GO 300-24 Early Warning System

Question 1

_________are responsible for monitoring the performance and behavior of employees to ensure that both are consistent with the department’s mission, values, ethics, and guiding principles. Supervisors shall monitor employees under their leadership for patterns of inappropriate
behavior or performance and initiate appropriate intervention in a timely manner.

Answer 1

Supervisors

Question 2

Supervisors shall utilize all available resources including the department’s _______ System for personnel to assist employees in remedying inappropriate behavior and/or improving performance

Answer 2

Early Warning

Question 3

The EWS Program (also referred to herein as Program) contains a structured framework of supervision that emphasizes the active involvement of first-line _________ in coaching and guiding an employee in an effort to ensure that the employee successfully completes the Program requirements

Answer 3

supervisors

Question 4

Employees placed in either the ____-Day Program - Classified or the ____-Day Program - Civilian are expected to satisfactorily complete all Program requirements and exhibit a continuing desire to be a productive member of the department.

Answer 4

180 ; 90

Question 5

Employees who have previously been placed in the Program and are again recommended for
placement in the Program, regardless of the length of time between incidents, will be reviewed
for possible _________________.

Answer 5

indefinite suspension.

Question 6

Each _____________shall make recommendations to the Chief of Police via
the EWS Committee chair regarding placement, non-placement, or additional review of employees referred to the Program.

Answer 6

Early Warning System Committee

Question 7

The ____________ shall manage the EWS and its Program as established by the Chief of Police and the EWS Committee chairs. The EWS Unit shall prepare the Case Study, Plan of Action, and End-of-Program Assessment, and shall coordinate all pertinent reports, correspondence, documentation, and meetings related to the review or placement of an employee in the Program

Answer 7

Early Warning System Unit (EWS Unit)

Question 8

At the beginning of each month, the EWS Unit shall perform a computerized data scan of Internal Affairs Division/Central Intake Office (IAD/CIO) records to identify any employees who were
the target of four or more IAD/CIO complaints within a ____-month period (regardless of the outcome).

Answer 8

12

Question 9

In addition to other responsibilities described in this General Order, ________are responsible
for scrutinizing and documenting the performance of EWS Program participants under their supervision in accordance with policies and procedures established by the concerned EWS
Committee chair.

Answer 9

supervisors

Question 10

An employee should be referred (see section 3) for possible placement in the EWS Program
when one or more of the following indicants reveal a pattern of inappropriate behavior or performance.

Answer 10

a. Low performance levels, unsatisfactory attendance, tardiness, or slow response times.
b. Disregard for policies or procedures.
c. Citizen injuries or deaths.
d. Misconduct, racial profiling, or disciplinary action.
e. Excessive or unnecessary response to resistance including, but not limited to, pursuits or
the use of conducted energy devices (CEDs).
f. Extra employment violations or complaints.
g. Citizen or employee complaints.
h. Vehicle crashes or loss/damage of City property.
i. Any other factors the employee’s supervisor or the department believes need attention.

Question 11

While referrals for possible placement in the EWS Program may originate from different
sources as noted below, only the _______ may authorize the placement of an employee
in the Program

Answer 11

Chief of Police

Question 12

A non-supervisory employee who observes or can factually attest to the performance or behavior of a second employee that warrants a Program assessment shall inform and provide supporting documentation to a _________(preferably in the second employee’s chain of command).

Answer 12

supervisor

Question 13

The Early Warning System Committee for classified employees shall be composed of:

Answer 13

a. One Executive Staff member (chair)
b. Two lieutenants
c. Two sergeants
d. Six officers
e. Two members from the Independent Police Oversight Board

Question 14

All members shall be appointed by the Chief of Police and shall serve at least one ___-year
term.

Answer 14

two

Question 15

Members of the EWS Committee shall review Case Studies prepared by the EWS Unit. All
meetings held by the EWS Committee shall require a quorum of at least ___committee members, including the chair and at least ____police officer.

Answer 15

five ; three

Question 16

The Early Warning System Committee for civilian employees shall be composed of:

Answer 16

a. A police administrator equivalent or higher (chair)
b. Two civilian mid managers
c. Two civilian line supervisors
d. Two line-level civilians

Question 17

After reviewing a Case Study for a classified or civilian employee, the EWS Committee shall
decide on one of the following three recommendations:

Answer 17

a. Placement in the Program
b. Non-placement in the Program
c. 90-day review

Question 18

Classified employees are restricted to a total of ___days of scheduled personal leave while in
the Program, unless otherwise approved by the division commander.

Answer 18

20

Question 19

After placement of an employee in the Program, the EWS Unit shall consult with the employee’s ______and prepare a Plan of Action.

Answer 19

supervisor

Question 20

During the Program, the employee’s immediate _____ and shift commander shall meet at
least once per week with the employee.

Answer 20

supervisor

Question 21

Only the_______may authorize the release of an employee from the Program.

Answer 21

Chief of Police

Question 22

Release from the Program shall be considered under any of the following circumstances:

Answer 22

a. Accelerated Completion (for classified employees)
b. Failure to Progress
c. Completion of 180 program days (for classified employees)
d. Completion of 90 program days (for civilian employees)
e. Promotion eligibility (see below)

Question 23

A recommendation for release from the Program based on Accelerated Completion may be
made by any of the participant’s _______ and must have the concurrence of the
employee’s division commander.

Answer 23

division supervisors

Question 24

Officers must complete at least ____program days before being considered for Accelerated Completion.

Answer 24

90

Question 25

______transfers shall not be approved for employees in the EWS Program. The EWS Committee may recommend a change of assignment or an involuntary transfer if it is necessary to
accomplish the goals of the Plan of Action, or the employee’s division commander may reassign the employee within the division.

Answer 25

Voluntary