Health Management Information System

Question 1

Is an information system specially designed to assist in
the management and planning of health programs, as
opposed to delivery of care (WHO, 2004)

Answer 1

Health Management Information System
(HMIS)

Question 2

It is a data collection system specifically designed to
support planning, management, and decision making
in health facilities and organizations.

Answer 2

Health Management Information System
(HMIS)

Question 3

Clinical studies assist in the understanding of medical terminology, clinical procedures, and data base process

Answer 3

Health

Question 4

The ability to analyze systems and to design and implement advanced computer application make the transfer of patient information efficient and effective

Answer 4

Information System

Question 5

principles enhanced by finance, law, and planning help administer the health care enterprise.

Answer 5

Management

Question 6

monitors and evaluates the process with the intention of providing warning signals through the use of indicators.

Answer 6

routine-monitoring system

Question 7

to plan and coordinate health care services in their catchment
area.

Answer 7

health unit in-charge and the Health Unit Management Committee

Question 8

According to? HMIS was developed within the framework

Answer 8

the Ministry of Health (2010),

Question 9

the healthcare institution, and to the responsibilities of the health professionals at the level of collection.

Answer 9

Relevant to the policies and goals

Question 10

it is to be used immediately for management and
should not wait for feedback from higher levels.

Answer 10

Functional;

Question 11

there is one set of forms and no duplication of
reporting

Answer 11

Integrated;

Question 12

on a routine basis from every health unit. (ensure
completeness)

Answer 12

Collected

Question 13

It should provide information on all key aspects of the health system without duplication

Answer 13

Complete

Question 14

If similar information is provided by different sources, their definitions need to be consistent

Answer 14

Consistent

Question 15

It should be very clear what all the elements are actually measuring

Answer 15

Clear

Question 16

It should not be unnecessarily complicated

Answer 16

Simple

Question 17

The actual usage of each element should justify the cost of its collection and analysis.

Answer 17

Cost Effective

Question 18

Data should be held in a form readily accessible to all legitimate users, and it should be clear who these people are.

Answer 18

Accessible

Question 19

It should ensure that people without legitimate access are effectively denied

Answer 19

Confidential

Question 20

includes data acquisition and data verification.

Answer 20

Data Input

Question 21

also called processing phase includes data storage, data classification, data update, and data
computation.

Answer 21

Data Management

Question 22

includes data retrieval and data presentation.

Answer 22

Data Output

Question 23

Generation and the collection of accurate, timely, and relevant
data. Input of standard coded formats (e.g., the use of bar codes) to facilitate the rapid mechanical reading and capturing of data.

Answer 23

Data Acquisition

Question 24

Authentication and validation of gathered data. The quality of collected data depends largely on the authority, validity, and reliability of the data sources.

Answer 24

Data Verification

Question 25

Preservation and archival of data may be regarded as part of the
data storage function. When accumulated data are no longer actively used in the system, a method to archive the data for a certain period is usually advisable

Answer 25

Data Storage

Question 26

Critical function for increasing the efficiency of the system when the need arises to conduct a data search. Most data classification schemes are based on the use of certain key parameters.

Answer 26

Data Classification (aka Data Organization)

Question 27

Data manipulation and data transformation, such as the use of
mathematical models, statistical and probabilistic approaches,
linear and nonlinear transformation, and other data analytic
processes.
Allows further data analysis, synthesis, and evaluation so that
data can be used for strategic decision-making purposes other
than tactical and/or operational use.

Answer 27

Data Computation

Question 28

New and changing information is accounted for through the
element of data update. The dynamic nature of such data
modification calls for constant monitoring

Answer 28

Data Update

Question 29

Processes of data transfer and data distribution. Constrained by the time it takes to transmit the required data from the source to the appropriate end-user.

Answer 29

Data Retrieval

Question 30

has to do with how users interpret the information produced by the system. Summary tables and statistical reports may suffice in presentations. The use of presentation graphics for higher-level managerial decision analysis is particularly encouraged because these appear to provide a better intuitive feel of data trend.

Answer 30

Data Presentation

Question 31

Listed are the range of possible data and functions that may be available in the system, and it represents the type of information that can be captured and tracked in HMIS along with its corresponding functionality, as discussed by the Behavioral Health Collaboration Solutions (2006).

Answer 31

List of functions of HMIS

Question 32

Client Billing Data
Client Clinical Data
Other Client Data

Answer 32

Client data

Question 33

Linking Schedule to Billing

Answer 33

Scheduling

Question 34

Authorized and use of authorized units

Answer 34

Authorization Tracking

Question 35

Complaint electronic claim

Answer 35

Billing

Question 36

Tracking Aging of Unpaid Services
Tracking Reasons for Denials
Aged Receivable Report by Payer Source

Answer 36

Accounts Receivable (A/R) Management

Question 37

Basic Reports
Report writer

Answer 37

Reporting

Question 38

Assessment
Treatment Plan
Progress/encounter notes

Answer 38

Medical record

Question 39

Expired treatment plan
Service on treatment plan
Progress note present

Answer 39

Compliance

Question 40

General ledger
Payroll
Accounts Payable
Financial Reporting

Answer 40

Financial

Question 41

Determinants of the HMIS

Answer 41

Behavioral
Organizational
Technical

Question 42

The data collector and users of the HMIS need to have confidence, motivation and competence to perform HMIS tasks in order to improve the Routine Health Information System (RHIS) process.
Lack of enough knowledge on the use of data has been found to be a major drawback on the data quality and information use. Motivating HMIS users remains a challenge.
Despite training on data collection and data analysis, people are still having negative attitude on the data, and hence a lot needs to be done to change people’s behavior, in order to increase the performance of the (RHIS) process (Routine Health Information Network, 2003).

Answer 42

Behavioral determinants

Question 43

Having a system in place which support data collection, analysis and transform it to useful information will help in promoting evidence based decision making. Thus all components within the system are ideal in making the RHIS perform better.

Answer 43

Organizational determinants

Question 44

involve the overall design used in the collection of
the information. It comprises the complexity of the reporting forms, the procedure set forward in the collection of data, the overall design of the computer software used in the collection of information.

Answer 44

Technical determinants

Question 45

PRISM

Answer 45

Performance of Routine Information System Management

Question 46

this conceptual framework broadens the analysis of routine health
information systems to include the three key factors which were
discussed previously:

Answer 46

PRISM Framework

Question 47

knowledge, skills, attitudes, values, and motivation of the people who collect and use data.

Answer 47

Behavioral determinants

Question 48

data collection processes, systems,
forms, and methods.

Answer 48

Technical determinants

Question 49

Information culture, structure, resources, roles, and responsibilities of the health system and key contributors at each level

Answer 49

Organizational/environmental determinants