Data Governance - 6 - Data Governance Development and Deployment Flashcards
What is the primary focus of this chapter?
This chapter focuses on management and leadership as the target audience and begins to explore the ‘how to’ aspects of data governance (DG).
How has data governance (DG) evolved since the first edition?
The approaches to DG have evolved due to experience, technology, and the pace of adoption, although many tasks remain the same.
What are the characteristics of the framework discussed in this chapter?
The framework offers greater agility and flexibility and is not a linear process; it can be low profile or very direct and controlling.
What does ‘stand up’ mean in the context of data governance?
‘Stand up’ refers to establishing engagement, starting a program, defining, designing, deploying, and operating the DG program.
What is assumed about organizations considering DG?
It is assumed that they acknowledge a need for change regarding their data and intend to create capabilities with visible benefits.
What is the relationship between data governance (DG) and enterprise information management (EIM)?
DG is a component of an overall EIM program and is applied when various types of EIM solutions are developed.
What is a common misconception about the implementation of DG?
A common misconception is that DG can be effectively implemented on a small scale or in isolation.
What types of data often become the focus of DG efforts?
Structured or ‘row-and-column’ content is often the first target, but many companies also focus on managing documents.
What approach did Rocky Health take in their DG implementation?
Rocky Health took a low-key approach with a narrow focus for initial activities.
What factors influence the approach to DG?
Factors include organizational culture, regulatory requirements, and the scale of data-related initiatives.
What are the five distinct types of work areas in the data governance delivery framework?
- Engagement
- Strategy
- Architecture and Design
- Implementation
- Operation and Changes
What is the purpose of the engagement work area in DG?
To ensure leadership is engaged and committed to the necessity of DG.
What should be considered when defining the scope of DG?
Consider regulatory reasons, business models, and potential market factors that may affect the scope.
True or False: The activities in the DG framework must always be executed in the same order.
False.
Fill in the blank: DG is designed and deployed in the context of an _______.
[enterprise]
What is a helpful hint regarding the use of the DG framework?
Think of the framework more as a ‘checklist’ than a ‘do list.’
What is a key consideration for organizations starting DG for the second time?
Reengaging old or new players and laying out the foundational approach.
What should organizations ensure when DG originates from an IT area?
Ensure that the scope of DG includes the creation and enforcement of broad-spectrum policies.
What is a common result of engaging leadership in the DG process?
Engaged leadership that supports the necessity of DG and provides a clear understanding of how to move forward.
What are core information assets for research?
Experimental data and research papers
These assets are crucial for informed decision-making and analysis.
What factors may require a larger scope in data governance (DG)?
Business market factors, company market share, poor-quality data
Poor-quality data can significantly impact a company’s performance.
What is the importance of the intensity of DG in scope decisions?
Determines whether information principles and policies cover the entire organization
Policies must be tailored based on the organization’s culture and accountability.
What is the relationship between DG and enterprise-level application projects?
DG efforts need to align with projects like SAP or Oracle ERP
Integration with existing systems is crucial for successful governance.
How should the scope of DG be defined?
By considering the organization’s culture, accountability, and information technology practices
A culture of accountability allows for broader DG scope.
What are the three Cs in assessing DG capacity?
Capacity, Culture, Collaboration
These factors are essential for determining an organization’s readiness for DG.
What does ‘Capacity’ refer to in DG?
The ability of an organization to change
It is crucial to distinguish between the desire to change and actual capacity.
What is the biggest challenge of DG according to the text?
Culture
Understanding and adapting to an organization’s unique data culture is vital.
What does ‘Collaboration’ assess in the context of DG?
The organization’s ability to work cross-functionally on data issues
Successful DG requires effective teamwork across various business segments.
What types of assessments are needed for DG deployment?
Information Maturity, Change Capacity, DM/DG Readiness
These assessments help gauge readiness and identify areas for improvement.
What is the purpose of the ‘Vision’ activity in DG?
To demonstrate the definition and meaning of DG to stakeholders and leadership
A clear vision helps align understanding and expectations regarding DG.
What does the ‘Strategy’ part of the DG framework involve?
Supporting the value proposition and aligning DG with strategic requirements
A well-defined strategy is essential for successful DG implementation.
What is the alignment in the context of DG?
Linking efforts to manage information assets to business strategies
Ensures that DG initiatives are relevant and measurable against business goals.
What should be considered when developing the organization value of DG?
Financial value statement and ongoing measurement of DG deployment
Establishing a clear financial link helps justify DG initiatives.
What common resistance might be encountered during the vision or business case activities?
Executives delegating the issue, diluted messages from sponsors, or forgetfulness after presentations
Understanding these dynamics is crucial for effective communication.
What is the goal of defining criteria for DG success?
To determine how DG will support the business effectively
This is essential for measuring the impact and effectiveness of DG initiatives.
