ENG 2 Flashcards
It identifies the writer, his/her address, and contact number.
Letterhead
It indicates the date the letter was written.
Date
placed between the letterhead and the inside address
date
identifies the reader’s name, position and company, and address.
Inside Address
used when the writer wishes to address the whole company but wants to bring it to the attention of a particular person in a company.
Attention Line
refers to the writer’s formal greeting to the reader.
Salutation
contains the message of the letter. Paragraphs are single-spaced internally but double-spaced to separate paragraphs
Body
refers to the expression used to end a letter.
Complimentary Closing
includes the signature and the typed name of the sender
Signature Block
it indicates the typist’s initials if the sender does not personally type the document.
Identification initials
refers to the attachments to the letter.
Enclosure notation
indicates the name of the secondary recipients of the letter.
Copy notation
Most commonly used format, All elements aligned to the left margin. No indentation; single-spaced within paragraphs, double-spaced between sections.
Full Block
Date, closing, and signature aligned to the right or center. Body paragraphs are left-aligned without indentation. A balanced mix of professionalism and aesthetic appeal.
Modified Block
Similar to full block but with indented paragraphs. A more formal yet slightly personal style. Date, closing, and signature aligned to the right or center.
Semi-block
- informs and persuades people within an organization
memo
sales efforts;
complaints;
information dissemination;
relationship building;
problem-solving etc.
business letter
- Identifies the department/office name, address, and contact numbers.
Memohead
- indicates the name and title of the receiver
“To” line
- indicates the name of the sender.
“From” line
- serves as a chronological record for reference purposes
Date line
- announces the main content or topic of the memo
Subject line
- contains the message of the memo
Body
What happens if the body exceeds one page
- if exceeds one page, begin the following page with the recipient’s name, date and page number (3 lines from the top of the page)
