Course 4 Flashcards
tracking:
a method of following the progress of project activities
anything that alters your original course of action. deviation from the project plan can be positive or negative
deviation
commonly tracked items include:
- project schedule
- status of action items, key tasks and activities
- progress towards milestones
- costs
- key decisions, changes, dependencies and risks to the project
gantt chart
measures task against time and includes useful information such as who will own each task and what order of the tasks should be
- useful for staying on schedule
- useful for projects with many dependencies, tasks, activities or milestones
- useful for larger project teams
commonly used in waterfall
roadmap
- useful for high-level tracking of large milestones
- useful for illustrating how a project should evolve overtime
burndown chart
measures time against the amount of work done and the amount of work remaining
- useful for projects that require a granular, broken down look at each task
- useful for projects where finishing on time is the top priority
A large construction project involving multiple contractors and many interdependent tasks is an example scenario of a _____
gantt chart
A software development project in which clear communication about big milestones is key is an example scenario of ____
a roadmap
this report is used to summarize progress, identify problems and keep stakeholders informed:
a project status report
a project status report should include:
- project name
- date
- summary
- status
- milestones and tasks
- issues
the best format to report a project that contains multiple layers of complexity is _____ in order to keep track of all moving parts
a spreadsheet
to simply communicate updates to senior stakeholders, a ______ status report would best format only an overview of the most key points
a slideshow
ROAM:
to help your team stay organized when a status report reveals ongoing issues with product and service quality
categorized in: R = resolved, O = owned, A = accepted, M = mitigated
- a contractor misses a deadline
- a new tool leads to a communication breakdown
- workload increases due to the implementation of an unforeseen policy
are examples of _____
project risk
a _____ is anything that alters or impacts the tasks, structures, or processes within a project
change
types of changes include:
- new or changing dependencies
- changing priorities
- capacity and people available
- limitations on budget or resources
- scope creep
- force majeure (national or international crisis ex: union on strike, pandemic)
force majeur refers to _____
an unforeseen circumstance that prevents someone from fulfilling the contract due to a major crisis
changes should be measured against the baseline estimates of ____, ____, and ______for your project, given the original requirements.
scope, budget, and time allotted
to properly manage changes, refer to documents such as:
- SoW
- RACI chart
- change request form
a _________ is a form that is used to stay on top of and adequately manage any changes
change request form
a change request form includes:
- a 2x10 table
- project name
- discussion owner
- discussion type
- teams involved
- expected outcome
- target date for discussion
- impacted milestones/goals
- short description
- in-depth proposal
- background information
the links that connect one project task to another and are often the greatest source of risk to a project refers to _____
dependencies
an example of a dependency is ____
the completion of one task is reliant on the initiation of another task
ex: a line of dominoes
the relationship between two tasks within the same project is called _____
internal dependencies
an example of an internal dependency is:
a construction company may have a number of jobs across the city. each project requires a foreman and a project manager to be chosen before the requirements, timeline, and budget get signed off and the crew is chosen. You wouldn’t choose a crew and tell them to get to work before the work has been clearly scoped and the contracts were signed.
tasks that are reliant on outside factors, like regulatory agencies or other projects refers to ______
external dependency
an example of external dependency:
if a construction company is scheduled to demolish a building site, they’ll have to wait until their project is approved by the city
tasks that are legally or contractually required refers to a ______
mandatory dependency
an example of a mandatory dependency:
when that construction company finishes the demolition and starts the rebuild, they’ll first have to pour a concrete foundation and then have it inspected by the city to ensure it meets their standards before the construction company can continue to build.
tasks that could occur on their own but the team chose to make them reliant on one another
discretionary dependency
an example of discretionary dependency:
the construction company may be using concrete from a new supplier and want to run a test, pouring a portion of the foundation to get a better estimate of the total amount of product they’ll need to complete the foundation, rather than buying too much or too little product up front. The task of pouring a portion of the foundation comes first, because the team needed more information before making a decision.
dependency management refers to:
the process of managing interrelated tasks and resources within the project to ensure the overall project is completed successfully on time and in budget
to pursue effective dependency management, 4 important steps need to happen
- proper identification
- recording dependencies
- continuous monitoring and control
- efficient communication
brainstorming all possible project dependencies with their team categorize accordingly refers to____
proper identification
a risk register should be created after all dependencies have been identified
a table or chart that contains a list of risks and dependencies, which should include a description of the dependency, the date, and all activities or tasks that may be impacted by the dependency refers to _____
a risk register
scheduling regular meetings to check on interrelated tasks, staying up to date on any progress being made and double checking for changes that will impact other tasks refers to:
maintain continuous monitoring
keeping the project team and stakeholders updated can help resolve dependencies and keep the project going strong refers to _____
effective communication
risk management refers to:
the process of identifying potential risks and issues which could impact a project, and evaluating and applying steps to address the effects of the identified risks and issues
focus on managing changes and dependencies and any scope creep
brainstorming with your team identifying risks
a way to measure the potential future loss resulting from a specific activity or event refers to ____
risk exposure