Fill in the blank: The phrase ‘capacity, culture, _______’ refers to the assessment of an organization’s readiness for DG.
collaboration
These elements are critical for understanding how well an organization can implement data governance.
True or False: There is such a thing as departmental governance.
False
Departmental governance contradicts the concept of enterprise-wide data governance.
What is the importance of obtaining explicit approval to embark on DG?
It is key to ensure organizational alignment and support for the initiative
Gaining approval sets the foundation for successful implementation.
What is the purpose of the alignment activity in Data Governance (DG)?
To connect business goals and initiatives to DG and Data Management (DM)
This activity ensures that DG supports broader efforts like AI and MDM.
What is a business capability?
What a company needs to do to execute its business strategy
It represents an organization’s ability to perform activities that result in valuable outcomes.
True or False: Data Governance is considered a required business capability.
True
DG is essential for managing information as an asset.
What should be identified, documented, and vetted by the DG team?
Core organization principles
These principles guide the DG effort and influence the organization’s philosophy.
What does the term ‘operating framework’ refer to in DG?
A structured approach for the operation of DG activities
It blends in with day-to-day behaviors rather than creating a separate organization.
Fill in the blank: The value of DG is determined when the DG team identifies specific _______.
financial numbers
These numbers indicate the success of DG initiatives.
What is the primary activity during the implementation phase of DG?
Planning the details for the ‘go live’ events of DG
This includes defining events that transition the organization to a governed state.
What should the DG team avoid blending to maintain effectiveness?
Data Management processes with Data Governance processes
Blending these areas can lead to confusion in roles and responsibilities.
True or False: The initial capabilities for DG should be confirmed and aligned with corresponding business needs.
True
This ensures that DG efforts are relevant and effective.
What is the outcome of the capability activity in DG?
Solidification of initial capabilities and addition of required detail
This is done to align with business needs.
What is a common mistake made during the staffing of DG?
Forcing initial DG staff to fit DG responsibilities into their current roles
This can hinder the effectiveness of both DG and DM.
Why is stakeholder engagement critical in the architecture and design phase of DG?
To ensure that all moving parts are identified and designed effectively
This includes people, process, technology, and data.
What should the DG team define to sustain the DG program?
Detailed preparations to address required changes
This includes training and managing organizational change.
Fill in the blank: The DG team should execute the activity of identifying _______ to shape DG.
key data areas, metrics, or data issues
This helps organize the initial requirements for DG.
What does the term ‘data debt’ refer to in the context of DG?
Accumulated issues from data silos and neglected data quality
It highlights the long-term consequences of poor data management.
What is a sign of a successful DG program?
Clear business objectives associated with BI efforts
This indicates alignment between DG and business needs.
What should be the first step in defining an operating framework for DG?
Identifying required processes
This helps in determining what DG will accomplish.
True or False: A DG program can start with its ideal state model in place.
False
Organizations often need to consider a minimum viable state initially.
What is the role of the Data Governance Council?
To oversee DG efforts and ensure alignment with organizational goals
This council plays a critical role in governance and accountability.
What is the significance of defining roles and responsibilities in DG?
To ensure accountability and sustainability of DG efforts
It clarifies who is responsible for various DG tasks.
What is the purpose of frequent checkpoints in change management?
To provide opportunities for feedback and ensure behavior change
What should be considered when developing communication and training plans for DG?
The organization’s culture
What is the concept of data debt in relation to metrics?
It refers to the need to consider the implications of data management over time
What are the two approaches to integrating DG with existing programs?
- Align with other initiatives like MDM
- Coordinate with advanced analytics
What is required to keep DG sustainable?
Defining sustaining requirements and addressing cultural elements
What is a change sponsor in DG?
An individual who supports and advocates for the change effort
What is the duration for which a detailed change management plan should encompass?
1–3 years
What must be measured to ensure DG continuity?
Progress metrics and reports
True or False: DG is self-sustaining.
False
What does the successful deployment of DG require in terms of visibility?
It needs to be kept visible and credited to important stakeholders
What does the operation of DG entail after initial deployment?
Ongoing management of transformation to governed data assets
What is the importance of broadcasting successes in DG?
To maintain support and address challenges rapidly
What type of activities does DG require from its team?
- Training
- Communications
- Data collection
What are common techniques used to assess DG effectiveness?
- Focus groups
- Interviews
- Surveys
What is a key takeaway from the chapter regarding DG deployment?
It requires a defined process and rigorous management
What are the three core success factors for DG?
- Culture change management
- DG as a business capability
- Tied to initiatives or business capabilities
True or False: DG needs to follow a precise waterfall approach.
False
True or False: DG does not adapt to Agile methods.
False
What should be leveraged when deploying DG according to the culture?
Leverage your culture, do not change it
