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Scheduling L1 > CMMS Asset Specification > Flashcards

CMMS Asset Specification Flashcards

1
Q

T/F The MPS can move Assets to other locations.

A

True

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2
Q

What is the BKM (Best known method) for moving an asset from one Maximo site to another?

A

Submit a request to have a new Asset record created in other Site

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3
Q

What POR list is the Parent hierarchy derived from?

A

Facilities Systems WBS

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4
Q

What is the documented standard location naming convention?

A

Campus Name Prefix - Building Designation - Area or floor

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5
Q

What are the Maximo ticket Task Types?

A

Approve and Complete Work

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6
Q

T/F The MPS does not have to conduct a data/iAMP file review on CS eRequest Maximo Tickets.

A

False

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7
Q

T/F iAMP validation tool is will verify the Asset GL Account is the appropriate value for the site.

A

False

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8
Q

T/F iAMP validation tool will not verify all Assets on a route are in the same SiteID.

A

True

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9
Q

T/F On the iAMP file, the Job Plan URL should not be listed for each line(row) or craft of a Job Plan.

A

True

Make sure the URL is not listed for each line (row) of craft, This will add the URL multiple times instead of the one necessary time.

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10
Q

T/F The MPS can move Assets to other locations with the same site.

A

True

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11
Q

What are the two (2) fields that make up the unique identifying fields in the database?

A

Asset Number & SiteID

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12
Q

What is an Asset?

A

Asset is any stand alone* machinery requiring planned maintenance** or planned replacement that CS purchased or leases to support ***** facility system.

Stand ALONE and PLANNED Maintenance

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13
Q

What should the asset description be, what should it not include?

A

Brief description, shall not be the asset tag

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14
Q

What is an Asset?

A

Asset is any stand alone* machinery requiring planned maintenance** or planned replacement that CS purchased or leases to support ***** facility system.

Stand ALONE and PLANNED Maintenance

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15
Q

What is an Asset’s Parent?

A

The WBS system to which the asset is associated or supports

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16
Q

What is the definition of WBS and what is it used for?

A

WBS (work breakdown structure) - A standardized hierarchy for ***** facilities system unique numbers used to identify and associate the asset to one of the systems.

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17
Q

What does GL stand for and what does it indicate?

A

GL Account : General Ledger account number responsible for the financial maintenance costs. This is the ***** Finance Cost Center number.

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18
Q

What are all the available asset statuses and what do they mean?

A

Operating
Decommissioned
Not Ready
Inactive

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19
Q

What is OPERATING asset status?.

A

Operating: Asset is currently running under normal conditions.

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20
Q

What is DECOMMISIONED asset status?.

A

Decommissioned: Asset is retired from normal use, and may or may not be recommissioned

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21
Q

What is NOT READY asset status?.

A

Not ready: Asset has not been commissioned and is not operating or running for production purposes. PMs cannot be assigned to this Asset.

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22
Q

What is INACTIVE asset status?.

A

Inactive: Asset has been decommissioned and removed from this location. Status is also used when asset record created in error and already associated to other maintenance records and cannot be deleted from the database.

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23
Q

Which box needs to be checked if Asset Maintenance scope is divided between ***** and IFM contractor?

A

Shared check box on the Asset Module

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24
Q

Name 5 different asset types and which type covers the vast majority of our preformed maintenance?

A

Facilities - Types of buildings such as corporate headquarters, yards landscaping. Facilities systems like HVAC, Electric, Water, Mechanical
Instrumentation - Instrument and control assets.
Parent - Standard WBS system level assets
Space - Room and location spaces
Fleet - Transportation assets such as Vehicles, trucks shuttle buses.
IT - Assets such as servers, desktops, hubs, routers, etc.
Production - Assets involved in process manufacturing

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25
Q

How can I tell if an asset has been moved from one site to another?

A

Moved checkbox on the asset module

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26
Q

How is the EHS compliance field used? Will this data be displayed on the work order?

A

Flag an asset as Regulatory.

Field available for designating the selected asset as
assisting CS in maintaining compliance to some level of the regulatory requirement.

