Chapter 5 - Project Scope Management

Question 1

5.1 Plan Scope Management - Definition:

Answer 1

The process of CREATING a scope management plan that DOCUMENTS how the project scope will be DEFINED, VALIDATED, and CONTROLLED.

Question 2

5.2 Collect Requirements - Definition:

Answer 2

The process of DETERMINING, DOCUMENTING, and MANAGING stakeholder needs and requirements to MEET project objectives.

Question 3

5.3 Define Scope - Definition:

Answer 3

The process of DEVELOPING a detailed description of the project and product.

Question 4

5.4 Create WBS - Definition:

Answer 4

The process of SUBDIVIDING project deliverables and project work into smaller, more manageable components.

Question 5

5.5 Validate Scope - Definition:

Answer 5

The process of FORMALIZING the ACCEPTANCE of the completed project deliverables.

Question 6

5.6 Control Scope - Definition:

Answer 6

The process of MONITORING the status of the project and product scope and MANAGING changes to the scope baseline.

Question 7

5.4.1.1. WBS Input - Scope Management Plan - notes:

Answer 7

The scope management plan specifies how to create the WBS from the detailed project scope statement and how the WBS will be maintained and approved.

Question 8

5.1.3.1. Plan Scope Management Outputs - Scope Management Plan notes:

Answer 8

The scope management plan is a component of the project or program management plan that describes how the scope will be DEFINED, DEVELOPED, MONITORED, CONTROLLED, and VERIFIED. The scope management plan is a major input into the Develop Project Management Plan process, and the other scope management processes. The components of a scope management plan include:

• Process for preparing a detailed project scope statement.
• Process that enables the creation of the WBS from the detailed project scope statement.
• Process that establishes how the WBS will be maintained and approved.
• Process that specifies how formal acceptance of the completed project deliverables will be obtained.
• Process to control how requests for changes to the detailed project scope statement will be processed.

Question 9

5.4.1.1 Create WBS - Inputs:

Answer 9

1. Scope Management Plan (5.1.3)
2. Requirements Documentation (5.2.3)
3. Project Scope Statement (5.3.3)

Question 10

5.4.1.1. WBS Input - Scope Management Plan - notes:

Answer 10

The scope management plan specifies how to create the WBS from the detailed project scope statement and how the WBS will be maintained and approved.

Question 11

WBS - Definition:

Answer 11

The Work Breakdown Structure (WBS) is a hierarchical decomposition of the total scope of work to be carried out by the project team to accomplish the project objectives and create the required deliverables. The WBS organizes and defines the total scope of the project, and represents the work specified in the current approved project scope statement.

Question 12

WBS - Definition:

Answer 12

The Work Breakdown Structure (WBS) is a hierarchical decomposition of the total scope of work to be carried out by the project team to accomplish the project objectives and create the required deliverables. The WBS organizes and defines the total scope of the project, and represents the work specified in the current approved project scope statement.

Question 13

WBS - Definition (cont’):

Answer 13

The planned work described in the WBS is contained within the lowest level of WBS components, which are called work packages. A work package can be used to group the activities where work is scheduled and estimated, monitored, and controlled. In the context of the WBS work refers to work products or deliverables that are the result of activity and not to the activity itself.

Question 14

5.4.1.1 Create WBS - Inputs:

Answer 14

1. Scope Management Plan (5.1.3)
2. Requirements Documentation (5.2.3)
3. Project Scope Statement (5.3.3)

Question 15

5.4 WBS - Definition:

Answer 15

The Work Breakdown Structure (WBS) is a hierarchical decomposition of the total scope of work to be carried out by the project team to accomplish the project objectives and create the required deliverables. The WBS organizes and defines the total scope of the project, and represents the work specified in the current approved project scope statement.

Question 16

5.4 WBS - Definition (cont’):

Answer 16

The planned work described in the WBS is contained within the lowest level of WBS components, which are called work packages. A work package can be used to group the activities where work is scheduled and estimated, monitored, and controlled. In the context of the WBS work refers to work products or deliverables that are the result of activity and not to the activity itself.

Question 17

5.4.1. Create WBS - Inputs:

Answer 17

1. Scope Management Plan (5.1.3)
2. Requirements Documentation (5.2.3)
3. Project Scope Statement (5.3.3)

Question 18

5.4.1.1 WBS Input - Scope Management Plan notes:

Answer 18

The Scope Management specifies how to create the WBS from the detailed project scope statement and how the WBS will be maintained.

