Chapter 8: Interim applications Flashcards
Interim applications
The main CPR which support the content of this section are:
* CPR 23 (in relation to interim applications)
* 23A PD (in relation to interim applications)
* CPR 2.8 (in relation to counting time)
* 44 PD 9 (in relation to statements of cost)
1.1 What is an interim application?
Interim applications: Applications for orders or directions made to the court, usually in the ‘interim’ period between the commencement of proceedings and trial, although some interim applications can be made before the commencement of proceedings.
1.1 What is an interim application?
Alternatively, something more substantial might be at stake, perhaps relating to evidence – one party wanting another party to provide documentation or further information. The court has powers to order a party to do something or
not do something in the period leading up to trial or even to bring the claim to an early end without a trial.
1.1 What is an interim application?
Given the varied nature of the potential applications it is perhaps not surprising that ‘interim
applications’ is not a stage in the proceedings. Interim applications can occur at any stage in the
proceedings, including, for certain types of interim application, before the issue of proceedings. In terms of the rules governing interim applications, there are rules that apply to interim applications generally. Think of these as default rules, setting out the process for making an interim application, such as what needs to be filed at court and when.
1.1 What is an interim application?
These general rules are then modified / supplemented by additional rules for particular types of application.
Examples of interim applications are varied, but include:
* extending the time period for taking a particular step in the proceedings (like filing a defence)
* applying to amend a statement of case
* requiring the other party to provide further information
* requesting specific disclosure of a document
* seeking permission to rely on expert evidence.
Interim applications can be made by any party
1.2 Procedure
In accordance with the overriding objective, parties should take a reasonable approach to trying
to agree matters to avoid the need for an application to court, or to make such an application less
contentious. However, as soon as it becomes apparent that it is necessary or desirable to make an application, the party should apply (23A PD 2.7).
Some applications could be dealt with at the same time as the case management conference or, if
closer to trial, at the pre-trial review. Parties are under a specific obligation to ‘bunch’ their interim applications (23A PD 2.8). If a
hearing has been fixed for whatever reason, it is up to the parties to issue any necessary
applications to ensure that outstanding matters get dealt with at a single hearing wherever
possible.
1.2.1 Issuing the application
The party making the application, whether or not they are the claimant or defendant in the
proceedings, is called the applicant. The other party is the respondent.
The process of making an application begins by the applicant filing an application notice (Form
N244) at court. The application notice states (CPR 23.6):
(a) Who is making the application
(b) What order the applicant wants
(c) Why the applicant is asking for that order
(d) What information the applicant relies on in support of the application.
1.2.1 Issuing the application
A court fee is payable to issue the application notice. The application should be made to the court in which the main claim is presently being dealt with or, in the case of pre-action applications, is likely to be dealt with (CPR 23.2). Sometimes the CPR provides that a particular type of application must be supported by particular evidence. However, even in cases where evidence is not strictly required, it is advisable to provide evidence (23A PD 9.1), in order to satisfy the court that the order sought should be granted.
Evidence can be given in one of three ways:
- In the application notice itself (Part C, in which case the statement of truth must also be
completed (23A PD 9.7)) - By referring to the existing statements of case
- In a witness statement (or, if required, affidavit).
1.2.1 Issuing the application
The applicant should also file a draft order at court setting out the terms it is seeking.
The applicant takes or sends to the court the application notice, evidence and draft order. The
court issues the application and provides a notice indicating the date and time that the
application will be heard by the court.
1.2.2 Serving the application
The application notice, note from the court indicating the date and time of the hearing, evidence
and draft order must be served on the other party after the application has been issued by the
court (CPR 23.7).
1.2.2 Serving the application
The court may serve the application notice and supporting documentation, but in practice, the
applicant’s solicitor usually serves the application notice for certainty and to retain control.
Service must be effected as soon as practicable after the application is filed and not less than three clear days before the application is to be heard (CPR 23.7). This is the general rule and some applications have their own special time limits for filing evidence, for example summary judgment (CPR 24). The rules on how to calculate time apply to these deadlines (CPR 2.8).
1.2.3 Further evidence
The respondent may wish to file evidence in the form of a witness statement (or, if the CPR require
it, an affidavit). This evidence must be filed and served as soon as possible (23A PD 9.4) and in
accordance with any specific timings stated by the court when it issued the application notice.
1.2.3 Further evidence
If the applicant wishes to bring further evidence in reply to the respondent’s evidence, this must be filed and served as soon as possible (23A PD 9.5) and in accordance with any specific timings stated by the court.
