Chapter 8: Informal Reports Flashcards
a persuasive offer to solve a problem, provide services, or sell products/equipment
proposal
proposals or reports may be
solicited or unsolicited, formal or informal
proposal or reports may be completed on response to an
RFP (request for proposal)
often part of a competitive process
report or proposal
present an offer to do work or provide something
informal report
represents the end product of thorough investigation and analysis
formal report
presents data without analysis or recommendation
information of reports
provides analysis and conclusions
analytic reports
purpose is presented close to beginning
direct
conclusions and recommendations appear at the end
indirect
7 typical report formats
- electronic format
- letter format
- memo format
- digital slide format
- Info-graphics
- template format
- manuscript format
how many heading should you use for short reports
1 or 2 heading levels
you should include at least how many headings per report page
1
for effective report headings use a clear
hierarchy of heading levels
clarifies the reason for the report
problem statement
further defines the report’s scope
purpose statement
5 ways to gather data
- company records
- observations
- surveys
- interviews
- secondary research
documents events attended and what was learned
trip, convention, and conference reports
describe status of continuing projects
progress, status, and milestone reports
provide summary of what happened in a meeting
minutes reports
condense primary ideas, conclusions, recommendations, or a longer publican
summary reports
type of informal and analytical reports
- justification/ recommendation reports
- feasibility reports
- yardstick
examines practicality and advisability of following course of action
feasibility reports
examine problems with 2 or more solutions
yardstick
