chapter 5 System Design and Acquisition Discussion Q's*Done

Question 1

what is the difference between the data view of a system and the process view of a system?

Answer 1

DATA VIEW is what data is required and who is going to use it, PROCESS VIEW is how the system is going to do it, where is the data stored.

Question 2

whys is the distinction between the data view and process view important when designing a new system ?

Answer 2

Both views are needed to see the full picture of an HRIS

Question 3

Discuss 4 reasons that a DFD is a stronger tool than a written narrative of the business processes

Answer 3

FREEDOM from Committing
Increase communication
Deeper understanding
Deeper analysis

Question 4

If you were advising a firm on a developing an RFP, what would be some key suggestions you would make for improving the effectiveness of the RFP?

Answer 4

• Focus on the business requirements
• Be specific
• Keep it simple
• Work closely with HR/IT staff

Question 5

When evaluating vendor offerings, what are the key factors that will help your firm determine the best software product to acquire ?

Answer 5

Functionality
Longevity
Validity
Price
IT architecture

Question 6

Even if a system pays for itself financially, an organization must conduct a thorough feasibility study. What types of feasibility should be assessed?

Answer 6

Technical
Operational
Legal
Economic
Political

Question 7

what information does Technical feasibility assessment provide ?

Answer 7

• assessment of the current technology
• can this support the needs of the new system
• is integration with legacy possible

Question 8

what information does Operational feasibility assessment provide ?

Answer 8

• Is the proposed system aligned with the organisation
• Will the resulting changes increase the risk of failure
• Are there competing priorities
• How well positioned, prepared and willing are the staff to work with the new system

Question 9

what information does legal feasibility assessment provide ?

Answer 9

• Will the system support all legal requirements
  
  • Privacy, maintaining records
• Will this impact any contractual agreements
• Are there any potential conflicts of interest

Question 10

what information does political feasibility assessment provide ?

Answer 10

• Will the system impact power distribution between depts.

- How will interactions and communication be impacted

Question 11

what information does economic feasibility assessment provide ?

Answer 11

• Do the costs outweigh the potential benefits

- Can the organisation afford it