must the donating employee have in their bank after donating? (HRP 401)

A

40 hours

87
Q

What must be completed if an employee desires to donate vacation? (HRP 401)

A

Vacation Leave Donation Form

88
Q

When will donated hours be credited? (HRP 401)

A

From the date the receiving employee exhausted their leave accruals

89
Q

What will serve as the point when donated vacation hours will no longer be permitted to be used? (HRP 401)

A

When the receiving employee receives a doctors release to return to duty

90
Q

If more than one person elects to donate vacation to an employee, how will the donated hours be calculated? (HRP 401)

A

Will be split proportionately

91
Q

What are the one time payment amounts given for education assistance? (HRP 401)

A
  • Associate’s Degree $400
  • Bachelor’s Degree $800
  • Master’s Degree $1200

HR Policies and Procedures (16 decks)

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