Chapter 7 powerpoint Flashcards

1
Q

Fraud

A

A dishonest act by an employee that results in personal benefit to the employee at a cost to the employer

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2
Q

Fraud triangle

A

Opportunity

Pressure

Rationalization

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3
Q

Opportunity

A

Lack of sufficient controls, inadequate employee monitoring, a belief that they will not be caught

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4
Q

Pressure

A

Employee has debt or a desire to lead to a lifestyle they cannot afford

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5
Q

Rationalization

A

Justification by the employee as to why they commited fraud

ex. deserve more

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6
Q

SOX - internal controls

A

All publicly traded corporations are required to maintian adequate internal control

Requires disclosure of material weakness

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7
Q

Material Weakness

A

A significant deficiency or combination of significant deficiencies, that results in more than a remote liklihood that a material misstatement of the annual or interim financial statements will not be prevented or detected

*will we catch a deficiency

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8
Q

Purpose of Internal Control

A

Safeguard Assets

Ensure Compliance with Laws and Regulations

Increase Financial Statement Reliability

Increase Operational Efficiency

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9
Q

Primary Components of Internal Control System

A

Control Environment

Risk Assesment

Control Activities

Information & Communication

Monitoring

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10
Q

Control Environment

A

“Tone at the top”

Management’s message to the employees that the organization values integrity and will not tolerate unethical activity

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11
Q

Risk Assesment

A

Consists in two places:

  1. Identification and analysis of potential sources of risk for the company
  2. Strategic management of those risks
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12
Q

Control Activities

A

Polices and procedures designed and implemented by management to address specific risks identified in the risk assesment phase

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13
Q

Information and Communication

A

Internal control system should do two systems:

  1. Capture pertinent information for employees at all levels of the company
  2. Communicate this information to approriate parties
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14
Q

Monitoring

A

Employees and the internal control system should be continually monitored to asses its adequacy and any significant deficiencies should be communicated to management

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15
Q

6 principles of Control Activities

A

Establishment of Responsibility

Segregation of duties

Documentation procedures

Physical Controls

Idependent Internal Verification

Human Resource Controls

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16
Q

Establishment of Responsibility

A

Assign responsibility to specific employees

Most effective when only one person is responsibile for a given task

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17
Q

Segregation of Duties

A

Different individuals are responsibile for related activities

ex. one person orders goods, another approves, another pays

Responsibility for record-keeping of an asset should be seperate from physical control of the asset

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18
Q

Documentation procedures

A

Provide evidence that transactions & events have occurred

*prenumbered documents to ensure all accounted for

* Promptly forward source documents for accounting department to ensure timely recording of transaction

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19
Q
A
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20
Q

Physical Controls

A

The safeguarding of assets, enhancement of accuracy and reliability of accounting records

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21
Q

Independent Internal Verification

A

Review records and transactions periodically or on a surprise basis

Employee that reviews should be indepndent of personnel responsible for the information *internal auditor*

Discrepancies should be reported to management

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22
Q

Human Resource Controls

A

Bonding Employees: Insurance protetion against theft by employees

Employee Rotations/required vacations: Deters employees because not able to permanently conceal theft, fraud, etc.

Background checks

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23
Q

Limitations of Internal Control

A

Reasonable Assurance (Not total) - Costs should not exceed Benefits

Human element - employee fatigue or carelessness or Mistakes

  • collusion

Size of the Business: Usually a larger company will have internal auditors

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24
Q

Collusion

A

Two or more individuals who work together to get around prescribed controls

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25
The asset most suceptible to fraudulent activities
CASH
26
Nontimely deposit of cash receipts
Physical controls
27
Excessive past due accounts receivable
Establishment of responsibility
28
Disregard of advantages offered by vendors for prompt payment of invoice
Establishment of responsibility
29
Absence of segregation of duties
Segregation of duties
30
Inadequate procedures for applying accounting principles
Documentation procedures
31
Lack of qualified management personel
Establishment of responsibility
32
Lack of supervision by outside board of directors
Establishment of responsibility Independent internal verification
33
Overall poor record keeping
Documentation procedure
34
Checks are not prenumberd
Documentation procedures
35
The purchasing agent signs checks
Establishment of responsibility
36
Unissued checks are stored in unlocked file cabinet
Physical controls
37
Purchasing agent approves and pays for goods purchased
segregation of duties
38
After payment, the invoice is filed
Documentation procedures
39
The purchasing agent records payments in cash disbursements journal
Segregation of duties
40
The treasurer records the checks in cash disbusements journal
segregation of duties
41
The treasurer reconciles the bank statement
Independent internal verification
42
Debit Memorandum
Bank service Charge NSF (Not sufficient Funds)
43
Credit Memorandum
Collect Notes Receivable Interest Earned
44
Deposits in Transit
Deposits recorded by the depositor that have not been recorded by the bank
45
Outstanding Checks
Checks issued and recorded by the company that have not been paid by the bank
46
NSF check
A check that is not paid by the bank because of insufficient funds in the customer's bank account
47
Adjusted Balance
Same as true cash balance, correct cash balance
48
Who performs bank reconciliations?
Employee who is responsible for NON-cash related activities
49
Reasons for bank reconciliations
Value as a Control Time Lags Errors
50
Always start with outstanding items on the _________________ bank reconcilatioin
_previous_
51
Neither record\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
is 100% complete in all respects, neither bank nor company
52
Adjustments to bank balance
+ Deposits in Transit - Outstanding Checks +/- bank errors
53
Adjustments to the book balance
+ notes collected by banks - NSF (bounced) checks - Check Printing or other service charges +/- Book errors
54
Electronic Funds Transfer (EFT)
Disbursement systems that use wire, telephone, or computers to transfer cash from one location to another Better internal control because no cash or checks handled by employees
55
Cash is:
Recorded in both balance sheet and statement of cash flows Most liquid asset, so reported first on balance sheet The balance sheet shows the amount of cash available at a given point in time The statement of cash flows shows the sources and uses of cash during a period of time
56
Cash Equivalents are:
Readily convertible to known amounts of cash So near maturity that their value is relatively insensitive to interest rate changes Examples: treasury bills, commercial paper, and money market funds
57
Restricted Cash
Cash that is not available for general use Set aside for special purpose Reported spereately on balance sheet IF not to be used within next year, report as noncurrent asset on the balance sheet
58
Objective of Managing Cash
Ensure that the company has sufficient cash to meet payments, yet Minimize the amount of idle cash on hand
59
Basic Principles of Cash Management
Increase the Speed of Receivables Collection Keep Inventory Levels Low monitor Payment of Liabilities Plan Timing of Major Expenditures Invest Idle Cash
60
Increase Speed of Receivables collection
Offer 2/10 discount instead of only N/30
61
Keep inventory levels low
Remember just-in-time inventory
62
Monitor payment of liabilities
Pay at the end of allowed period (without being late)
63
Invest idle cash
Liquid investment: Someone always willing to buy or sell the investment Risk-free investment: No concern that the party will default on its promise to pay the principal and interest
64
Cash Budget
Cash is vital Planning the company's cash needs is a key business activity Shows anticipated cash flows, usually for a one to two year period Contributes to more effective cash management
65
Where we classify restricted cash impacts:
Liquidity analysis: Working capital Current ratio
66
Prpoer completion of the bank reconciliation affects
liquidity analysis solvency analysis
67
Internal Controls effect
Affects: Auditor's report, thus shares prices Profitability and Productivity Market as a whole - if a graud were to occur due to a lack of internal controls it could cause a ripple effect in the stock market
68