Evaluation Reporting System

Question 1

What is the importance of the Evaluation Reporting System (ERS)?

Answer 1

It allows HQDA officials and boards to select the best qualified Soldiers for promotions and assignments based on the Soldiers? potential for promotion assessed in performance, academic, and HQDA evaluations. Evaluation reports include recommendations for utilization tours or follow-on assignments based on the Soldiers? demonstrated aptitude in support of talent. Additionally, Army officials use evaluations as an aid to determine a Soldier?s retention for continued service or elimination and characterization of service. Necessary to maintain high professional standards and contributes greatly to Army-wide improved performance and professional development.

Question 2

What are the 2 types of Evaluations?

Answer 2

Performance Evaluations and School Evaluations.

Question 3

What are the different OER Forms?

Answer 3

(1) DA Form 67-10-1A, Officer Evaluation Report Support Form. This is the support form you will be preparing as an officer. (2) DA Form 67-10-1, Company Grade Plate (O1-O3; WO1-CW2) Officer Evaluation Report (OER). (3) DA Form 67-10-2, Field Grade Plate (O4-O5; CW3-CW5) Officer Evaluation Report (OER). (4) DA Form 67?10?3 for COL. (5) DA Form 67?10?4 for BG.

Question 4

What are the different NCOER Forms?

Answer 4

(1) DA Form 2166-9-1A, NCO Counseling and Support Form. The function of this form is similar to that of the OER Support Form. (2) (1) DA Form 2166?9?1 NCO Evaluation Report (SGT) for Sergeant (E-5). (3) (2) DA Form 2166?9?2 NCO Evaluation Report (SSG?1SG/MSG) for Staff Sergeant through First Sergeant (E-6 through E-8) (4) (3) DA Form 2166?9?3 NCO Evaluation Report (CSM/SGM) for Sergeant Major (SGM) and Command Sergeant Major (E-9).

Question 5

What are the different AER Forms?

Answer 5

DA Form 1059, Service School Academic Evaluation Report (AER).

Question 6

What are the 2 types of reports?

Answer 6

Mandatory Reports and Optional Reports.

Question 7

Mandatory Reports (minimum rating period)

Answer 7

1 - Change of rater. 2 - Annual report. 3 - Extended annual report. 4 - Change of duty. 5 - Daparture on TDY/TCS/SD. 6 - SD & TDY/TCS/SD Supervisor’s Evaluation.

Question 8

Mandatory Reports (NO minimum rating period)

Answer 8

1 - Academic report. 2 -  When the CG, HRC concludes there is a need for an evaluation report (para 1?4a(3) and other 
provisions of this chapter do not apply), an ?AHRC Directed? evaluation report will be submitted on the 
rated Soldier (AR 623-3, para 3-54). 3 - Relief for Cause.

Question 9

Optional Reports

Answer 9

1 - Complete-the-record. 2 - Senior rater option. 3 - Sixty-day option. 4 - Rater option (OER only).

Question 10

Normal rating chain for OER:

Answer 10

rated officer, the rater, and the senior rater. Intermediate raters will be limited to specialty branches and dual supervisory situations, such as JAG attorneys, chaplains, and some medical units, where the senior rater does not meet minimum rank requirements with regard to warrant officers

Question 11

Normal rating chain for NCOER:

Answer 11

NCO, the rater, the senior rater, and the reviewer as required

Question 12

Normal rating chain for AER

Answer 12

rated soldier, the rater, and the reviewer

Question 13

Rated soldier responsibilities:

Answer 13

1 - Perform to the best of his or her abilities at all time. 2 - Must participate in counseling and the final evaluation preparation. Face-to-face
discussions between the rated Soldier and the rater concerning duties, performance objectives, and leader development occur within the specified rating period. The rated Soldier and the rater must agree on the position description. 3 - Must reassess objectives throughout the rating period. If the rated Soldier falls behind on meeting an objective, the rated officer should make an honest assessment determining the reasons and take the appropriate corrective action. Seek counsel with the rater routinely. 4 - Will use the support form to describe duties and objectives at the beginning of the rating period and significant contributions at the end of the rating period. 5 - must check the administrative data on evaluation forms paying careful attention to the rating chain. 6 - After the rated Soldier receives a completed and signed evaluation report, he or she verifies the administrative data and electronically signs the evaluation.

Question 14

How does counseling help Warrant Officers?

Answer 14

By creating shared understanding of standards within their organization. Counseling provides Warrant Officers feedback to improve their technical competencies and prepares them to develop others. Consistent counseling improves the Warrant Officer?s interpersonal skills and leadership experience. Finally, counseling offers many opportunities for Warrant Officers to refine their problem-solving skills, and remain stewards of the profession.

Question 15

What are the requirements for rating officials?

Answer 15

See Table

Question 16

What are the 5 prohibited Narrative Techniques?

