Chapter Framework

Question 1

A project manager is assigned to a project at its onset. He needs to complete the initiating processes before he can continue with the remaining project management processes. In addition to the project charter,what does he need in order to complete project initiating ?

A. A project scope statement
B. A work breakdown structure
C. A stakeholder register
D. A scope management plan

Answer 1

The correct answer is C
A WBS, scope statement and scope management plan are outputs of planning processes.
Outputs of the initiating process group are the project charter and the stakeholder register

Question 2

If a project manager is concerned with gathering, integrating and disseminating the outputs of all project management processes, she should concentrate on improving the :

A. WBS
B. Scope management plan
C. Project management information system (PMIS)
D. Communications management plan

Answer 2

The correct answer is C.

The scope management plan and the WBS focus on project scope. The communications management plan addresses who will be communicated with, when, and in what format. The only choice that addresses gathering, integrating, and disseminating information is the PMIS

Question 3

Which process groups must be included in every project ?

A. Initiating, planning, executing, monitoring and controlling and closing
B. Planning, executing and monitoring and controlling
C. Planning, executing and closing
D. Initiating, planning and executing

Answer 3

The correct answer is A.
All five process groups are addressed in each project. It is the responsibility of the project manager to determine the level of attention to give to each process group.

Question 4

What is program ?
A. A means to gain benefits and control of related projects
B. An initiative set up by management
C. A group of unrelated projects managed in a coordinated way
D. A government regulation

Answer 4

The correct answer is A.

A group of unrelated projects is a portfolio.

Question 5

A company is making an effort to improve its project performance and create historical records of past projects. What’s is the best way to accomplish this ?

A. Create project management plans
B. Create network diagrams
C. Create status reports
D. Create lessons learned

Answer 5

The correct answer is D.

Lessons learned help to avoid future pitfalls and make use of the good ideas of past projects. This leads to improvements in future projects. The organization benefits from creating a lessons learned repository.

Question 6

Which of the following is the most appropriate thing to do in initiating process group ?

A. Work with the customer to determine acceptance criteria
B. Update corporate processes and procedures based on lesson learned
C. Evaluate the effectiveness of risk responses
D. Recommend changes and defect repair

Answer 6

The correct answer is A.
Evaluating the effectiveness of risk responses and recommending changes and defect repair occur in project monitoring and controlling. Updates based on lessons learned are done in project closing. High-level acceptance criteria are determined in project intimating.

Question 7

External suppliers of goods to a project in a procurement situation are :

A. Stakeholders
B. Not involved enough to be considered stakeholders
C. Procurers
D. Adjunct team members

Answer 7

The correct answer is A.

These people are considered stakeholders, as they can impact the success of failure of the project

Question 8

Which of the following is always stakeholder?

A. A person who might lose his or her position in the company because of the project
B. An assembly line worker who will use the project of the project
C. A person who does not want the project to be completed
D. A functional manager from the engineering department

Answer 8

The correct answer is B.

A user of the project’s product is always a stakeholder, while the others may or may not be.

Question 9

A project manager is trying to complete a software development project, but cannot get enough attention for the project. Ressources are focused on completing process-related work, and the project manager has little authority to assign resources. What form of organization must the project manager be working in ?

A. Functional
B. Coordinator
C. Expediter
D. Matrix

Answer 9

The correct answer is A.
In functional organization, the project manager has the least support for the project and has little authority to assign ressources. Project expediter and project coordinator are roles in a weak matrix organization.

Question 10

An organization is going through an evolutionary phase of restructuring the warty it does projects. In a shift from a weak matrix organization to a strong matrix organization, the power is shifted from the :

A. Expediter to the coordinator
B. Project manager to the functional manager
C. Functional manager to the sponsor
D. Functional manager to the project manager

Answer 10

The correct answer is D.
In a weak matrix organization, the power resides with functional manager. When the organization goes to a strong matrix organization, the power shifts to the project manager.

Question 11

All the following occur during the planning process group except:

A. Develop Project Charter
B. Estimate Costs
C. Create WBS
D. Séquence Activities

Answer 11

The correct answer is A.

Develop Project Charter occurs in project initiating.

Question 12

What are the project management process groups ?

A. Initiating, planning, executing, monitoring and controlling, closing
B. Requirements analysis, design, coding, testing, installation, conversion, operation.
C. Feasibility, planning, design, implementation, support
D. Initiating, developing, implementing, supporting

Answer 12

The correct answer is A.

