Grievance Procedure

Question 0

Unless based on 710, what are considered “non-applicable matters”?

Answer 0

Anything dealing with:

Retirement systems
Any insurance program
Any examination, cert, or appointment
Any classification action
Any reduction in force action
Any matter not subject to the control of city gov.
Complaints by at-will employees

Question 1

What are grievable issues as it pertains to classified employees?
(Section 710)

Answer 1

1. If the the City Personnel Rules or the written rules and procedures of any City department have allegedly been misinterpreted or misapplied as to that employee.
2. If the employee alleges that they have been unlawfully harassed or discriminated against because of race, cool, religion, gender, age, national origin, disability, genetic information, Crime Victims Rights status or any other protected status as provided under any applicable state or federal laws.
3. The employee has been denied a regularly scheduled step pay increase.

Question 2

Unless based on 710, what are the grievance “restrictions” as it pertains to classified employees?

Answer 2

A classified employee may not submit a grievance challenging the following management rights:

The city’s right to direct employees

The city’s right to hire, promote, transfer, assign, and retain

The city’s right to maintain efficiency of gov operations, and to determine the methods, means, and personnel by which these ops are to be conducted.

Question 3

Eligibility to utilize the grievance procedure is open to who?

Answer 3

Classified employees only

Question 4

Who does the employee submit the grievance to?

Answer 4

Regarding NON-DISCIPLINARY matters that complies with 710, must be submitted to Department Director (chief) or City Manger designee.

(If the subject of the grievance is the Chief or City manager designee, then submit directly to Deputy City Manager or City Manager.)

A grievance regarding formal disciplinary matters (written reprimand, suspension, disciplinary probation, demotion) must be submitted to a deputy city manager.

Question 5

When must a grievance be submitted?

Answer 5

Grievances must be submitted within fifteen (15) days, starting from the day after the occurrence that caused the grievance.

After= not accepted.

Question 6

When in a grievance is submitted (in writing), what must the grievance contain?

Answer 6

The employee’s name, department, and classification.

The filing date of the grievance.

A complete statement of all facts and circumstances concerning the grievance, and the specific redress sought.

The specific rule alleged to have been violated for any grievance alleged noncompliance with the Personnel rules or the rules and procedures of any department.

A summary of the efforts made to resolve the grievance informally.

Any additional information pertinent to the grievance.

Grievances not containing the above info shall not be accepted.

Question 7

Assuming all content within the grievance is correct, what is the procedure?

Answer 7

The employee submits the grievance.

(With the exception of the city manager) the City shall respond (receipt) in writing within 15 days. (Can be extended with employee approval).

If the grievance is not resolved, the employee may submit the grievance within ten (10) days of the action to the city manager, with copies to the supervisor, department director, deputy city manager or city manager designee, and the human resources director.

The city manager will review the grievance and shall issue a written decision to the employee within thirty (30) days of receipt by the city manager.

The thirty (30) day period may be extended should circumstances arise that preclude the city from completing the review in a timely manner.

The decision of the City Manager is final on all grievances.

If the grievance concerns a suspension or demotion, the city manager may request a review by the PERSONAL APPEALS BOARD.

The personal appeals board will render a written advisory opinion to the city manager within five (5) days of the hearing.