Question 19

5.4.1.1 WBS Input - Scope Management Plan notes:

Answer 19

The Scope Management Plan specifies how to create the WBS from the detailed project scope statement and how the WBS will be maintained.

Question 20

5.4.1.2. Project Scope Statement

Answer 20

The Project Scope Statement describes the work that will be performed and the work that is excluded. It also lists and describes the specific internal or external restrictions or limitations that may affect the execution of the project.

Question 21

5.4.1.2. Project Scope Statement

Answer 21

The Project Scope Statement describes the work that will be performed and the work that is excluded. It also lists and describes the specific internal or external restrictions or limitations that may affect the execution of the project.
Aka create a list of items to be accomplished by gleaning the deliverables and products from this document.

Question 22

5.4.1.2. Project Scope Statement

Answer 22

The Project Scope Statement describes the work that will be performed and the work that is excluded. It also lists and describes the specific internal or external restrictions or limitations that may affect the execution of the project.
Aka create a list of items to be accomplished by gleaning the deliverables and products from this document.

Question 23

5.4.1.2. Project Scope Statement

Answer 23

The Project Scope Statement describes the work that will be performed and the work that is excluded. It also lists and describes the specific internal or external restrictions or limitations that may affect the execution of the project.
Aka create a list of items to be accomplished by gleaning the deliverables and products from this document.

Question 24

5.4.1.3. Requirements Documentation

Answer 24

Detailed Requirements Documentation is essential for understanding what needs to be produced as the result of the project and what needs to be done to deliver the project and its final products.

Question 25

5.4.1.2. Project Scope Statement

Answer 25

The Project Scope Statement describes the work that will be performed and the work that is excluded. It also lists and describes the specific internal or external restrictions or limitations that may affect the execution of the project.

Aka create a list of WBS packages by gleaning the deliverables and products from this document.

Question 26

5.4.1.3. Requirements Documentation

Answer 26

Detailed Requirements Documentation is essential for understanding what needs to be produced as the result of the project and what needs to be done to deliver the project and its final products.

Aka cross-reference these to the Prj. Scope Stmt. to verify accurate list of WBS packages.

Question 27

5.4.1.4. Enterprise Environmental Factors

Answer 27

Industry specific WBS standards, relevant to the nature of the project, may serve, as external reference sources for creation of the WBS. For example engineering projects may reference ISO/IEC 15288 on Systems Engineering - System Life Cycle Processes, to create a WBS for a new project.

Question 28

5.4.1.4. Enterprise Environmental Factors

Answer 28

Industry specific WBS standards, relevant to the nature of the project, may serve, as external reference sources for creation of the WBS. For example engineering projects may reference ISO/IEC 15288 on Systems Engineering - System Life Cycle Processes, to create a WBS for a new project.

Question 29

5.4.2.1 Decomposition

Answer 29

Decomposition is a technique used for dividing and subdividing the project scope and project deliverables into manageable parts, aka Work Packages. Decomposition Activities include:

• Identifying and analyzing the deliverables and related work
• Structuring and organizing the WBS
• Decomposing the upper WBS levels into lower-level details
• Developing and assigning identification codes to the WBS components
• Verifying that the degree of decomposition of the deliverables is appropriate.

Question 30

5.4.2.1.1. Work Packages

Answer 30

The work package is the work defined at the lowest level of the WBS for which cost and duration can be estimated and managed.

Question 31

5.4.2.2. Expert Judgment

Answer 31

Rely upon experience, industry standards and templates. Some common second level component types are project life cycles or major deliverables and identifying supporting contract WBS as part of contracted work.

Question 32

5.4.2.2. Expert Judgment

Answer 32

Rely upon experience, industry standards and templates. Some common second level component types are project life cycles or major deliverables and identifying supporting contract WBS as part of contracted work.

Question 33

5.4.3.1. Scope Baseline

Answer 33

The scope baseline is the approved version of a scope statement, work breakdown structure, and it’s associated WBS dictionary. This can only be changed through formal change control procedures and is used as a basis for comparison. It is a component of the project management plan.

Question 34

5.4.3.1.1. Project Scope Statement

Answer 34

The project scope statement includes the description of the project scope, major deliverables, assumptions, and constraints.

Question 35

5.4.3.1.1. Project Scope Statement

Answer 35

The project scope statement includes the description of the project scope, major deliverables, assumptions, and constraints.

Question 36

5.4.3.1.2. WBS

Answer 36

The work breakdown structure is a hierarchical decomposition of the total scope of work to be carried out by the project team to accomplish the project objectives and create the required deliverables.