General Policies Flashcards
If the employee is called back on a holiday the employee shall be compensated for a minimum of___ hours at the rate of one and one half times his/her rate of pay, as long as they are on normal work status
3 hours
Any additional increase to the rate of pay would then have to be approved by the ______ and the ______
Human resources director
City manager
An employee will only be consider for acting out of classification pay is he/she is to be assigned for at least ___ calendar days
30
Records related to alcohol and drug collecting process and training shall be maintained for a minimum of _______ years
Two
The ________, under the direction of the _________, is charged with the maintenance of the classification plan so it should reflect the duties performed by each employee in the classified service, in a class to which each position is allocated
personnel director
City manager
The _________ will also review the medical history made available by the individual when a confirmed positive test could have resulted from a legally prescribed medication.
Lab Director
Employees who are promoted shall be placed on ____ month probation in the new position.
6
Military leave
Eligibility. Any regular employee who leaves city service for military duty shall be placed on military leave without pay after the first ___ calendar days if said regular employee is a member of the National Guard or Reserve
30 calendar days
______ is a very severe step in the disciplinary process which may be utilized in lieu of termination in some instances.
Demotion
If an employee chooses not to use one or both of their optional holidays, they may be paid for one or both holidays the ____________
First Payday in December.
Employees who donated blood will be entitled to ___ hours of blood leave
4 hours
In order to prevent stoppage of public business or loss or serious inconvenience to the public, appointment of employees on an emergency, temporary basis may be authorized by the__________
City Manager
Expenses and claims after the trip is completed will be submitted with Amended travel and training request to be approved by the department head, ____________.
Upon approval the reimbursement will be processed through the _________
Assistant City Manger
Finance Department
City Safety Policy
If the blower has a gas driven engine, that must be downwind from the manhole. Place the air intake to the blower from ___ to ____ feet above the ground surface, depending on conditions
2 to 5 feet
Employees who have tested for drugs and alcohol, where no substance abuse was found, shall receive notice of such findings from the ________________
City Human Resources Department.
Arrangements for return of pension fund contributions must be made with the _______
Payroll clerk
The individual in Human Resources who has been designated to receive and review all applications for participation in the Temporary Leave Donation Program
Recommending Official
Whenever an employee terminates his employment with the city, the employee shall make an appointment with the _________ to participate in a brief exit interview.
Human resources department
Impairment:
The supervisor shall immediately notify the ___________, or in hid/her absence, the _________ designee.
In the event that this person is not available, the supervisor shall immediately contact the ________________
Department head
Department head
Human Resources Director
No more than ____hours of vacation may be taken in succession
Employees will be allowed to sell back up to 24 hours of vacation leave if their accrual bank is over the 192 hour max based on the last payday in ________
96;144 for 24 hr employees
November
Disciplinary Action
If the employee is still dissatisfied with the action taken, he/she may appeal in writing to the _______. The ________ shall render a final decision in writing
Human resources director
Any employee convicted of any alcohol related activity shall notify the ______________ IMMEDIATELY
Human Resources Department
Refusing to immediately submit to an alcohol or drug test when requested by ___________
A supervisor
In any one calendar year, or you leave donor may donate no more than ______ of the amount of annual leave he/she would be entitled to accrue during the leave year in which the donation is made or, no more than ______ of the compensatory time an employee has recorded on the books.
1/2
1/2
During the probationary period, the_________ May remove an employee who is unable or unwilling to perform the duties of the position satisfactorily Or who’s habits and dependability do not merit his continuance in the service
City Manager
Media statements affecting 2 or more departments will be made only by the ___________.
City Manager
All requests for performance increases must be approved by the _____, _____,______
Department head,
human resources director,
city manager
Employees promoted to a position in a higher pay grade shall be placed in the closest step within the new pay grade plus________ steps
Two additional
Beginning on the 91st day of Injury leave status, the employees salary shall be reduced to ___% of their normal base pay. After __ months of injury leave status, the employee will be reduced to the workers comp. maximum temporary total disability rate established by Oklahoma state statute.
