Chapter 9 : Prototyping and Interface Design

Question 1

List out 3 steps of Systems Design Phase

Answer 1

1. Review System Requirements
2. Design the System
3. Present the System Design

Question 2

What do we need to design in Design the System’s Systems Design Phase?

Answer 2

1. User Interface
2. Input Process
3. Input and Output Format and Reports
4. Data
5. System Architecture

Question 3

What does Logical Design defines? ( 3 )

Answer 3

1. The outputs that must be produced by the system
2. The inputs needed by the system
3. The processes that must be performed by the system

Question 4

What is a Physical Design

Answer 4

1. A plan for the actual implementations of the logical design of the system
2. Describes the implementation of all components of the information systems

Question 5

List out 6 Input Design Objectives

Answer 5

1. Ease of Use
2. Effectiveness
3. Accuracy
4. Attractiveness
5. Simplicity
6. Consistency

Question 6

How to provide Ease of Use to Users?

Answer 6

1. Forms and displays are straightforward and require no extra time for users

Question 7

How to provide Effectiveness to Users?

Answer 7

1. Input forms, input displays, and fill-in forms on the web all serve specific purposes for users of information system

Question 8

How to provide Accuracy to Users?

Answer 8

1. To design that ensures proper completion

Question 9

How to provide Attractiveness to Users?

Answer 9

1. Implies that users will enjoy using input forms because of their appealing design

Question 10

How to provide Simplicity to Users?

Answer 10

1. Keeping those same design uncluttered in a manner that focuses the user’s attention

Question 11

How to provide Consistency to Users?

Answer 11

1. All input forms, whether they are input displays or fill-in forms on the web, group data similarly from one application to the next

Question 12

What is Forms?

Answer 12

1. Preprinted or Duplicated Papers that require people to fill in responses in a standardized way
2. Serve as source documents for data entry personnel or for input to e-commerce applications
3. A source document collects input data, triggers or authorizes an input action, and provides a record of the original transaction

Question 13

List out 4 guidelines for form design

Answer 13

1. Make forms easy to fill in
2. Ensure that forms meet the purpose for which they are designed
3. Design forms to ensure accurate completion
4. Keep forms attractive

Question 14

What is the purpose of make forms easy to fill in?

Answer 14

1. To reduce error, speed completion, and facilitate the entry of data, it is essential that forms be easy to fil in

• It is often possible to eliminate the process of transcribing data that are entered on a form into the system by using electronic submission

Question 15

What purpose that forms are created?

Answer 15

1. Recording
2. Processing
3. Storing
4. Retrieving

Question 16

List out 2 suggestions to keep forms attractive

Answer 16

1. Use different fonts for type within the same form
2. Separate categories & subcategories with thick and thin lines

Question 17

How to let forms look uncluttered?

Answer 17

1. Appear organized and logical
2. Provide enough space
3. Follow a special order
4. Name, Street Address, City, State,Zip or Postal Code, Country
5. Relevant data elements only
6. No unnecessary fields, layout & flow

Question 18

List out 4 guidelines for screen design

Answer 18

1. Keep the screen simple
   
   • Display should show only that which is necessary for the particular action being undertaken
2. Keep the screen presentation consistent
   
   • Information that logically belongs together should be consistently grouped together
3. Facilitate user movement among screens
   
   • Web-based forms facilitate movement with the use of hyperlinks to other relevant Web pages. Also scrolling using arrows, context-sensitve pop-up windows, or onscreen dialog
4. Create an attractive screen

Question 19

What is the objectives of output design?

Answer 19

1. Designing output to serve a specific purpose
2. Making output meaningful to the user
3. Delivering the appropriate quantity of output
4. Providing appropriate output distribution
5. Providing output on time
6. Choosing the most effective output method

Question 20

List out the Guidelines in Output Design ( 5 )

Answer 20

1. Who is using the output?
2. What should the output be?
3. When should the output be?
4. How should the output be presented?
5. How much will it cost?

Question 21

List out 3 consideration in output design

Answer 21

1. Main requirements in output design is that is meets the user requirements
2. Major function of output is to convey the information required by the user
3. The layout and design of the output is important

Question 22

List out 3 types of reports

Answer 22

1. Detail Reports
2. Exception Reports
3. Summary Reports

Question 23

Which reports can be quite lengthy?

Answer 23

1. Detail Reports

Question 24

What is the better alternative for Detail Reports?

Answer 24

1. Exception Reports

Question 25

What does Exception Reports displays?

Answer 25

1. Only those records that meet a specific condition or conditions 2. Useful when the user wants information only on records that might require action, but does not need to know the details

Question 26

Who wants to view summary reports?

Answer 26

1. Upper-level managers often want to see total figures and do not need supporting details