A statement of costs in relation to the application should also be filed and exchanged not less than 24 hours before the hearing (44 PD 9.5)
1.2.4 Hearing
Most interim applications are dealt with at a hearing. In accordance with the overriding objective, the court may order that a hearing should take place by telephone (23A PD 6 and 7), most commonly if the hearing is expected to last no more than on hour, or exceptionally by video conference. It is, however, possible for matters to be dealt with in the absence of a hearing if (CPR 23.8):
1.2.4 Hearing
- The parties have agreed the terms of the order (in which case they should send in a ‘consent
order’ – a order in the agreed form, signed on behalf of each party); - The parties agree there should be no hearing; or
- The court does not consider a hearing appropriate.
Once the court has considered the application, the court will make its decision and the order will
be drawn up, sealed and served by the court.
1.3 Without notice applications
(a) there is exceptional urgency (for example, a remedy is needed immediately);
(b) the overriding objective is best furthered by doing so;
(c) all parties consent;
(d) the court gives permission;
(e) a court order, rule or practice direction permits; or
(f) a date for a hearing has been fixed, a party wishes to make an application at that hearing,
and the party does not have sufficient time to serve an application notice. In this case, the
party should still inform the other party and the court (if possible in writing) as soon as possible of the nature of the application and the reason for it.
1.3.1 Without notice hearings - procedural safeguards
To mitigate the risks of unfairness in making an application without notice:
(a) The application must explain why no notice is given;
(b) The applicant must draw to the court’s attention arguments and evidence in support of the
(absent) respondent’s position.
(c) The applicant must serve the respondent as soon as possible after the hearing, whether or
not the court has granted the relief sought. The documents the applicant must serve on the
respondent are:
- The application notice
- The evidence in support
- The order
1.3.1 Without notice hearings - procedural safeguards
(d) The court order must contain a statement of the respondent’s right to make an application to
set aside or vary the order. Any application to set aside must by made within 7 days of the
order being served on the other party (CPR 23.10).
1.4 Summary
- Interim applications are made for orders or directions usually in the interim between commencement and trial, but sometimes pre-action.
- The procedure for making an interim application is in CPR 23.
- An interim application should be made as soon as it is apparent it is necessary.
- Interim applications are usually made ‘with notice’
1.4 Summary
- For the ‘with notice’ procedure, the applicant should file at court the application notice, supporting evidence (usually a witness statement) and a draft order and serve these on the respondent as soon as practicable but not less than three clear days before the hearing. There is also an opportunity for the respondent to file and serve evidence and the applicant to file and serve evidence in reply.
1.4 Summary
- The application notice must state what order the applicant is seeking and why.
- A ‘without notice’ application can be made where the matter is urgent, the object of the order
would be defeated if notice was given or there is insufficient time to give notice, but safeguards
exist to redress the potential unfairness.
2 Interim payments
2.1 What is the purpose of interim payment?
Interim payment: A payment on account of damages, debt or other sum (except costs) which a defendant may be held liable to pay to a claimant (CPR 25.1(1)(k))
2.1 What is the purpose of interim payment?
A claimant may wish to ask for an interim payment to assist it financially in the interim period
prior to settlement/trial, for example, in a personal injury claim. Any payment would be made on
account of damages. Note that an application for interim payments is made by the claimant
2.2 Conditions to be satisfied
The court will only make an order where any of the following conditions are satisfied:
* The defendant has admitted liability to pay damages (or some other sum of money) to the
claimant.
* The claimant has obtained judgment against that defendant for damages to be assessed (or
for a sum of money other than costs) to be assessed.
* It is satisfied that, if the claim went to trial, the claimant would obtain judgment for a substantial amount of money against the defendant from whom he is seeking an order for an interim payment, whether or not that defendant is the only defendant or one of a number of
defendants to the claim.
2.2 Conditions to be satisfied
There are also two further conditions relating to cases where the claimant is seeking an order for
possession of land or where the claimant is seeking an order in a case where there are two or
more defendants, but these are beyond the scope of this section
2.2.1 Evidence
The applicant must provide evidence alongside its application. The evidence must deal with the
following (25B PD 2.1):
* The reasons for believing that the conditions for making an interim payment are satisfied;
* The sum of money for which final judgment is likely to be given;
* The sum of money sought by way of an interim payment;
* The items or matters in respect of which the interim payment is sought;
2.2.1 Evidence
- Any other relevant matters;
- In claims for personal injuries, details of special damages and past and future loss; and
- In claims under the Fatal Accidents Act 1976, details of the person(s) on whose behalf the claim is made and the nature of the claim. Any documents in support of the application should be exhibited, including, in personal injuries
claims, the medical report (25B PD 2.1).