70%
6months
All employees who are members of a reserve component of the Armed Forces or the National Guard shall be entitled to a leave of absence for the purpose of annual training (AT) and regular drills without the loss of pay during the first ____________ of such absence during any federal fiscal year
30 calendar days
Upon successful completion of an approved course, the following reimbursement procedure is to be followed:
Successfully completed with a B or higher
Must present a receipt from the university or college showing the amount paid for tuition
Above items must be attached to a complete Midwest City Claim voucher for the amount claimed for reimbursement
All demotions must be approved by the ____________.
All employees being demoted shall be placed on _______ in their new classification
Human Resources Director
6months
Any vacancy to be filled on a date other than the beginning of a pay period Must have prior approval of the_____ or _________
City Manger or Asst. City Manager
Part time regular employees may be eligible for health benefits if approved by the _______
City Manager
The ________ shall then investigate the actual or suggested duties and recommend to the ______ the appropriate class allocation or the establishment of a new class.
The _______ she’ll have final approval of classification changes
Personnel director; city manager
City manager
Leave Donors will complete the authorization form in full and submit it to the ____________ for processing
Human Resources Department
Upon approval of the ________, an employee may begin work prior to the medical examination
Human Resources Director
Loss or damaged ID badge, immediately contact ______________ for a replacement.
Human Resources
Additional sick leave without loss of pay may be extended by the __________
City Manager
An employee who remains on military status for a period of more than ___ years shall be considered resigned
5 years
Emergency leave
A max of __ days may be allowed at one time and a max of __ days may be allowed per calendar year
Additional emergency leave may be granted at the __________ discretion
3
7
CBA 2 & 4
Department Head’s
After the training, the amount shall be adjusted according to the receipts provided by the employee within __ days upon return from said training
10 days
Samples will be collected and tested only by laboratories certified by the ______________
State board of Health.
Sick leave with pay in excess of ____ consecutive work days shall be granted only after presentation of a written statement by a licensed physician certifying that the employees condition prevented him from performing the duties of his position
Three
The ___________ has been designated to oversee and coordinate implementation of handicap programs with the city
HR Director
If, in the instance of a conflict between the merit system and a labor agreement, the __________ shall take precedence
The labor agreement
A regular employee may request a leave of absence without pay for a specified time period of no less than ________ and no to exceed _______.
Such leave may be approved by the employees ___________ and the ________
1 month; 1 year
Department Head
City Manager
A post accident drug and alcohol test should be completed AS SOON AS POSSIBLE.
Drug testing must occur no later than __ hours after the accident.
Alcohol testing must occur no later than __ hours after the accident.
If more than __ hours elapse before an Alcohol test is administered, the city is required to prepare and maintain on file an explanation of why the test was not properly administered for the FHWA
32 hours
8 hours
2 hours
If the employee is being harassed by his/her supervisor, the employee must immediately report this to the___________
Human Resources Director
Employees who donate blood through the Oklahoma blood Institute on behalf of the City’s blood donor program within________ preceding or following the date designated by the city shall be entitled to _____hours of blood leave
72 hours
4 hours
Non uniform city employee whose regular shift begins after 3pm and before 7am shall be eligible to receive shift differential pay of ____ per shift for each shift worked
$5.00
Tardiness: First occurrence- Second Occurrence- Third Occurrence- Fourth Occurrence-
Oral counseling
Written reprimand-copy to Human Resources File
Disciplinary Probation
Grounds for Dismissal
A referral by a substance abuse professional is ______ when there is a positive test
Mandatory
No Mileage reimbursement will be paid for trips within ___ miles of City Hall or if driving a city Vehicle.
50 miles
When an employee’s position is reclassified to a higher pay grade, he/she shall be advanced to the step in the new grade which will provide_________ as the grade and step from which he/she was reclassified _______
At least the equivalent pay
Plus one step
The employee shall present his/her department head a copy of orders to report for annual training as soon as they are made available and no less than _________ prior to departure on leave
10 working days
In order to minimize potential problems created by military leave, it is the responsibility of the employee to coordinate with __________ In the Scheduling of annual duty training whenever possible
His supervisor
Accident Review Board:
The board will make a recommendation to the department head as to disciplinary action.
