Chapter 4 Terms

Question 1

What is abstention?

Answer 1

When a board members obtains from casting a vote - for clearly stated reasons such as
conflict of interest
Ignorance on the matter at thand

Question 2

What is an action item list?

Answer 2

A list of actions that must be engaged prior to the next meeting as a result of decisions made at a current meeting.

Question 3

What is an agenda?

Answer 3

The order of business to be conducted at a meeting

Question 4

What does it mean to amend a motion?

Answer 4

To change a motion by modifying words

Question 5

What is a ballot?

Answer 5

Written means of voting when secrecy is desired

Question 6

What is a committee report?

Answer 6

Written documentation of matters to be decided and recommendations due fro committee’s

Question 7

What is a Debate?

Answer 7

Discussion of a motion ro an issue

Question 8

What is an executive session?

Answer 8

When boards privately hold discussions and make decisions on sensitivwe matters

Question 9

What is a financial report?

Answer 9

a report on the communities financial condition/activities

Question 10

What is a majority?

Answer 10

More than half votes cast

Question 11

What is a management report?

Answer 11

highlights managers current management/admin activities

Question 12

What are minutes (meeting?

Answer 12

Documentationof decicions made during a meeting

Question 13

What is a motion?

Answer 13

Proposal that the board take a stand or take action on a specific matter

Question 14

What is notice of meeting?

Answer 14

written notice of meeting sent to board members

Question 15

What is Parliamentary procedure?

Answer 15

set of rules for conduct at meetings

Question 16

What is Plurality?

Answer 16

More votes than any other option received

Question 17

What is a proxy?

Answer 17

written statement authorizing another person to cast a vote on the signers behalf.

Question 18

What is a Quorum?

Answer 18

number of members required to be present for the board to legally conduct the business of the association

Question 19

What is a Resident’s Forum?

Answer 19

typically held at the beginning of a board meeting, is an open forum for owners and residents to speak

Question 20

What are Roberts Rules of Order?

Answer 20

1. Order 2. courtesy 3. majority rule 4. protection of rights 5. justice

Question 21

What is seconding a motion?

Answer 21

required support for one other member before a motion can be considered by the group

Question 22

What is tabling a motion?

Answer 22

Putting aside a motion for future consideration

Question 23

What doe sit mean to take a motion from the table?

Answer 23

consider a motion previously tabled or set aside

Question 24

What is a timed agenda?

Answer 24

List of meeting items with a period of time assigned to each