Handout 8 Flashcards
Facility managers must ensure that policy, management and organization, and
safety rules and procedures are well cascaded to their personnel.
Organizational
Facility managers must ensure that health and safety policy, including emergency
procedures, are clearly displayed in the facility of the organization.
Noticeboards
Facility managers must keep an accident book, which will serve as a reference for the most common accidents encountered by the personnel of the organization.
Accident reporting
Facility managers must conduct a general health and safety awareness program through
the help of a specialist.
Training
Facility managers must ensure the availability of an adequate number of first aid personnel during the operations of the facility.
First aid
Facility managers must conduct a fire risk assessment and periodic evacuation drills for their personnel.
Fire precautions
Facility managers must undertake a risk assessment for the facility by evaluating the effect of hazardous substances under relevant legislation.
Statutory risk
Facility managers must periodically examine the facility for physical hazards.
Inspections
Facility managers must periodically inspect the facility for any form of physical hazards.
Work equipment
Facility managers must carry out assessments to determine the requirements of personnel in terms of protective gears and equipment.
Protective equipment
Facility managers must assess the risks of the personnel** involved in visiting other sites** or working outside the consortium of the organization.
Off-site
Facility managers must provide an on-site policy document that all service providers must read and sign as evidence of their awareness of their duties.
Service providers
It involves poor-quality of internal environment such as air quality, light/daylight, temperature, and physical location.
Unsatisfactory working conditions
It involves long working hours, lack of breaks, working weekends, and cancelled holidays
Mental and physical overload from excessive work-related demands
It involves the senior managers who lack
leadership skills and whose actions result in confusion and discord.
Role ambiguity and inconsistency in management style.
It involves assuming a position for which one is ill-equipped or unsuited.
Responsibility for other personnel
It involves** conflict or tensions **between individuals or groups within the organization.
Personal relationships
It involves conflict or tensions between individuals or groups within the organization.
Personal relationships
It involves **failing to reward **or, conversely, moving
personnel to new positions where they are unable to cope
Under-promotion or over-promotion
The management must conduct a system review based on a set timeline depending on the nature of the business
Scheduled review
The management must conduct a system
review if there is a change in management or any key personnel directly involved in maintaining
the health and safety of the employees.
Change in management or key health and safety staff
The management must conduct a system review if particular goals or objectives have been changed.
Change in company direction
The management must conduct a system
review to align the new products and services that it offers to the market.
New products and services have been introduced
The management must conduct a system
review to align the new products and services that it offers to the market.
New products and services have been introduced
The management must conduct a system review
to avoid future accidents in the workplace.
Injuries, illness, or incidents have taken place.
The management must conduct a system review
before updating the policies and procedures of the organization.
Policies and procedures may be outdated
The management must conduct a system
review to ensure that new equipment or technology is aligned with the processes of the
organization.
New equipment and technology have been introduced
The management must conduct a system review based on the feedback of internal and external customers for process improvement.
Feedback from staff and customers
The management must continuously monitor the performance of key personnel involved in
maintaining the facility to enforce necessary corrective measures.
Health and safety committees, representatives, and departmental safety groups.
The management must identify safety threats in
the facility, which may affect the productivity of the employees to position a solution or alteration
in the design of the facility, if necessary.
Hazard identification policies and procedures
The management must ensure that the job descriptions of each key personnel are aligned with the objectives of the organization in terms of facility management.
Job descriptions
The management must eliminate communication barriers to establish an open communication in the workplace.
Communication channels
