Execution And Monitoring Flashcards
What is the project manager responsible for during the execution phase of a project?
- Planning
- Scheduling
- Budgeting
- Risk and quality management
- Expanding the team
- Assigning responsability
- Task integration
- Documentation
- Change control
- Quality control
- Inventory control
- Production coordinator
- Appointing people for the above when not directly responsable
What is project control? (Short)
The project manager needs to guide the project to meet requirements and deadlines, track the performance and take corrective action when needed.
Compare internal vs external control.
Internal: Exercised by contractor
External: Exercised by customer
- Auditing
- Inspection
- Periodic reports
- Incentive contracts
- Customer appointed PM
What is the control process?
Prepare plan -> 1. Authorize work
2. Monitor work
3. Analyze performance
4. Take action
Repeat processes 1 - 4
What does the project plan specify?
The project plan specifies methods for assessment. It defines measurements and metrics to be used for terms like
Review
Verify and
Assess.
What are the 5 project control emphases?
- Scope change control
- Quality control
- Schedule control
- Cost control
- Procurement control
Define Scope change control.
- Identify changes
- Ensure they are necessary/beneficial
- Contain the changes and focus on their
implementation
Define quality control.
- Achieve requirements and specifications
- Preemptively eliminate errors
- Eliminate sources of errors
- Technical performance measurements
Define Schedule control.
- Minimize schedule overruns
- Use time buffers
- Don’t multitask
- Report activity status
- Publicize consequences of delays and benefits
of early finish.
Define procurement control.
- Monitor quality, schedule, cost of items
- Inspect subcontractor facilities
- Track subcontractor progress
- Prepare contingency for major material,
equipment, components and services.
What is change in a project?
Change is any deviation in project plan
It can be intended or unintended
Increases cost and schedule
PM must control changes
What are the effects of changes?
Scope creep
Unintended changes must be reflected in revised plans, schedules and budgets
Intended changes must be assessed before being approved or denied
Whats are 7 inputs into performance monitoring
- Invoices
- Time cards
- Manager observation, questions and reviews
- Achievement of milestones
- Test and demonstration results
- Design reviews
- Opinions of outside experts
How is performance monitored?
Monitoring can be done via status meetings and reviews specified in communication plan.