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27
Q

If an asset is subassembly or component type, what will be the parent associated to that asset?

A

Asset or sub assembly parent would be the asset it supports.

Example : FM7-UPS-102-DC Capacitor —> PARENT = FM7-UPS-102
(subassembly or component type assets are the only time we are going to deviate from the normal facilities asset to the WBS parent configuration.

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28
Q

What will be the designated location for a parent type asset?

A

Assets associated to a parent asset will have their location automatically populated with the parent asset location (SITEID-CAMPUS)

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29
Q

What is the basis of the standardized facilities system numbering convention?

A

WBS : The standardized facilities system numbering convention. This numbering system is the basis for the CMMS asset hierarchy,

30
Q

Should the asset WBS and parent WBS always match?

A

YES = The asset WBS should always match with the parent WBS number.

31
Q

Are assets at a Non-Factory site considered IP (Intellectual Property)?

A

No. All assets at a non FSM/TD factory manufacturing site are considered non-IP. And reside within that single CMMS site

32
Q

What are Non-IP WBS systems?

A

0100 though 1220
1860 through 1890
2000 through 3100

IP EXCEPTIONS
1064 - Cleanroom Ionization
1020 - Cleanroom Envelope

33
Q

What is a UPN and where is it typically listed?

A

Unit Process Number (UPN_ where the asset is associated where applicable. This number is typically listed as part of the asset tag/name.

34
Q

What is Capital RPN number and how is it used?

A

The value representing the asset risk for prioritizing proactive asset replacement through Reliability Operations Capitol funds. Field is auto populated using the following calculation upon asset record is saved after any of the RPN factors are changed.

CAPITAL RPN = Asset priority + (occuranceearly detection PM:CM * End of life (EOL) * Condition)

35
Q

Define LCAM and provide 5 examples for LCA supporting metadata fields.

A

Life Cycle Asset Management; This helps forecast future accountability related to asset replacement or repair.

EXAMPLE Manufacturer, model, installation date, purchase price, warranty expiration date, estimated life in years, replacement cost

36
Q

What should the serial information indicate on a space asset?

A

Space assets can contain the square footage (GSF) in this field.

37
Q

Should all assets have a failure class, and if so what meta data related to the asset failure class?

A

Yes. Failure Class: Related the asset to a problem, cause and remedy, to determine the solution for a potential asset problem, or to be able to analyze asset failure trends. All assets should have a failure class assigned.

38
Q

How can you flag an asset as being regulatory?

A

EHS Compliance: Field available for designating the selected asset as assisting CS maintaining compliance to some level of regulatory requirement.

39
Q

Will an asset flagged as regulatory in the asset module be classified as regulatory on a work order?

A

No. Regulatory classification comes from the job plan not the asset on a work order.

40
Q

Can you designate Permit IDs on an asset?

A

Yes. EHS Permit ID: Field available for designating the permit, the selected asset aids CS in maintaining compliance to some level of regulatory requirement.

41
Q

What is an asset priority number and what is the maximum total value it can have?

A

Asset Priority: A number value between 0 and 25. It is the sum of the Asset Business Attribute factors as defined in the attribute table below. The priority value is reflected on Work Orders referencing the asset.

-Asset Priority numbers are set at the WBS system level.

42
Q

Name all categories that value the asset priority number based on the associated WBS number?

A
  1. Safety and environmental Impact : Level of impact the asset will have on the environment.
  2. Mission Impact: Level of impact the asset will have to the specific production line.
  3. Single Point Failure: Provides the information about the asset redundancy.
  4. Failure Impact: Provides the information of impact on the production line if the asset is down.
  5. Interruptability: Provides the information of the amount of hours the production line can be sustained if the asset is down.
43
Q

Does ***** use the meter group field in the Asset Module?

A

No

44
Q

Why would it be helpful to see what vendor is listed on the asset?

A

Vendor: Provides information about the asset vendor which is beneficial when needing to find asset and spare part details. Not all ***** vendors may be in the CMMS manufacturer list. The manufacturer name must first exist in the Companies table.

45
Q

Can you add an asset into Maximo if the manufacturer doesn’t exist in the Companies table?

