FAR Subpart 8.4 Flashcards
What is FAR Subpart 8.4 primarily about?
It governs the use of Federal Supply Schedules for acquiring goods and services.
What is a Federal Supply Schedule (FSS)?
A schedule that provides federal agencies access to commercial supplies and services at pre-negotiated prices.
What are the key benefits of using Federal Supply Schedules?
Streamlined procurement, reduced administrative costs, and established pricing.
What types of products and services can be acquired through FSS?
A wide range of commercial products and services, including IT, office supplies, and professional services.
What must agencies do before placing an order against a Federal Supply Schedule?
They must consider the schedules in accordance with their agency procurement policies.
What is the process for placing an order under FSS?
Agencies can place orders directly with the schedule contractor or use a request for quotes (RFQ) process.
Are there any thresholds for using the FSS?
Yes, orders above certain thresholds may require a more formal approach, such as obtaining quotes from multiple schedule holders.
What is the significance of “multiple award schedules” in FAR Subpart 8.4?
They allow for competition among multiple vendors for the same goods or services, enhancing value.
How do agencies determine fair and reasonable pricing when using FSS?
They assess pricing against the established price lists and can negotiate if necessary
What should agencies document when placing an order under the FSS?
They must maintain records that justify the procurement decision and show compliance with applicable policies.
What is the purpose of the GSA in relation to Federal Supply Schedules?
The General Services Administration (GSA) manages the Federal Supply Schedules program and negotiates contracts with vendors.
Can agencies use FSS contracts for both new acquisitions and existing requirements?
Yes, agencies can use FSS for both new acquisitions and to meet ongoing requirements.
What is the role of the ordering activity in the FSS process?
The ordering activity is the agency that identifies its needs and places orders against the FSS.
What is the maximum order limitation?
It refers to the dollar limit beyond which agencies must seek additional discounts or consider alternate sources.
Can agencies negotiate additional terms and conditions on FSS orders?
Yes, agencies can negotiate terms beyond those in the FSS if deemed necessary, particularly for large or complex orders.
How often are Federal Supply Schedules updated?
FSS catalogs are regularly updated to reflect changes in pricing, product availability, and new vendors.
What is the importance of socioeconomic programs in relation to FSS?
Agencies are encouraged to consider small businesses and other socioeconomic categories when using FSS.
What is the primary regulation that governs the management of FSS contracts?
The primary regulation is the FAR (Federal Acquisition Regulation) itself, particularly Part 8.
How do FSS contracts support government-wide initiatives?
They facilitate acquisition efficiency, promote competition, and support federal strategic sourcing initiatives.
What is the role of the ordering agency’s contracting officer in the FSS process?
The contracting officer is responsible for ensuring compliance with procurement regulations and making the final decisions on orders.
What types of contracts are available under Federal Supply Schedules?
Fixed-price, cost-reimbursement, and time-and-materials contracts.
What is the “Best Value” concept in FSS procurement?
It emphasizes selecting the option that provides the best overall value, not just the lowest price.
Are there specific clauses that must be included in FSS contracts?
Yes, certain FAR clauses are required to be included in all FSS contracts.
What is the significance of the “Federal Acquisition Streamlining Act” (FASA)?
FASA encourages the use of simplified procedures and streamlined acquisitions, including FSS.
How do agencies handle issues with FSS contractors?
Agencies can file complaints with the GSA or pursue remedies outlined in the contract.
What is the “Ordering Procedures” section in FAR Subpart 8.4?
It outlines the steps agencies must follow to place orders under FSS contracts.
What types of evaluation criteria are used in the FSS ordering process?
Criteria may include price, quality, delivery time, and technical capabilities.
Can an agency use FSS to fulfill international acquisitions?
Generally, FSS is intended for domestic acquisitions, but exceptions may apply based on specific needs.
What is the “Order of Precedence” clause?
It specifies which documents govern in case of a conflict between contract documents.
How can agencies ensure compliance with ethical standards when using FSS?
Agencies must follow all applicable laws and regulations regarding conflict of interest and procurement integrity.
