Excel shortcuts Function->KeyStroke Flashcards
Move one screen to the right / to the left in a
worksheet
Alt+Page Down/Alt
+Page Up
Move to the edge of next data region (cells that
contains data)
Ctrl+Arrow Keys
Move to the beginning of a row in a worksheet.
Home
Move to the beginning of a worksheet.
Ctrl+Home
Move to the last cell with content on a worksheet.
Ctrl+End
Display the Find and Replace dialog box (with Find
selected).
Ctrl+f
Display the Find and Replace dialog box (with
Replace selected).
Ctrl+h
Repeat last find.
Shift+F4
Display the ‘Go To’ dialog box.
Ctrl+g (or f5)
Display the AutoComplete list e.g. in cell with
dropdowns or autofilter.
Alt+Arrow Down
Select the entire row.
Shift+Space
Select the entire column.
Ctrl+Space
Select the current region around the active cell
Ctrl+Shift+*
asterisk
Select the entire worksheet or the data-containing
area. Pressing ctrl+a a second time then selects entire
worksheet.
Ctrl+a (or ctrl+Shift
+spacebar)
Select the current and previous sheet in a workbook.
Ctrl+Shift+Page Up
Select all cells with comments.
Ctrl+Shift+o
Extend the selection to the last cell with content in
row or column.
Ctrl+Shift+Arrow
Key
Extend the selection down one screen /up one screen.
Shift+Page Down/S
hift+Page Up
Extend the selection to the beginning of the row.
Shift+Home
Extend the selection to the beginning of the
worksheet.
Ctrl+Shift+Home
Extend the selection to the last used cell on the
worksheet (lower-right corner).
Ctrl+Shift+End
Turn on extension of selection with arrow keys
without having to keep pressing shift.
F8
Add another (adjacent or non-adjacent) range of cells to the selection. Use arrow keys and shift+arrow keys
to add to selection.
Shift+F8
Select only the active cell when multiple cells are
selected.
Shift+Backspace
Move clockwise to the next corner of the selection.
Ctrl+. (period)
Move active cell down / up in a selection.
Enter/Shift+Enter
Move active cell right / left in a selection.
Tab/Shift+Tab
Move to the right / to the left between non-adjacent
selections (with multiple ranges selected).
Ctrl+Alt+Arrow
Right/Ctrl+Alt+Arro
w Left
Cancel Selection
Esc
Redo last action (multiple levels).
Ctrl+y
If data exists in clipboard: Display the Paste Special
dialog box.
Ctrl+Alt+v
Edit the active cell with cursor at end of the line.
F2
Start a new line in the same cell.
Alt+Enter
Complete a cell entry and move up in the selection.
Shift+Enter
Insert current date.
Ctrl+; (semicolon)
Insert current time.
Ctrl+Shift+: (colon)
Fill complete cell down (Copy above cell).
Ctrl+d
Fill complete cell to the right (Copy cell from the left).
Ctrl+r
Fill cell values down and edit (Copy above cell
values).
Ctrl+”
Fill cell formulas down and edit (Copy above cell
formulas).
Ctrl+’ (apostrophe)
Insert a table (display Create Table dialog box).
Ctrl+T
Delete Cell/Row/Column Menu
Ctrl+-
Delete row / delete column.
Ctrl+- with row /
column selected
Insert Cell/Row/Column Menu
Ctrl+Shift++
Insert row/ insert column.
Ctrl+Shift++ with
row / column
selected
Insert / Edit a cell comment.
Shift+F2
Delete comment.
Shift+f10, then m
Create and insert chart with data in current range as
embedded Chart Object.
Alt+F1
Create and insert chart with data in current range in
a separate Chart sheet.
F11
Insert a hyperlink.
Ctrl+k
Activate a hyperlink.
enter (in a cell with
a hyperlink)
Hide the selected rows.
Ctrl+9
Unhide any hidden rows within the selection.
Ctrl+Shift+9
Hide the selected columns
Ctrl+0 (zero)
Unhide any hidden columns within the selection*.
Ctrl+Shift+0 (zero)
Alternate between displaying cell values and
displaying cell formulas. Accent grave /not a
quotation mark.
Ctrl+` (grave
accent)
Group rows or columns.
