General Flashcards
Name the 5 process Groups
Initiating, Planning, Executing, Monitoring & Controlling, Closing
Name the 10 Knowledge Areas (Project Management)
Integration, Scope, Time, Cost, Quality, Human Resource, Communications, Risk, Procurement, Stakeholders
What is a Project
Temporary endeavor undertaken to create a unique product, service or result.
Begin & End defined
What is a Program
Group of related projects that are coordinated allowing for more control.
What is a Portfolio
Collection of projects and programs aligned to achieve strategic business objects
may not be related
What is Phases
Group of related project activities that allows for more control and often completes a major deliverable
What is Project Life Cycle
Group of project phases defined by an organization into a framework allowing for more control
What is a baseline
Original approved plan plus/minus all approved changes;
current approved version of the plan
What is a System
a set of formal policies, procedures, rules or processes that defines how things are done
What is Progressive Elaboration
An iterative approach to planning
Plans created in multiple passes rather than all at once
What is Historical Information
Documents or data from previous projects which are used to assist in future project decisions
What is EEF
Enterprise Environmental Factors
The environment you work in that can impact your project
corporate culture, industry standards, infrastructure, political climate, market conditions
What is OPA
Organizational Process Assets
Any documented processes and procedures
Corporate knowledge base, project archives
What is Functional Organization Structure
A departmentalized structure where employees work for only one manager
Project manager has little or no power.
What is Matrix Organization Structure
Employees report to both a functional manager and a project manager.
Weak: PM has little to no power
Balanced: PM has moderate power
Strong: PM has nearly full power & authority
What is Projectized Organization Structure
Employees work directly for and report only to the project manager.
PM has Full power & authority
What is a Stakeholder
A person or organization who is actively involved in the project
Whose interests may be positively or negatively impacted by the project
Who might exert influence over the project.
What is a Business Case
Reasons to do a project
market demand, business need or strategic opportunity
customer request, technological advance, legal requirement, ecological impact, social need
What is Project Expeditor
Staff assistant to the executive who has responsibility for the project
Make few decisions
primary responsibility lies in assuring the timely arrival of resources.
What is Project Coordinator
Reports to a higher level in the hierarchy
has authority to assign work to individuals
Lacks full authority of project manager
What is Project Manager
Tasked with achieving the project objectives
Lead person responsible for communicating with all stakeholders including sponsor
May report to a Functional Manager or program or portfolio manager
Name the Integration (6) Processes by Group (4.x)
Initiating: 4.1 Develop Project Charter
Planning: 4.2 Develop Project Mgmt Plan
Executing: 4.3 Direct & Manage Project Work
M & C: 4.4 Monitor and Control Project Work
M & C: 4.5 Perform Integration Change Control
Closing:4.6 Close Project or Phase
Name the Scope (6) Processes by Group (5.x)
Initiating: NONE Planning: 5.1 Plan Scope Management Planning: 5.2 Collect Requirements Planning: 5.3 Define Scope Planning: 5.4 Create WBS Executing: NONE M&C: 5.5 Validate Scope M&C: 5.6 Control Scope Closing: NONE
Name the Time (7) Processes by Group (6.x)
Initiating: NONE Planning: 6.1 Plan Schedule Management Planning: 6.2 Define Activities Planning: 6.3 Sequence Activities Planning: 6.4 Estimate Activity Resources Planning: 6.5 Estimate Activity Durations Planning: 6.6 Develop Schedule Executing: NONE M & C: 6.7 Control Schedule Closing: NONE
Name the Cost (4) Processes by Group (7.x)
Initiating: NONE Planning: 7.1 Plan Cost Management Planning: 7.2 Estimate Costs Planning: 7.3 Determine Budget Executing: NONE M&C: 7.4 Control Costs Closing: NONE
Name the Quality (3) Processes by Group (8.x)
Initiating: NONE Planning: 8.1 Plan Quality Management Executing: 8.2 Perform Quality Assurance M&C: 8.3 Control Quality Closing: NONE
Name the Human Resources (3) Processes by Group (9.x)
Initiating: NONE Planning: 9.1 Plan Human Resource Management Executing: 9.2 Acquire Project Team Executing: 9.3 Develop Project Team Executing: 9.4 Manage Project Team M&C: NONE Closing: NONE
Name the Communications (3) Processes by Group (10.x)
Initiating: NONE Planning: 10.1 Plan Communications Management Executing: 10.2 Manage Communications M&C: 10.3 Control Communications Closing: NONE
Name the Risk (6) Processes by Group (11.x)
Initiating: NONE Planning: 11.1 Plan Risk Management Planning: 11.2 Identify Risks Planning: 11.3 Perform Qualitative Risk Analysis Planning: 11.4 Perform Quantitative Risk Analysis Planning: 11.5 Plan Risk Responses Executing: NONE M&C: 11.6 Closing: NONE
Name the Procurement (4) Processes by Group (12.x)
Initiating: NONE Planning: 12.1 Plan Procurement Management Executing: 12.2 Conduct Procurement M&C: 12.3 Control Procurement Closing: 12.4 Close Procurements
Name the Stakeholder (4) Processes by Group (13.x)
Initiating: 13.1 Identify Stakeholders
Planning: 13.2 Plan Stakeholder Management
Executing: 13.3 Manage Stakeholder Engagement
M&C: 13.4 Control Stakeholder Engagement
Closing: NONE