Answer 16

a. No narrative tricks. Comments may not exceed space allocated on the form. No underlines, ?quotes,? highlights, EXCESSIVE CAPITALIZATION, exaggerated spaces between words, handwritten comments, italics, large margins, or spaces between paragraphs. b. Double spacing and bullet comments are prohibited on the OER and AER. Comments on the OER must be in narrative format, with double spaces between paragraphs. c. No reference to unproven derogatory information, only to actions or investigations processed to completion. Rating officials may use an addendum to the OER to report misdeeds or misconduct verified after the rating was forwarded. d. No comments on receiving an Article 15 filed in the restricted section of Army Military Human Resources Record (AMHRR) or locally under AR 27-10 and AR 600-8-104; however, comments on the underlying conduct are permitted. e. No inappropriate comments that draw attention to race, color, religion, gender, or national origin. Entries on Army Substance Abuse Program (ASAP) participation or mental health counseling are prohibited when Soldiers voluntarily enter the Program or counseling prior to detection of their abuse or mental health issues by the command.

Question 17

What 10 steps does the rated officer need to take for the Evaluation Report?

Answer 17

1 - Prepare your support form. 2 - Work with your rater to establish a duty description using the following sources: The unit mission statement(s) and objectives. 3 - Discuss the recommendations made during the initial counseling conducted within 30 days after the beginning of the rating period. 4 - Discussion should resolve differences between your perception and the rater?s expectations
regarding performance objectives. The rater will ensure goals and performance objectives are consistent with the mission. 5 - You must perform to the standards you helped establish. If you can?t meet a standard, you must either adjust your performance or request a modification of the standard. 6 - Update your accomplishments before you meet with your rater. This is a time to advise your rater of problems and request adjustment to objectives. After additions and/or changes are posted to the support form, both you and your rater digitally sign and date the form. The support form is forwarded to the senior rater/reviewer for approval. 7 - Continuously record your performance and development accomplishments throughout the rating period as they occur. Additionally, review what you have not completed and make a plan to address those issues. 8 - Be forthcoming if you have honest questions concerning the rater?s perspective of your performance. 9 - You and your rater both initial and date the support form and forward it through to the senior rater/reviewer for review and approval. 10 - At the end of the evaluation period accomplishments are submitted to rating officials using the appropriate forms.

Question 18

What is considered rated time?

Answer 18

Rated time encompasses the time a rated Soldier has been assigned under a valid rating chain for the purposes of counseling, guidance, and evaluation of their performance and potential.

Question 19

What is considered nonrated time?

Answer 19

Nonrated time encompasses periods of time when a rated Soldier cannot be evaluated.

Question 20

What are the normal minimum rated times for the Army?

Answer 20

Active: 90 rated days. ARNG: 120 days for OER. USAR: 120 days for an OER, 12 days or more if on AD/ADT with another unit; and 90 days for an NCOER.

Question 21

Can there be breaks between periods of rated and unrated time?

Answer 21

No, every day of service msut be covered by a report. This means that reports should begin the day following the thru date of the last evaluation.

Question 22

Can the period covered and rated months be the same?

Answer 22

No, rated months are determined by subtracting nonrated time from the period covered.

Question 23

How is nonrated time accounted for on evaluations?

Answer 23

Designation codes.

Question 24

What are the 5 elements of the Evaluation Report Redress Program?

Answer 24

The communication process with rating officials, referred report process, the commander?s inquiry, HQDA Appeal process, and the application to the Army Board of Correction of Military Records (ABCMR)

Question 25

What is the importance of the Evaluation Report Redress Program?

Answer 25

The program is both preventive and corrective in that it is based upon principles structured to prevent, and provide a remedy for, alleged injustices, illegalities, errors or regulatory violations, as well as to correct them once they have occurred.

Question 26

What is the Redress Program element - Communication Process?

Answer 26

Fostered by the DA Form 67?10?1A and DA Form 2166?9?1A, which affords the rated officer or NCO a forum for establishing duty requirements and a discussion of actual accomplishments. Various regulatory requirements, such as each evaluation report standing on its own without reference to facts or events occurring prior or subsequent to the rating period. Prohibition against command influence on rating officials.

Question 27

What is the Redress Program element - Referred Report Process?

Answer 27

If an OER or AER is referred, there is the evaluation referral and acknowledgment process.

Question 28

What is the Redress Program element - Commander’s Inquiry?

Answer 28

Commanders (for OERs and NCOERs) or commandants (for DA Form 1059 or DA Form 1059?2) are required to look into alleged errors, injustices, and illegalities in evaluation reports. The primary purpose of a Commander?s or Commandant?s Inquiry is to provide a greater degree of command involvement in preventing obvious injustices to the rated Soldier and correcting errors before they become a matter of permanent record. A secondary purpose is to obtain command involvement in clarifying errors or injustices after the evaluation is accepted at HQDA.

Question 29

What is the Redress Program element - HQDA Appeal Process?

Answer 29

Anyone in the rating chain, or any other party, with knowledge of and alleged injustice may file an appeal with Human Resources Command. The rated individual Appeals must concur with the allegation and the required evidence that supports the allegations. The Evaluation Appeals Branch of HRC adjudicates administrative errors. An Army Special Review Board adjudicates substantive errors if HRC receives the request no later than three years after the evaluation report ?Thru? date. The burden of proof rests with the appellant

Question 30

What is the Redress Program element - Application to the Army Board of Correction of Military Records (ABCMR)?

Answer 30

A Soldier may always appeal further to the Army Board for Correction of Military Records (ABCMR). The ABCMR is the highest level of administrative review within the Department of the Army and acts for the Secretary of the Army. The ABCMR will determine a final decision, or, when required, forward the decision to the Secretary of the Army for a final decision under the provisions of AR 15?185