A

No. Not all manufacturers may be in the CMMS manufacturers list. The manufacturer name must first exist in the CMMS companies table.

46
Q

What determines the asset installation date?

A

Installation Date: The date ***** CS Ops accepted/commissioned the asset from Construction or installation contractor.

i. Use commissioning acceptance date for new construction.
ii. Use purchase date for replaced assets.

47
Q

What is the definition of Expected Life?

A

Expected Life: Value in years designating the life expectancy of the asset.

48
Q

What values define Expected Life? Can you edit this data?

A

This value is set at Asset Classification level and is auto populated upon asset record creation and changes if the asset classification is subsequently changed. POR expected life standardized values used in Maximo were derived from industry standard data and statistical analysis of Maximo.

NO - can’t be edited

49
Q

What values are calculated to populate the Expected End of Life?

A

Expected EOL: An auto populated date value calculated from the installation date and the expected life value. This value is used in the calculation to determine the RPN End of life factor value.

50
Q

What values are calculated to populate the Estimated life? Can you modify this data and if so by whom?

A

Estimated EOL: An auto populated date value calculated from the Installation Date and the Expected Life values with a 1.2 multiplier. This value represents the ***** estimated asset life expectancy. This value is used in the calculation to deterine the RPN End of Life factor value.

This date value may be modified by the owning System Engineer, through validated iAMP file submitted via Maximo Service Request, if they believe the Asset life expectancy will be longer or shorter based on the environment the asset is in or the current condition.

51
Q

Where are Purchase Price values derived?

A

Purchase Price: An auto populated value of the assets original purchase price from when it was procured by for
***** . This value set at the Asset Classification level and is auto populated upon asset record creation and changes if the asset classification is subsequently changed. POR purchase price standardized values used in Maximo were derived from TMG Estimating referencing factory POIR project data and construction project experience.

52
Q

If the classification on an asset is changed what will happen to the Replacement Cost value?

A

Replacement Cost: AN auto populated value of the assets replacement cost including asset procurement, demo/decon and removal of existing asset, and installation of replacement asset. This value set at the Asset Classification level and is auto populated upon asset record creation and changes if the asset classification is subsequently changed. POR replacement cost standardized values used in Maximo were derived from purchase price data and construction project experience.

53
Q

What will happen if a work order is created against an asset within warranty?

A

Warranty Expiration Date: Date on which the asset warranty is set to expire. Date assists in determining repairs can be shipped to the asset vendor. CMMS displays an alert when work order or PO is created referencing an asset within warranty.

54
Q

Does Maximo allow you to see an asset Total Cost and if so where?

A

Total Cost : An auto populated value calculated from the total Labor and Material (Parts) costs listed on all completed and closed status WOs associated to the asset in the database.

The value is automatically updated weekly upon automated refresh of the Maintenance Cost Rollup Update report.

55
Q

What will the modified section of the asset module convey?

A

Changed By: IDSID of the last person who modified the asset record
Changed Date: Date of the last record modification

56
Q

Why can’t you use special characters in an asset number?

A

Asset names shall not include special characters. This is due to CMMS database issues reading special characters in some fields, and how it responds to those characters.

57
Q

Assets at Factory FSM/TD sites should use which specification to determine asset name/tagging configurations?

A

CMMS does not dictate asset naming/tagging. The instrument and equipment tagging specification sets asset name/tag configuration and standard.

FSM and TD Fab locations follow spec 1910_IMDS_03 for all new asset installations. In some cases, re-used or legacy asset naming may be used if agreed through the Component Matching Database Copy Exactly (CE!) details with CS TD and PTD approval.

58
Q

What must be include on an FSM/TD asset tag to avoid duplicate asset records?

A

CS FSM/TD factory asset tags must be entered with a prefixed fab code. This is partially to ensure no duplicate asset records.

59
Q

Can an asset be deleted from maximo and if so when?

A

Asset records can be deleted from Maximo if no other CMMS records are associated with is. For example if an asset record was created with the wrong asset tag, it could be immediately deleted. Asset records are not deleted from the database if they have historical records associated to it. Assets that no longer exist shall be changed to decommissioned asset status. Assets that were never put into operation but have other CMMS records associated are changed to inactive asset status.

