Electronic Communications

Question 1

Telephones, fax machines, and copiers in the city offices are for

Answer 1

Official city use only

Question 2

What should employee do if they make a long distance phone call that will be charged to the city

Answer 2

Notify the city so that the employee can reimburse costs

Question 3

The city email system is designed for what

Answer 3

Official city purposes only

Question 4

What is strictly prohibited through the cities email system

Answer 4

Classified ad to sell personal items, invitations to social events, charitable solicitation’s, promotion of personal business ventures, and messages with religious content

Question 5

All information and messages that are created, sent, or received through city email is property of who

Answer 5

The city

Question 6

All city email accounts can be searched when

Answer 6

At any time without prior notice given to employees

Question 7

Employees may not create what type of messages on the city’s email system

Answer 7

Chain messages

Question 8

If an employee wishes to distribute an email citywide he must have the approval of who

Answer 8

City manager or designee

Question 9

The city email system is for authorized personnel only and employees must in sure not to allow what to get out

Answer 9

Passwords

Question 10

Due to security issues any citywide messages that are highly confidential or include sensitive information should what

Answer 10

Not be sent through the email system

Question 11

The city Internet system should only be used for

Answer 11

Research that applies to employees jobs

Question 12

What are the four situations in which the cities Internet connection is prohibited

Answer 12

When it compromises the integrity of the city, commits illegal acts, violates the cities sexual harassment, harassment, or discrimination policy’s, or results in private gain or advantage for the employee

Question 13

The Highland Village Internet access is only available for

Answer 13

Highland Village employees who have been issued a username and password

Question 14

The city has the right to do what add any time in regards to the Internet

Answer 14

Monitor employees accounts

Question 15

Use of the cities resources for illegal activity is grounds for

Answer 15

Immediate dismissal

Question 16

What happens to any software or files that are downloaded into the cities network

Answer 16

They become property of the city

Question 17

If an employee does download software they must ensure that what is done prior to the download

Answer 17

They must make sure that the program is scan for viruses

Question 18

Employees with Internet access may not use the cities Internet connection to download entertainment software including what

Answer 18

Games or activities against opponents over the Internet

Question 19

Can employees use social networks

Answer 19

Yes as long as it does not produce adverse consequences such as impairing the work of any official or employee

Question 20

In order to be safe if an employee is going to disclose something on a social network they should do what

Answer 20

Post a disclaimer that the views expressed in the social network or the authors alone and do not represent the city of Highland Village

Question 21

If an employee may be concerned that their conduct is inconsistent with one or more of the Internet guidelines listed what should they do

Answer 21

Use their professional judgment and follow the most prudent course of action including notifying their department director