Brainscape's Knowledge GenomeTM

Browse over 1 million classes created by top students, professors, publishers, and experts.


See full index

APC > Data Management > Flashcards

Data Management Flashcards

1
Q

Can you tell me three principles of UK GDPR and the Data Protection Act 2018?

A

Lawfulness, Fairly & Transparency.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
2
Q

How do you comply with UK GDPR and the Data Protection Act 2018 in your role?

A

Daily briefing and marketing contacts

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
3
Q

Give me an example of how you process and handle confidential information.

A

Datarooms,

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
4
Q

Give me an example of how you ensure that data is kept securely.

A

Sending files across that are password protected.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
5
Q

What do the Privacy and Electronic Communications Regulations 2003 apply to?

A

Privacy rights relating to electronic communications.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
6
Q

What is copyright?

A

A set of exclusive rights granted to the author or creator of any original work, including the right to copy.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
7
Q

What is Intellectual Property?

Can it be transferred?

A

Property is a result of creativity, intangible creations of human intellect.

Yes, through licensing or assignment agreements.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
8
Q

What is the Freedom of Information Act 2000?

A

Gives individuals the right of access to information held by public bodies. Public body must provide in 20 days and may charge.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
9
Q

Can you tell me about the retention of files and the Limitation Act 1980?

A
  • Contract – 6 years from date of negligence. Also 3 years from the date of knowledge subject to the 15 year long stop.
  • Tort – 6 years from date of loss
  • All files should be held for a minimum of 6 years before disposal & destroyed securely.
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
10
Q

Give me an example of a property information tool.

A

Land Registry, Co-star

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
11
Q

Tell me about how you extract data from a source regularly used in your role.

A

Title plan & Reg through Land Registry.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
12
Q

What are the limitations of primary/secondary data sources?

A

Primary data – time consuming and laborious.
Secondary data – less accurate as rely on third-party sources.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
13
Q

How do you validate information?

A

Cross checking against other sources.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
14
Q

What is the difference between a deed and a registered title?

How do you source title information?

A

A deed is a physical document that proves ownership.
A title is the concept of legal ownership that the deed grants you.

Land Registry

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
15
Q

What are the differences between manual and electronic records?

A

Manual records are held physically. Electronics are saved on devices.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
16
Q

What is an index map?

A

A map that identifies quadrangle areas by map name and scale.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
17
Q

What does encryption mean?

A

Process of converting info or data into a code to prevent unauthorized access.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
18
Q

What is a firewall?

A

A network security device that monitors traffic to or from your network. It allows or blocks traffic based on a defined set of security rules.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
19
Q

How can you protect electronic data from viruses?

A

Regular system updates, Antivirus software.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
20
Q

What does block chain mean?

A

A system that records transactions, especially those in cryptocurrency, is maintained across computers that are linked in a peer-to-peer network.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
21
Q

What is BIM and how can it be used?

A

Building Information Modeling. It is used to model & optimize projects by planning, designing, building, and operating BIM models.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
22
Q

Explain the growing use of AVMs in the industry.

A

AVM = Automated Valuation Models. Useful to sense check or provide quality assurance to an existing valuation.

23
Q

What AVMs are you aware of?

A

Argus

24
Q

What is ISO 9001?

A

International Standard – Sets out criterial for a quality management system

25
Q

What are the requirements of ISO 9001?

A

5 requirements:
Quality Management Systems, Management Responsibility, Resource Management, Product Realization, Measurement Analysis and Improvement.

26
Q

What does ISO 27001 relate to?

A

Framework & guidelines for establishing, implementing and managing an information security management system (ISMS)

27
Q

Why is quality management important?

A

Improves companies’ performance. Plays a key role in valuations, landlord and tenant management and construction.

28
Q

What is an Electronic Document Management System (EDMS)?

A

A software that centrally stores & organizes documentation in one digital repository.

29
Q

What do you understand by the Civil Evidence Act 1995?

A

An Act to provide for the admissibility of hearsay evidence, the proof of certain documentary evidence and the admissibility & proof of official actuarial tables in civil proceedings.

30
Q

Are electronic signatures accepted by the Land Registry?

A

Yes, but they must be witnessed electronic signatures

31
Q

What type of documents can electronic signatures be used for?

A

Online documents. Legal docs, contractual agreements, invoices, financing.

32
Q

What is data redundancy?

A

Where the same piece of data exists in multiple places.

33
Q

What is VLOOKUP used for?

A

To find things in a table or range by row.

34
Q

What is a pivot table?

A

A table of grouped values used to calculate, summarize and analyze data.

35
Q

How have you obtained data from published sources for use on a project?

A

React news, Costar.

36
Q

How have you obtained data from in-house sources?

A

Use of Coyote – Internal database.

37
Q

How have you extracted data for inclusion in a database?

A

Yes – Coyote

38
Q

How have you set up and used paper-based or electronic project filling systems?

A

Files on DTRE’s shared drive.

39
Q

How have you used a computerised central project database?

A

Files on DTRE’s shared drive.

40
Q

How have you inputted and extracted data from BIM?

A

BIM = Building information modelling.

41
Q

How have you retrieved information from a technical library?

A

Dataroom.

42
Q

How have you set up a technical library?

A

Use of a dataroom or create a file to be shared.

43
Q

How have you written clear and factual reports on information extracted from a property record or information system?

A

Market reports, use of comps.

44
Q

How have you assisted in the development of a property information system?

A

Suggestions for the database to the appropriate contacts.

45
Q

How have you interpreted plan/map data?

A

Ezozo, checked title plans.

46
Q

How have you interpreted legal language in relation to property records?

A

Using the definitions often provided.

47
Q

How have you ensured good data security?

A

Password protection of files & access to dataroom

48
Q

How have you inputted survey and valuation data?

A

Downloaded and extracted onto files. Sent to lawyers.

49
Q

How have you extracted and used survey and valuation data?

A

Downloaded and summarized.

50
Q

How have you searched for comparable evidence?

A

Internal database, costar, other agents.

51
Q

How have you used data searches for due diligence functions?

A

Title plans.

52
Q

Data at DTRE
How can this data be analysed?

A

Downloaded off the system or through grouping data and analysing the data accordingly.

53
Q

How do you ensure this data Is accurate?

A

Ensure all data is verified or checking with the sources of the data.

54
Q

What would you do If you accidentally sent client data to an Incorrect recipient?

A

Recall the email as soon as possible. If I cant recall then contact the person and ask them to delete it. Inform the client

APC (14 decks)

Brainscape helps you reach your goals faster, through stronger study habits.
© 2024 Bold Learning Solutions. Terms and Conditions