Alt+Shift+Arrow
Right
Ungroup rows or columns.
Alt+Shift+Arrow
Left
Alternate between hiding and displaying objects
Ctrl+6
Display or hides the outline symbols.
Ctrl+8
Adjust Column width to fit content. Select complete
column with Ctrl+Space first, otherwise column
adjusts to content of current cell). Remember Format,
Column Adjust.
Alt+o, ca
Adjust Columns width to specific value: Option, Cow,
width
Alt+o, cw
Adjust Row height to fit content: Option, Row, Adjust
Alt+o, ra
Adjust Row height to specific value: Option, Row, Hei
ght
Alt+o, re
Format cells dialog.
Ctrl+1
Apply or remove strikethrough formatting.
Ctrl+5
Display the Format Cells with Fonts Tab active. Press
tab 3x to get to font-size. Used to be ctrl+shift+p, but
that seems just get to the Font Tab in 2010.
Ctrl+Shift+f
Display the Style dialog box.
Alt+’ (apostrophe /
single quote)
Apply the Currency format with two decimal places.
Ctrl+Shift+$
Apply the General number format
Ctrl+Shift+~
Apply the Percentage format with no decimal places.
Ctrl+Shift+%
Apply the Date format with the day, month, and year.
Ctrl+Shift+#
Apply the Time format with the hour and minute,
and indicate A.M. or P.M.
Ctrl+Shift+@
Apply the Number format with two decimal places,
thousands separator, and minus sign (-) for negative
values.
Ctrl+Shift+!
Apply the Scientific number format with two decimal
places.
Ctrl+Shift+^
Repeat last formatting action: Apply previously
applied Cell Formatting to a different Cell
F4
Calculate all worksheets in all open workbooks.
F9
Calculate the active worksheet.
Shift+F9
Toggle expand or collapse formula bar.
Ctrl+Shift+u
Toggle Show formula in cell instead of values
http://www.
Ctrl+`
Define a name or dialog.
Ctrl+F3
Create names from row and column labels.
Ctrl+Shift+F3
Paste a defined name into a formula.
F3
Move to the next / previous worksheet in current
workbook.
Ctrl+Page Down/Ct
rl+Page Up
Select the current and next sheet(s) / select and previous sheet(s).
Shift+Ctrl+Page
Down/Shift+Ctrl+P
age Up
Move to the next pane / previous pane in a workbook
that has been split.
F6/Shift+F6
Close the selected workbook window.
Ctrl+F4
Create a new blank workbook (Excel File)
Ctrl+n
Move to next / previous workbook window.
Ctrl+Tab/Ctrl+Shift
+Tab
Display the Control menu for Main Excel window.
Alt+Space
Close Excel.
Alt+F4
Display the Save As dialog box.
F12
Turn key tips on or off.
f10 (or alt)
Minimize or restore the Ribbon.s
Ctrl+F1
Select the active tab of the Ribbon and activate the
access keys. Press either of these keys again to move
back to the document and cancel the access keys. and
then arrow left or arrow right
Alt/F10
Display the shortcut menu for the selected
command.
Shift+F10
Display the Excel Help task pane.
F1
Get help on the selected command or control in the
Ribbon. (If no Help topic is associated with the
selected command, the Help table of contents for that
program is shown instead.)
F1
Move the selected field into the Data area.
Alt+d
Display the PivotTable Field dialog box.
Alt+l
Move the selected field into the Page area.
Alt+p
Move the selected field into the Row area.
Alt+r
Select the entire PivotTable report.
Ctrl+Shift+*
Select or clear a check box in the list.
Space
[remove] select the PivotTable toolbar
Ctrl+tab ctrl+Shift
+Tab
Group selected PivotTable items
Alt+Shift+Arrow
Right
Ungroup selected PivotTable items.
Alt+Shift+Arrow
Left
Switch to the next/ previous tab in dialog box.
Ctrl+Tab/Ctrl+Shift
+Tab
Move to the next / previous option.
Tab/Shift+Tab
Open the selected drop-down list box.
Alt+Arrow Down
On the field with column head, display the AutoFilter
list for the current column .
Alt+Arrow Down
Select the first item / last item in the AutoFilter list.
Home/End
Apply filter on selected column headings.
Ctrl + Shift + L
