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PROJECT MGT-GOOGLE-GLOSSARY > Course Two: Project Initiation: Starting a Successful Project > Flashcards

Course Two: Project Initiation: Starting a Successful Project Flashcards

1
Q

Adoption

A

Refers to how the customer uses and adapts a product or service without any issues

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2
Q

Asana

A

A work management platform that helps teams plan and coordinate their work; useful for building project plans, assigning tasks, automating workflows, tracking progress, and communicating with stakeholders

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3
Q

Benchmark

A

A point of reference

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4
Q

Benefits

A

Expected gains of a project

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5
Q

Budget

A

An estimate of the amount of money a project will cost to complete

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6
Q

Business case

A

The reason for initiating a project

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7
Q

Collaboration tools

A

Tools used to quickly and efficiently check in with team members on questions, comments, and other topics related to a project

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8
Q

Cost-benefit analysis

A

The process of adding up the expected value of a project—the benefits—and comparing them to the dollar costs

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9
Q

Customers

A

The people who will get some value from a successfully-landed project

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10
Q

Data validation

A

A feature that adds dropdown lists to cells in a spreadsheet

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11
Q

Deliverable

A

A tangible outcome from a project; what gets produced or presented at the end of a task, event, or process

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12
Q

Engagement

A

Refers to how often or meaningful customer interaction and participation is over time

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13
Q

Function

A

A feature that generates formulas which can be used to manipulate data and perform calculations in a spreadsheet

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14
Q

Gantt chart

A

A horizontal bar chart that illustrates a project’s tasks, with clear breakdowns of who’s responsible for the work and when those tasks are due

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15
Q

Influence

A

Measures how much power a stakeholder has and how much the stakeholder’s actions affect the project outcome

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16
Q

Initiation

A

The first phase within the project life cycle, followed by planning, executing, and closing

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17
Q

In-scope

A

Tasks that are included in the project plan and contribute to the project’s goal

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18
Q

Intangible benefits

A

Gains that are not measurable or quantifiable, such as customer or employee satisfaction or brand recognition

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19
Q

Intangible costs

A

A cost that cannot easily be quantified, such as loss of employee morale or brand damage.

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20
Q

Interest

A

Refers to how much the needs of the stakeholder will be affected by project outcomes

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21
Q

Key results

A

The part of an OKR that describes measurable outcomes that objectively define when the objective has been met

22
Q

Key stakeholders

A

The people with the highest amount of influence on and interest in a project; also called “key players”

23
Q

Land (vs. Launch)

A

To measure the success of a project using the success criteria established at the outset of the project

24
Q

Launch (vs. Land)

A

To deliver the final result of a project to the client or user

25
Q

Materials

A

Items needed to help get the project done

26
Q

Objective

A

The part of an OKR that defines what needs to be achieved and describes a
desired outcome

27
Q

Objectives and key results (OKRs)

A

A combination of a goal and a metric to determine a measurable outcome

28
Q

Out-of-scope

A

Tasks that are not included in the project plan and don’t contribute to the project’s goal

29
Q

Pivot table

A

A basic analysis tool used to summarize data and show the relationships between data points, making it easier to understand the information contained in a spreadsheet

30
Q

Power grid

A

A two-by-two grid used for conducting a stakeholder analysis; shows stakeholder interest in the project versus their influence over the project

31
Q

Primary stakeholders

A

People who will benefit directly from a project’s success

32
Q

Productivity tools

A

Tools used to manage project tasks, including word processing software, spreadsheets, and presentations

33
Q

Project charter

A

A document that clearly defines the key details of a project

34
Q

Project Goal

A

The desired outcome of a project

35
Q

Project proposal

A

Documentation written at the beginning of a project; kicks off the initiation phase by influencing and persuading the company to move forward with the project

36
Q

Project sponsor

A

The person who’s accountable for the project and who ensures the project delivers the agreed-upon business benefits

37
Q

RACI chart

A

A visual that helps to define roles and responsibilities for individuals or teams to ensure work gets done efficiently; lists who is “responsible,” “accountable,” “consulted,” and “informed” for project tasks

38
Q

Return on investment (ROI)

A

A metric used to calculate the return on an investment relative to its cost.

39
Q

Resources

A

The budget, people, materials, and other items needed for a project

40
Q

Scheduling and work management software

A

Tools used for assigning tasks to multiple teammates and for tracking and visualizing progress; most useful for bigger projects with a larger number of tasks and a bigger team of people to manage

41
Q

Scope

A

The boundaries of a project; an agreed-upon understanding as to what is included or excluded from a project

42
Q

Scope Creep

A

Changes, growth, and uncontrolled factors that affect a project’s scope at any point after the project begins

43
Q

Scope management

A

Understanding and negotiating how changes will be evaluated, accepted, and performed

44
Q

Silo

A

A situation in which the knowledge and responsibility for a task falls on one person

45
Q

Secondary stakeholders

A

People who are indirectly impacted by a project’s success

46
Q

SMART goals

A

A method to evaluate goals; states that goals should be “specific,” “measurable,” “attainable,” “relevant,” and “time-bound”

47
Q

Stakes

A

The important parts of a business, situation, or project that might be at risk if something goes wrong

48
Q

Stakeholder analysis

A

Anyone involved in the project who has a vested interest in the project’s success

49
Q

Stakeholder buy-in

A

The process of involving stakeholders in decision-making to hopefully reach a broader consensus on the organization’s future

50
Q

Steering committee

A

The most senior decision-making body on any project; they have the authority to make changes to the budget and approve updates to the timeline or scope

51
Q

Success criteria

A

The standards that measure how successful a project was in reaching its goals

52
Q

Triple constraint

A

The combination of the three most significant restrictions of any project: scope, time, and cost

PROJECT MGT-GOOGLE-GLOSSARY (12 decks)

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