2.3 Procedure
A claimant seeking an interim payment would make a request for a voluntary payment from the
defendant first. If the defendant does not agree, for example if it is defending the claim, the
claimant would make an application to the court for an interim payment (CPR 25.7)
2.3 Procedure
Although the claimant can make a request to the defendant for a voluntary interim payment at
any stage in the proceedings (including pre-action), the claimant cannot apply to the court for an
interim payment before the end of the period for the defendant filing an acknowledgment of service (CPR 25.6(1)).
2.3 Procedure
The claimant can make more than one application for an interim payment order. If the claimant applies for an interim payment, then the normal rules relating to interim applications apply (see the section relating to interim applications) subject to modifications / additional requirements set out below where the text struck through, in red, shows the ‘normal’ rules
2.3 Procedure
The court must not make an interim payment of more than a reasonable proportion of the likely
amount of the final judgment, taking into account any contributory negligence, set-off or counterclaim – (CPR 25.7). It may order payment in instalments.
2.3 Procedure
The court must not make an interim payment of more than a reasonable proportion of the likely
amount of the final judgment, taking into account any contributory negligence, set-off or
counterclaim – (CPR 25.7). It may order payment in instalments.
2.3 Procedure
Unless the defendant agrees, an interim payment made by a defendant in the course of the
proceedings (whether voluntarily or by court order) will not be disclosed to the trial judge until all questions of liability and quantum have been decided (CPR 25.9).
2.4 Summary
An interim payment is an order that can be applied for by the claimant.
* An interim payment is a payment on account of damages, debt or other sum which defendant may be held liable to pay to a claimant.
* If a claimant wishes to apply for an interim payment it must satisfy the court of one of the conditions in CPR 25.7.
2.4 Summary
- The procedure provides that the claimant must serve the application notice and evidence on
the defendant at least 14 days before the interim hearing. - Any interim payment order must be of no more than a reasonable proportion of a likely final
judgment. - An interim payment does not get disclosed to the judge at trial.
3 Security for costs
3.1 What is the purpose of security for costs?
Security for costs: An application made by a person in the position of defendant (the applicant) who is concerned that the claimant (the respondent) will not be willing / able to pay the defendant’s costs should the claim be successfully defended (CPR 25.12). The court can order that security be given in various ways, but most commonly it requires a payment into
court by the claimant, so that those funds are available to meet any costs order later made in
the defendant’s favour.
Note that security for costs relates solely to the costs of the claim, not the level of damages which
may be awarded. An application can be made:
- By a defendant against a claimant (which is the usual case)
- By a claimant against a defendant in respect of a counterclaim
- By a third party against a defendant in respect of an additional claim (CPR 20)
3.2 Grounds for security for costs
3.2.1 Grounds
The defendant must satisfy the court of two matters before an order for security for costs can be
made:
(a) Having regard to all the circumstances of the case, it is just to make and order (CPR
25.13(1)(a))
(b) One or more of the prescribed conditions in the rules are satisfied (CPR 25.13(1)(b) and (2))
3.2.1 Grounds
As with any interim application, the court will also consider the overriding objective and, therefore,
whether it would be dealing with the case justly and at proportionate cost by making a security
for costs order. We will consider the conditions first before moving on to what is ‘just’.
3.2.2 Conditions
The prescribed conditions for security for costs are:
* The claimant is resident out of the jurisdiction (but is not resident in a State bound by the 2005
Hague Convention) (CPR 25.13(2)(a))
* The claimant is a company and there is reason to believe it will be unable to pay the
defendant’s costs if ordered to do so (CPR 25.13(2)(c))
* The claimant has taken steps in relation to its assets that would make enforcement of a costs
order against it difficult (CPR 25.13(2)(g))
3.2.2 Conditions
- The claimant has changed address since claim was commenced with a view to evading the consequences of the litigation (CPR 25.13(2)(d)).
- The claimant failed to give an address in the claim form (CPR 25.13(2)(e)).
- Claimant is acting as a nominal claimant and there is reason to believe it will be unable to pay
the defendant’s costs if ordered to do so (CPR 25.13(2)(f)).
Let’s look at three of the prescribed conditions for security for costs in more detail.