CONTROL OF DEVIATIONS AND CONCESSIONS

Question 1

The key controls are:

Answer 1

The line manager responsible for the integrity of the asset shall authorise specific individuals as being competent to approve concession or deviation requests against specific Standards;

• All contracts or purchase orders shall include a procedure under which the Contractor or Supplier is required to request concessions or deviations. Such requests shall identify the specific clause in the standard, the number and location of occurrences and the costs of approval/rejection;
• The individual authorised to approve/reject requests shall ensure that the Standard is appropriate to the scope of work, discuss major concessions with the Custodian of the Standard, check if approving the concession has implications for other disciplines, progress the change via the Change Control system if required;
• All requests are to be logged into a formal register and copies kept. The register and the Change Requests are to be included in the documentation passed to the Asset Holder at handover.

Question 2

The objectives of formally controlling deviations (‘as-built’ non-compliances) and concessions (intended non-compliances) to Standards are to ensure that:

Answer 2

• all concessions and deviations are reviewed and approved/rejected by authorised staff;
• the Custodians of Standards are consulted on all major concessions and are informed on a periodic basis as to all concessions and deviations granted;
• the response to granting specific concessions is uniform across the project.

Question 3

How do you deal with deviations from the Project Specification?

Answer 3

Technical Deviation Notes (TDN)

• All impacts due to deviation are properly studied.
• Deviation is checked if it impacts other discipline work ( by having forms checked by all discipline before implementation)
• Deviation must be well documented.

Question 4

What elements in a procurement order for materials and equipment would you see as critical?

Answer 4

• Delivery date, packing and transporting, FAT(Equipment complexity, criticality, of equipment integration to system), send inspector on surveillance or regular inspection.
• Weighting EPC: E – 7.8%, P – 51.2% and C – 40.8%.
• Documentation, Sub supplier equipment material, interphasing activities, possibilities of having strikes at factories (discuss with vendor) and contingencies.