Contract Admin Flashcards
What role does the building contract play in defining a CA’s responsibilities?
The CA acts as the clients/employers representative.
Ill undertake the roles of contractual obligations – setting out contract etc- Variation orders etc.
Review and monitor the work schedules.
Certification in payment/ Contract final account – Interim certs etc.
What kinds of tasks do CAs undertake during the pre-construction phase?
Preparing the contract documents
Tender process management
Contractor selection
Budgeting
How important is the process of decision-making in the role of a CA and can you give examples of the types of decisions they need to make?
CA must review the contract documents to make decisions on contract matters.
Variation requests
Payment certificates
Contractual disputes
Defects and quality control
Completion -
In what ways does a CA need to demonstrate impartiality and fairness in their management of contracts?
CA should be impartial and provide equal treatment.
Be transparent and communicate openly.
Impartialy assess claims and variations
Consistently monitor
Act with ethical conduct
Ensure good record keeping.
How frequent are site visits and meetings, and what are they typically used to address?
As per the contract, I inspect fortnightly and/or if there are any issues onsite.
Prestart meeting – at the start of the project.
Regular inspections
Progress meeting- to ensure project is progressing.
Design reviews – if there are issues or when its contractor design.
What type of updates does the CA typically need to provide to the employer?
Progress reports
Financial updates
Contractual matters
H&S
What is the significance of selecting procurement methods in pre-construction tasks?
Cost and value considerations
Risk and management
Time and schedule
The objectives for the project.
Complexity of the project.
How does the CA determine the contract’s form?
Type of procurement
Complexity of the project
Cost of the project
Project delivery options
Client preferences
What is the process for determining extensions of time (EOT) and what role does the CA play in this process?
Written notice from contractor – explaining the reason – Relevant events.
CA to respond with consent formally with the allocated time to complete.
How does the CA manage and monitor the progress and timelines of a construction project?
Looking at the contractual terms
Reviewing works schedules
Reviewing the tender documents
Carrying out progress meetings
Mitigating any delays
Regular liaison with contractors and consultants to ensure the project progresses.
How did you handle project delays, and what were the steps you took to ensure the project progressed on its planned schedule?
- Identify the causes.
- Assess the impact – IS an EOT required ?
- Communicate with stakeholders.
- Mitigate the delay.
- Monitor works progress regularly.
- Learn from the experience.
How often did you conduct site meetings and inspections?
Fortnightly or when there was a quality or progress issue
What was the aim of these monthly meetings with the Client, Clerk of Works, Contractor and End User?
To ensure that works progressed in a timely manner.
To discuss any issues arising
To discuss variation orders etc.
What was your approach to issuing contract certificates at Thames Gateway Park?
I inspected the works carried out to date.
Ensured works were completed.
I released the retention to 2.5 %
How did you keep the client updated on work schedules, costs, and contract stages during your time as CA?
I had works progress meetings with the client, where we went through timelines, costs/budgets etc.