If the department head wishes to deviate from the boards recommendation, he/she may appeal the recommendation of the board to the ___________, in writing, within ______ hours of receiving the recommendation.
City Manager; 48 hours
A memo recommending the Suspension without pay, demotion or removal of any employee will be sent to the _________ by the department Head with written documentation supporting the recommended suspension w/o pay/demotion/removal as being for the good of the service.
Review Board
Board consists of:
Assistant city manager as chairperson,
the assistant city manager/administration,
human resources director
and city attorney, or in case of conflict, a department head designated by the city manager
Upon separation an employee shall be paid for the unused portion of his/her compensatory time, not to exceed ____ hours
80
Employees who have been tested for drugs and alcohol, where No substance abuse was found, shall receive notice of such findings from the city ___________
Human Resources Department
Submission of the physicians statement will be in addition to any prior physicians certification which is generally required for absences of sick leave in excess of____________
Three days
If and employee loses or damages ____ time/identification badges within a __________, there will be a minimum $5 charge to the employee for the third and any subsequent times/identification badge
2
Two year period
In the case of Job applicants, the lab director or City ____ shall notify the applicant of a positive test result.
Applicant must request a re-test with ___ hours
MRO
72 hours
Each eligible employee accumulates 3.7 hours per pay period for sick leave with the exception of a rookie firefighters working 24 hour shifts who shall accrue ___
Hours annually
144 hrs
5.538 hrs per pay period
A supplemental pension program is available to all regular full-time employees after __ months of employment
Membership forms and additional information are available in the Human Resources Department
6 months
Most potential employee performance problems can be best addressed at this level, day to day communications and feedback between an employee and his/her supervisor.
Informal Counseling
The employee shall also provide his/her supervisor with notice of their drill schedule within ____ working days of receipt of same unless said drill is scheduled by proper military authority giving the employee less advance notice.
Ten (10)
If a position that and employee is cross trained to perform and is willing to move to becomes available, the _______ may request that the employee be transferred laterally which requires the approval of the _______and the ______
Department Head
Human resources director;
City manager
An employee who is a member of the reserve component of any branch of the Armed Forces or the National Guard who is ordered to active duty as a result of a state or national emergency is entitled to a leave of absence without loss of pay during the first ____________ Of such leave unless his/her being ordered the active duty is because of:
Own request
Or failure to fulfill contractual language obligation.
30 calendar days
An employee who is laterally transferred to a new position within his/her department shall receive a _______ rate increase within his/her paygrade and shall retain his/her anniversary date
One step
Failing to notify the employees supervisor, ______ _____ ______, that the employee is taking medications or drugs which may interfere with the safe and effective performance of duties.
Before beginning work
Tuition assistance shall be provided to full time regular employees who successfully meet tuition reimbursement requirements for courses administered by an accredited college or university or other training institution approved by the ________
Human Resources office
Eligibility to receive pay for a city holiday shall require that the employee must work his or her regular scheduled shifts ___________ and _____ the holiday
Immediately preceding and following
Employees with less than __ years service may be extended a maximum of __ hours with pay, not to be repaid
Employees with more than __ years of service may be extended the initial __ hours as stated above, plus an additional __ hours for each __years of service with the city
5 years; 40 hours
5 years
40 hours
8 hours
5 years
Any employee who believes he/she has been subjected to discrimination in relation to the employment with the city should notify their ___________, in writing, of the discriminatory acts or action.
The _________is to respond, in writing, within __ working days
Department Head
Department Head
5 working days
Anytime an employee is promoted and the promotion requires that he/she leave one pension plan and be placed on another, his/her vacation and sick leave accrual shall be earned at the rate of _______ and vacation leave Shall begin with ________
A newly hired employee
A zero balance
The pre employment protocols for police officers and firefighters are on file in the office of the ___________
_____ percent Of the total police and fire employees will be subject to random testing on an ______basis
Human Resources Director
10%
Annual
