Course 4 Flashcards

1
Q

tracking:

A

a method of following the progress of project activities

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2
Q

anything that alters your original course of action. deviation from the project plan can be positive or negative

A

deviation

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3
Q

commonly tracked items include:

A
  • project schedule
  • status of action items, key tasks and activities
  • progress towards milestones
  • costs
  • key decisions, changes, dependencies and risks to the project
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4
Q

gantt chart

A

measures task against time and includes useful information such as who will own each task and what order of the tasks should be

  • useful for staying on schedule
  • useful for projects with many dependencies, tasks, activities or milestones
  • useful for larger project teams

commonly used in waterfall

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5
Q

roadmap

A
  • useful for high-level tracking of large milestones
  • useful for illustrating how a project should evolve overtime
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6
Q

burndown chart

A

measures time against the amount of work done and the amount of work remaining

  • useful for projects that require a granular, broken down look at each task
  • useful for projects where finishing on time is the top priority
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7
Q

A large construction project involving multiple contractors and many interdependent tasks is an example scenario of a _____

A

gantt chart

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8
Q

A software development project in which clear communication about big milestones is key is an example scenario of ____

A

a roadmap

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9
Q

this report is used to summarize progress, identify problems and keep stakeholders informed:

A

a project status report

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10
Q

a project status report should include:

A
  • project name
  • date
  • summary
  • status
  • milestones and tasks
  • issues
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11
Q

the best format to report a project that contains multiple layers of complexity is _____ in order to keep track of all moving parts

A

a spreadsheet

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12
Q

to simply communicate updates to senior stakeholders, a ______ status report would best format only an overview of the most key points

A

a slideshow

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13
Q

ROAM:

A

to help your team stay organized when a status report reveals ongoing issues with product and service quality

categorized in: R = resolved, O = owned, A = accepted, M = mitigated

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14
Q
  • a contractor misses a deadline
  • a new tool leads to a communication breakdown
  • workload increases due to the implementation of an unforeseen policy

are examples of _____

A

project risk

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15
Q

a _____ is anything that alters or impacts the tasks, structures, or processes within a project

A

change

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16
Q

types of changes include:

A
  • new or changing dependencies
  • changing priorities
  • capacity and people available
  • limitations on budget or resources
  • scope creep
  • force majeure (national or international crisis ex: union on strike, pandemic)
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17
Q

force majeur refers to _____

A

an unforeseen circumstance that prevents someone from fulfilling the contract due to a major crisis

18
Q

changes should be measured against the baseline estimates of ____, ____, and ______for your project, given the original requirements.

A

scope, budget, and time allotted

19
Q

to properly manage changes, refer to documents such as:

A
  • SoW
  • RACI chart
  • change request form
20
Q

a _________ is a form that is used to stay on top of and adequately manage any changes

A

change request form

21
Q

a change request form includes:

A
  • a 2x10 table
  • project name
  • discussion owner
  • discussion type
  • teams involved
  • expected outcome
  • target date for discussion
  • impacted milestones/goals
  • short description
  • in-depth proposal
  • background information
22
Q

the links that connect one project task to another and are often the greatest source of risk to a project refers to _____

A

dependencies

23
Q

an example of a dependency is ____

A

the completion of one task is reliant on the initiation of another task

ex: a line of dominoes

24
Q

the relationship between two tasks within the same project is called _____

A

internal dependencies

25
Q

an example of an internal dependency is:

A

a construction company may have a number of jobs across the city. each project requires a foreman and a project manager to be chosen before the requirements, timeline, and budget get signed off and the crew is chosen. You wouldn’t choose a crew and tell them to get to work before the work has been clearly scoped and the contracts were signed.

26
Q

tasks that are reliant on outside factors, like regulatory agencies or other projects refers to ______

A

external dependency

27
Q

an example of external dependency:

A

if a construction company is scheduled to demolish a building site, they’ll have to wait until their project is approved by the city

28
Q

tasks that are legally or contractually required refers to a ______

A

mandatory dependency

29
Q

an example of a mandatory dependency:

A

when that construction company finishes the demolition and starts the rebuild, they’ll first have to pour a concrete foundation and then have it inspected by the city to ensure it meets their standards before the construction company can continue to build.

30
Q

tasks that could occur on their own but the team chose to make them reliant on one another

A

discretionary dependency

31
Q

an example of discretionary dependency:

A

the construction company may be using concrete from a new supplier and want to run a test, pouring a portion of the foundation to get a better estimate of the total amount of product they’ll need to complete the foundation, rather than buying too much or too little product up front. The task of pouring a portion of the foundation comes first, because the team needed more information before making a decision.

32
Q

dependency management refers to:

A

the process of managing interrelated tasks and resources within the project to ensure the overall project is completed successfully on time and in budget

33
Q

to pursue effective dependency management, 4 important steps need to happen

A
  • proper identification
  • recording dependencies
  • continuous monitoring and control
  • efficient communication
34
Q

brainstorming all possible project dependencies with their team categorize accordingly refers to____

A

proper identification

35
Q

a risk register should be created after all dependencies have been identified

A
36
Q

a table or chart that contains a list of risks and dependencies, which should include a description of the dependency, the date, and all activities or tasks that may be impacted by the dependency refers to _____

A

a risk register

37
Q

scheduling regular meetings to check on interrelated tasks, staying up to date on any progress being made and double checking for changes that will impact other tasks refers to:

A

maintain continuous monitoring

38
Q

keeping the project team and stakeholders updated can help resolve dependencies and keep the project going strong refers to _____

A

effective communication

39
Q

risk management refers to:

A

the process of identifying potential risks and issues which could impact a project, and evaluating and applying steps to address the effects of the identified risks and issues

40
Q

focus on managing changes and dependencies and any scope creep

brainstorming with your team identifying risks

A
41
Q

a way to measure the potential future loss resulting from a specific activity or event refers to ____

A

risk exposure