Contract Administration L2 Cruyff Court

Question 1

Outline the matters discussed at the pre-start meeting.

Answer 1

Introductions
Overview of works
Contract documents
Contract sum
Contract dates
Programme
Insurances
Site set up
Key contacts
CDM/H&S
CP Plan
Asbestos R&D Survey
Risk Log
Construction drawings
Planning / Building Control
Valuation Dates
Client items
AOB

Question 2

Outline the matters discussed at the monthly site meetings.

Answer 2

Progress
Programme
Quality
Issues
H&S & CDM
Client issues - any impact on site
Valuations
Risk log

Question 3

Explain how you undertook the quality and progress inspections.

Answer 3

Site inspections at two-week intervals which I aimed to align with key points of progress or stages of work such as setting site out, groundworks, fence & goals set out, macadam laid etc.

Question 4

Explain how you used the contractor’s programme to measure progress on site.

Answer 4

I measured the estimated completion of a works package or element as a percentage against the programme.

Question 5

What information was issued to your client following these inspections?

Answer 5

Update on progress against programme
Any H&S issues
Any issues / client issues
Valuations when due

Question 6

Explain how you prepared the valuations and certified payment to the contractor.

Answer 6

I estimated the percentage completion of priced items/packages, adding the total minus previous valuations. I then issued a certificate of payment to the contractor and copied it to the client.

Question 7

How did you determine when PC had been achieved?

Answer 7

The works had been completed as per the contract, and the court was in a condition that allowed full use by the client, free from any known defects. H&S file/documentation had been handed over.

Question 8

What information was included on the PC Certificate?

Answer 8

Description of work
Job reference
Contract date
Issue Date
Practical Completion Certificate serial no.
Date of Practical Completion
The expiry date of Rectification Period

Question 9

What other information/documents were issued with the PC Certificate?

Answer 9

H&S file
Certificates - Electrical/fire alarm/gas etc
O+M manuals

Question 10

Explain the process of issuing the Certificate of Making Good.

Question 11

How did you deal with Liquidated Damages on this contract (or an alternative if you did not use them on this job)?

Question 12

How do you determine how long the Defects Liability Period should be on the projects you undertake?

Question 13

What factors influence increasing/reducing the DLP?

Question 14

Explain why you used the NEC4 FM short contract for this project.

Question 15

Explain the difference between part A and part B.

Question 16

Explain how the work was ordered on this contract.

Question 17

Explain how the monthly applications for payment were processed