Practice Rita’s Process Game in the PMP Exam Prep book until you fully understand how these fit together.

Question 13

The two year involved several procurements. Many departments within the organization were stakeholders, and therefore the project manager spent a long time dealing with conflicting requirements before a final scope statement was created. As interim deliverables were produced, there was often controversy as to whether the deliverables fulfilled the requirements. Several change orders were approved through integrated change control, and implemented by the team. Eventually, the product was accepted by all stakeholder groups, and the project moved into closing. It is important to collect project records at the end of the project to :

A. Document decision made on the project
B. Support cost decisions.
C. Recall what happened on the project
D. Support the risks on the project

Answer 13

The correct answer is C.
A lessons learned document describes more than just the decision made. It should include what went right, wrong, progress, etc.

Question 14

Which of the following is the most appropriate thing todo in the planning process group ?

A. Validate Scope
B. Refine control limits
C. Work with stakeholders to determine their communication preferences
D. Determine the initial project organization.

Answer 14

The correct answer is C.
Determine the initial organization is a project initiating function. Note that the choice does not say “determine the team” or “determine the skill sets needed”. Those are, in fact, planning functions. Refining control limits and validating scope take place in project monitoring and controlling. The project manager documents stakeholders communication requirements and preferences during project planning. Element of these become parts of the communications and stakeholder management plans.

Question 15

A complex aerospace engineering project is nearing completion. Because the work was highly technical and new to the organization, the product of the project was released two months later than planned. Despite the late delivery, management is appreciative of the effort expended, and believes that this product will generate additional opportunities for the organization. Management also thinks the experience of this team will provide great value teams working on similar projects in the future. The sponsor request that lessons learned be thoroughly documented. Lessons learned are best completed by :

A. The team
B. The project manager
C. The stakeholders
D. The sponsor

Answer 15

The correct answer is C
The best answer is stakeholders as their input is critical for collecting all the lessons learned on each project. The term “stakeholders” includes all the groups mentioned in the other answer options.

Question 16

All the following are responsibilities of resource (functional) managers except :

A. Provide subject matter expertise
B. Clarify scope questions
C. Approve the final schedule during schedule development when it involves team or physical resources under their control
D. Participate in initial planning until work packages or activités are assigned

Answer 16

The correct answer is B.
The sponsor should clarify issued ans questions related to scope definition. The other choices are all responsibilities of resource managers.

Question 17

The first phase of you project has come to an end. What is the most important thing to ensure is done before beginning the next phase ?

A. Recommend corrective action to bring the project result in line with project expectations.
B. Check the project’s progress compared to its baselines
C. Confirm that the phase has reached its objectives, and have its deliverable formally accepted.
D. Verify that the resources are available for the next phase.

Answer 17

The correct answer is C.

A phase or project must be formally closed and accepted.

Question 18

Which of the following is the most appropriate thing to do during the planning process group ?

A. Look for positive and negative interactions from and to other projects that could affect your project.
B. Increase the effectiveness of processes used to produce deliverables.
C. Update the communications management plan based on late deliverables.
D. Review industry standards relevant to your project.

Answer 18

The correct answer is A.
Industry standards are an input to the Develop Project Charter process, which occurs in initiating. Increasing the effectiveness of processes refers to continuous improvement of project processes, which is par of Manage Quality in executing. Updating the communications management plan occurs during the monitoring and controlling process group. Looking for positive and negative interactions from and to other project that could affect your project is the most appropriate choice to do during project planning.

Question 19

A project manager’ as primary responsibility is to deliver the product of the project within the project constraints. Actions taken and changes made to the benefit of one constraint could negatively affect another. Which of the following best describes the major constraints on a project?

A. Scope, cost and schedule
B. Scope, number of ressources, and cost
C. Scope, schedule, cost, quality, risk, resources and customer satisfaction.
D. Schedule, cost, and number of changes.

Answer 19

The correct answer is C.
Scope, schedule, cost, quality, risk, resources, and customer satisfaction is the most accurate list of constraints, or competing demands, that a project mus deal with.

Question 20

One of you team members informs you that he does not know which of the many project he is working on is the most important. Who should determine the priorities between projects in a company?

A. The project management Office (PMO)
B. The project team
C. The project manager
D. The project management team

Answer 20

The correct answer is A.
Because the question talks abouts priorities between project, this cannot be the role of the project manager, the project management team, or project team. Determine priorities between project is a role of the PMO.