60
Q

What are the SIX tabs found in the assets module?

A 
Asset
Spare Parts 
Safety
Meters
Specifications
Work
61
Q

Within the asset module, what two categories can you display asset related parts?

A

Subassemblies: Used to list child assets (components) contained within an supporting the selected asset. Asset components may be added as a subassembly to an asset record once it exists as an asset record in Maximo

Spare Parts: Used to list a bill of materials(BOM) for the selected asset. Items in this list must exist in the CMMS inventory table before adding them to an asset spare part list.

62
Q

Who can manually associate spare parts to an asset in Maximo

A

MPS can manually associate spare parts based on CS Ops system engineer and technician input. Spare parts can be bulk loaded to asset records via iAMP template

63
Q

When will a spare part be automatically added to an assets spare parts list (Bill of Materials)?

A

Spare parts ordered via CMMS MRO either TDTR with an associated WO or straight from a WO, the spare part will automatically be added to the assets spare parts list

64
Q

Why does ***** not use the Safety related details tab in Maximo?

A

Safety: Provides asset safety related details in several areas such hazards and Lock out tag out, ***** doesn’t use this capability as the Pre Task Plan program lines out this scope in the job plan documentation and energy control plan.

65
Q

What types of meters can be associate to an asset?

A

Continuous: Used on preventive maintenance records to track conditional base data. This is a cumulative meter and typically measures consumption of accumulation of parameters such as: MIles hours, fuel consumed, gallons, engine starts etc…
Characteristics: Used on condition monitoring to track binary data on rounds and readings.
Gauge: Used on condition monitoring to track numeric data on rounds and readings. This meter tracks a range of values: Temperature, pressure, level, etc.

66
Q

Asset classifications enable us to do what?

A

Enable normalized asset data analysis. future use with failure codes and other asset specifications.

67
Q

How many classifications can an asset have?

A

Each asset can have one classification and many specifications. Specifications can be used to provide specific asset attributed such as corresponding Cimplicity tag, Data Center primary/secondary owners, and capital RPN attribute values.

68
Q

What are the RPN Factor values and what are they looking for?

A 
Condition 
Occurance
Early Detection
PM:CM
End of Life
69
Q

Can an MPS create assets in Maximo?

A

No - MPS can update assets where they have permissions to do so.

70
Q

Who is responsible supplying new and updated asset information?

A

Engineers own and are responsible for asset, job plan, and PM records as well as conducting periodic reviews of maintenance records for their systems.

71
Q

What are the RPN Factor values and what are they looking for?

A

Condition: An engineer or tech evaluation of the assets’ condition. POR standardized default values are determined by the CS AMP team and set at the asset classification level. Values are auto-populated upon asset record creation based on the asset classification value.

Occurrence: This factor is based on the 3 year global count and weighted impact severity of ITP and ITS CS QEF events specific to the asset classification of the root cause equipment listed. POR standardized default values are determined by the CS AMP team and set at the asset classification level. Values are auto populated upon asset record creation based on the asset classification value or subsequent classification change.

Early Detection (Capitol RPN Factor) Application of predictive maintenance practices used to extend asset life and predict failures. This may include IR scanning, vibration monitoring, oil analysis, etc. POR standardized default vaules are determined by the CS AMP team and set at the asset classification level.

PM:CM (Capitol RPM Factor) Maintenance program health plays a factor in the assets life. An industry-standard 6:1 PM: CM ratio is applied to this RPN factor. Values are determined at the asset level and re-evaluated and updated in Maximo quarterly by the CS AMP team. POR standardized default values are determined by the CS AMP team and set at the asset classification level. Values are auto-populated upon asset record creation based on the asset classification value or subsequent classification change.

End of Life (EOL) (Capitol RPN Factor) - This value is auto-generated based on the assets’ Expected and Estimated EOL date values compared to the current date. Maximo recalculates and updates the End of Life (EOL) factor values every Sunday.

Scheduling L1 (5 decks)

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